City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street November 09, 2021 Claremont, CA 91711 6:30 PM COUNCILMEMBERS JENNIFER STARK MAYOR COREY CALAYCAY JED LEANO SAL MEDINA ED REECE Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, the Los Angeles County Department of Health's "Safer at Home Order" issued March 19, 2020, and Executive Order N-29-20 issued by Governor Gavin Newsom on March 18, 2020, the following protocols will apply to public participation for the duration of the emergency: Members of the public will not be permitted to be physically present at meetings. To allow for public participation, the City Council will conduct its meeting through Zoom Video Communications. To participate in the meeting from the comfort of your own home or office, download Zoom on any phone or computer device and copy and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. For assistance, please call (909)399-5461 or (909)399-5463. Members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following methods. The Council requests, but does not require, the public speakers to identify themselves. OPTION 1: LIVE COMMENTS - Through Zoom, someone wishing to speak may virtually "raise your hand". Wait to be called upon by the City Clerk, and then you may provide verbal comments for up to four minutes. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”. OPTION 2: E-MAIL - Public comments may be sent via email to the City Clerk’s office at sdesautels@ci.claremont.ca.us or jcostanza@ci.claremont.ca.us. All emails will be distributed to the City Council and imaged into the City’s document archive system. Page 2 City Council Agenda November 9, 2021 OPTION 3: MAIL - Public comments may be mailed to Claremont City Hall, Attn: City Clerk’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the City’s document archive system. OPTION 4: TELEPHONICALLY - Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461, (909) 399-5463, sdesautels@ci.claremont.ca.us, or jcostanza@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to 4 minutes to speak. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded and saved as a record. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Commissioner Introduction: Mario Alvarez, Planning Commission Staff Introduction: Nhi Atienza, Community Development Senior Administrative Assistant MAYOR AND COUNCIL Council Item 1. FAREWELL TO POLICE CHIEF SHELLY VANDER VEEN Recommendation: Staff recommends that the City Council recognize Police Chief Shelly Vander Veen for her many years of dedicated service to the City of Claremont. Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointment s. Page 3 City Council Agenda November 9, 2021 CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 2. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated October 28, 2021. Attachment(s): Resolution Approving City Warrant Register Dated October 28, 2021 3. CITY COUNCIL MINUTES OF OCTOBER 26, 2021 Recommendation: Staff recommends that the City Council approve and file the regular City Council meeting minutes of October 26, 2021. Attachment(s): Draft Regular Meeting Minutes of October 26, 2021 Page 4 City Council Agenda November 9, 2021 4. RESOLUTION RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC Recommendation: Staff recommends that the City Council, in consideration of the ongoing state of emergency due to the COVID-19 pandemic, and existing public health orders, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC. Attachment(s): Resolution 5. SECOND READING AND ADOPTION OF ORDINANCE AMENDING TITLE 9 OF THE CLAREMONT MUNICIPAL CODE REGULATING THE SALE AND USE OF FIREWORKS (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council waive further reading and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AMENDING TITLE 9 OF THE CLAREMONT MUNICIPAL CODE REGULATING THE SALE AND USE OF FIREWORKS. Attachment(s): Fireworks Ordinance 6. SECOND READING AND ADOPTION OF AN ORDINANCE UPDATING THE CLAREMONT MUNICIPAL CODE- CITY-INITIATED (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council waive further reading and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING A CODE AMENDMENT TO IMPLEMENT AN UPDATE TO THE CLAREMONT MUNICIPAL CODE, APPLICANT - CITY OF CLAREMONT. Attachment(s): Draft Ordinance Redline Version Showing Proposed Changes 7. ADOPTION OF A RESOLUTION FOR FUNDING FROM THE URBAN AND COMMUNITY FORESTRY GRANT PROGRAM OF THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION AS PROVIDED THROUGH THE GREENHOUSE GAS REDUCTION FUND (FUNDING SOURCE: GREEN HOUSE GAS REDUCTION FUND) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, FOR FUNDING FROM THE URBAN AND COMMUNITY FORESTRY GRANT PROGRAM OF THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION AS PROVIDED THROUGH THE GREENHOUSE GAS REDUCTION FUND. Attachment(s): Resolution for Funding for the CalFire Urban Forestry Grant Program Invitation Letter from CalFire Page 5 City Council Agenda November 9, 2021 8. AWARD OF CONTRACT TO HARDY AND HARPER, INC. FOR ON-CALL ASPHALT REPAIR SERVICES (FUNDING SOURCE: MEASURE R) Recommendation: Staff recommends that the City Council: A. Award a contract to Hardy & Harper, Inc. for on-call asphalt repair services and authorize the City Manager to enter into a three-year agreement with two optional one-year extensions in an amount not to exceed $50,000 annually; and B. Appropriate $50,000 from the Measure R Fund to fully fund the agreement with Hardy & Harper, Inc. for 2021-22. PUBLIC HEARINGS - None ORDINANCE 9. UPDATE TO CLAREMONT MUNICIPAL CODE CHAPTER 8.08, GARBAGE AND SOLID WASTE, AND APPROVAL OF ASSOCIATED POLICY, TO INCORPORATE AN ENFORCEABLE MECHANISM FOR STATE MANDATED ORGANIC MATERIAL RECYCLING REQUIREMENTS (FUNDING SOURCE: SANITATION FUND) Recommendation: Staff recommends that the City Council: A. Introduce for first reading and that reading be by title only AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AMENDING CLAREMONT MUNICIPAL CODE CHAPTER 8.08, GARBAGE AND SOLID WASTE; and B. Approve the Recovered Organic Waste Produce Procurement Policy. Attachment(s): Ordinance Amending Chapter 8.08 of the Claremont Municipal Code Recovered Organic Waste Product Procurement Policy 10-46 ADMINISTRATIVE ITEMS - None CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS - no vacancies ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, NOVEMBER 23, 2021, AT 6:30 P.M., VIA ZOOM. Page 6 City Council Agenda November 9, 2021 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Resolution Approving Warrants Draft October 26, 2021 City Council Minutes Resolution Declaring Continued Existence of an Emergency (COVID) Second Reading of Ordinance Updating Chapter 8.08 - Garbage and Solid Waste Cancellation of December 28th Meeting Final Parcel Map 82157 Garner House Lease Agreement with Claremont Heritage Award of Contract for Traffic Control Signs and Equipment Award of Contract for Mary Place Accessibility Improvements Side Letter Agreement Between CPOA and the City Stormwater and Urban Runoff Ordinance American Recovery Plan Act (ARPA) Homeless/Unhoused Services Update Hydrogen to Waste Program MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON NOVEMBER 4, 2021, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: November 10, 2021