City Council

CLAREMONT CITY COUNCIL SPECIAL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Thursday 225 Second Street March 19, 2020 Claremont, CA 91711 2:00 PM COUNCILMEMBERS LARRY SCHROEDER MAYOR COREY CALAYCAY ED REECE JENNIFER STARK JED LEANO Pursuant to Paragraph 11 of Executive Order N-25-20, executed by the Governor of California on March 12, 2020, as a response to mitigating the spread of corona virus known as COVID-19, this special meeting of the Claremont City Council will allow members of the public to attend as well as address the City Council during the open session of the meeting telephonically. Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 1:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909)399-5461, (909)399-5463, sdesautels@ci.claremont.ca.us or jcostanza@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to 4 minutes to speak. Members of the public wishing to view and listen to the special City Council meeting may do so by tuning-in live at: https://www.ci.claremont.ca.us/government/city-council/watch-city-council-meetings. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is Page 2 City Council Agenda March 19, 2020 allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointment s. CITY MANAGER REPORT CITY ATTORNEY REPORT PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. ADMINISTRATIVE ITEM 1. RATIFICATION AND PROCLAMATION OF THE EXISTENCE OF A LOCAL EMERGENCY RELATED TO THE COVID-19 VIRUS (CORONAVIRUS) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, RATIFYING AND PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS ("COVID-19"). Attachment(s): Resolution Ratifying the Existence of a Local Emergency (COVID-19) Director of Emergency Services Declaration of Local Emergency CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Page 3 City Council Agenda March 19, 2020 Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 2. HOUSING ELEMENT - 2019 ANNUAL PROGRESS REPORT Recommendation: Staff recommends that the City Council approve the 2019 Annual Progress Report. 3. AUTHORIZATION TO NEGOTIATE AND ENTER INTO A SITE ACCESS AGREEMENT WITH LOS ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM AUTHORITY (LA-RICS) FOR INSTALLATION OF A WIRELESS COMMUNICATION FACILITY AT 570 WEST BONITA AVENUE AND AUTHORIZATION TO NEGOTIATE AND ENTER INTO A LICENSE AGREEMENT WITH AT&T FIRSTNET FOR THE OPERATION AND MAINTENANCE OF THE FACILITY Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to negotiate terms and enter into a Site Access Agreement with LA-RICS for the installation of a wireless communication facility to be located at 570 West Bonita Avenue; and B. Authorize the City Manager to negotiate terms and enter into a License Agreement with AT&T FirstNet for the operation and maintenance of a wireless communication facility to be located at 570 West Bonita Avenue. 4. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 (FUNDING SOURCE: SB1 - THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017) Recommendation: Staff recommends that the City Council adopt a RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2020-21 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017. Attachment(s): SB1 Resolution 2020-21 5. AWARD OF CONTRACT FOR THE STREET STRIPING IMPROVEMENT PROJECT (FUNDING SOURCE: STATE GAS TAX FUND) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to enter into an agreement with PCI of Azusa for street striping services on Mt. Baldy Road from Mills Avenue to the easterly city boundary, Mills Avenue from Arrow Highway to the southern city boundary, Padua Avenue from Base Line Road to Mt. Baldy Road, and Mountain Avenue from Base Line Road to Bonita Avenue, in an amount not to exceed $95,970; B. Authorize a ten percent project contingency in the amount of $9,597; and C. Appropriate $5,567 from the State Gas Tax Fund to fully fund the project. PUBLIC HEARINGS - None ORDINANCES - None CONTINUED PUBLIC COMMENT Page 4 City Council Agenda March 19, 2020 This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. CLOSED SESSION 6. CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Recommendation: The City Council will recess to Closed Session pursuant to Government Code Section 54956.9(d)(4): CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Potential Case CLOSED SESSION REPORT ADJOURNMENT THE MARCH 24, 2020, REGULAR MEETING OF THE CLAREMONT CITY COUNCIL HAS BEEN CANCELLED. THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON APRIL 14, 2020, AT 6:30 P.M. IN THE CLAREMONT CITY COUNCIL CHAMBER, 225 SECOND STREET. MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON MARCH 18, 2020, PURSUANT TO GOVERNMENT CODE SECTION 54956. POST THROUGH: MARCH 20, 2020