City Council

TOWN OF CICERO TOWN COUNCIL MEETING MINUTES TUESDAY, JANUARY 16, 2024 at 7:00 PM Call to Order: President Lutz called the meeting to order and led the Pledge of Allegiance. Ms. Gary gave the prayer. Mr. Lutz called for roll call. Members of the Cicero Town Council were present or absent as follows: Present: Eric Hayden Absent: Joseph Cox Dennis Johnson Christopher Lutz Emily Pearson Declare a Quorum Present: President Lutz declared a quorum with four members present. Others Present: Rhonda Gary, Clerk Treasurer Jeff Rednour, Police Chief Lance Overholser, Fire Chief Frank Zawadzki, Cicero/Jackson Township Plan Commission Director Terry Cooper, Street & Utilities Director Jim Hunter, Parks Superintendent Aaron Culp, Town Attorney Bruce Freeman, Storm Water Management Board President Dan Strong, Project Coordinator Approval of Agenda: Mr. Hayden made a motion to approve the agenda as amended. Mr. Johnson seconded, motion carried. Approval of Prior Minutes: Town Council Meeting Minutes, January 2, 2024, 7:00 PM Town Council Executive Session Memorandum, January 8, 2024, 7:00 PM Mr. Hayden made a motion to approve the council meeting minutes from January 2, 2024 as presented. Ms. Pearson seconded, motion carried. Mr. Hayden made a motion to approve the executive session minutes from January 8, 2024, as presented. Mr. Johnson seconded, motion carried. Council Committee Reports: 1. OTC Report – Nothing at this time. 2. EDC Report – Nothing at this time. 3. SWU Management Board Report – SWU President Freeman had nothing to report. Legal Counsel Report – Mr. Culp gave an update on the alley on Pearl Street which was thought to be vacated in 2006. That information was not correct. Moving forward, the property owner has been advised of options to proceed i.e. request vacation, redesign, etc. As of today, Mr. Culp has not heard back from the owner. 1 Cicero/Jackson Township Plan Commission Report – Director Zawadzki reported that he has signed the contract for the comp. plan. In addition, he will be attending a one-day class/course for his role as Flood Plain Administrator. Town Engineer Report – Mr. Bryant was not present but submitted the following via email. 1. Tamarack – Town infrastructure is complete for sections 1-3, and we now have all maintenance bonds. Section 4 will likely be inspected to establish a punch list when weather allows. 2. Water – Waiting for additional well site test well access and work by Peerless Midwest. 3. Wastewater – We are awaiting Town Council direction and are happy to assist as needed. A status report was sent to IDEM last week. An update is due to the IDEM Enforcement Section on 2/15/24. The IDEM representative has asked us to coordinate and schedule a meeting with IDEM and the town after February 15th. We are awaiting direction on attendees (Town Council) and input on the available dates as emailed on January 12th. 4. Tollgate Road – The contractor, Midwest Paving, has recognized that the weather will not allow them to properly complete the paving. They will complete the project when the asphalt plants open in the spring. We have asked them to remove the flagging, lath, etc. They have responded and indicated that they will need this information for future work but will police it and remove any damaged markers or other debris related to the location efforts. 5. Brinton Street Storm Water Rehab Project – The contractor, Insituform, has completed all of the contract lining and the base bid work. As reported in an email last week, we have discussed the additional work again and are waiting for updated numbers from them. Once we have the proper information, we will make a recommendation to the Stormwater Board and Town Council and proceed with submittal by the grant administrator to OCRA upon acceptance. Old Business: There was nothing. New Business: a. Ordinance 01-16-2024-01 (Amendment to 2024 Salary Ordinance) – Mr. Hayden made a motion to approve Ordinance 01-16-2024-01. Mr. Johnson seconded, motion carried. b. Cancellation of Warrants and Encumbrances – Ms. Gary informed the council that these were for information purposes only. Miscellaneous: a. Retreat – President Lutz will try to nail down some possible retreat dates and get back with the council. b. Approval of Claims – Mr. Hayden made a motion to approve claims dated 1/16/24. Mr. Johnson seconded, motion carried. c. Red Bridge Invoice – Mr. Hayden made a motion to approve partial payment (50%) to She Builds, LLC for Red Bridge updates ($3,475.00). Mr. Johnson seconded, motion carried. Comments by Citizens: There were none. 2 Motion to Adjourn: Ms. Pearson made the motion. Mr. Hayden seconded, motion carried. Signatures on Official Documents! Signatures of Cicero Town Council AYE NAY Christopher J Lutz Joseph R Cox Eric C Hayden Dennis D Johnson Emily K Pearson Attested: Rhonda Gary, Clerk Treasurer The Next Cicero Town Council Meeting will be on February 6, 2024 at 7:00 PM at Cicero Town Hall. 3