City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street February 14, 2023 Claremont, CA 91711 6:30 PM COUNCILMEMBERS ED REECE MAYOR COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, and in accordance with State Assembly Bill 361 (2021-2022 Regular Session, codified at California Government Code Section 54953(e)), the following protocols will apply to public participation for the duration of the emergency: The City will allow officials and members of the public to attend and participate in the meeting either in-person or remotely via Zoom Video Communication. This is a hybrid meeting under Assembly Bill 361 (Government Code Section 54953(e)). To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. Members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following methods: OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle. OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk’s office at sdesautels@ci.claremont.ca.us and jcostanza@ci.claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting. OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting. Page 2 City Council Agenda February 14, 2023 OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461, (909) 399-5463, sdesautels@ci.claremont.ca.us, or jcostanza@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to four minutes to speak. OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. You will be called on in the order received to provide verbal comments for up to four minutes. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming: Presidents' Day, February 20th MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Members of the audience will later have the opportunity to address the City Council regarding ALL Page 3 City Council Agenda February 14, 2023 OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated February 2, 2023. Attachment(s): Resolution Approving City Warrant Register Dated February 2, 2023 2. CITY COUNCIL MINUTES OF JANUARY 24, 2023 (REGULAR) Recommendation: Staff recommends that the City Council approve and file the regular City Council meeting minutes of January 24, 2023. Attachment(s): Draft Regular Meeting Minutes of January 24, 2023 Page 4 City Council Agenda February 14, 2023 3. RESOLUTION RECONFIRMING THE LOCAL STATE OF EMERGENCY THROUGH FEBRUARY 28, 2023, DUE TO THE COVID-19 PANDEMIC Recommendation: Staff recommends that the City Council, in consideration of the ongoing state of emergency due to the COVID-19 pandemic, and existing public health orders, adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, RECONFIRMING THE EXISTENCE OF A LOCAL STATE OF EMERGENCY DUE TO THE COVID-19 PANDEMIC. Attachment(s): Resolution Reconfirming Emergency 4. CITY OF CLAREMONT ANNUAL AUDITED FINANCIAL REPORTS FOR THE YEAR ENDED JUNE 30, 2022 Recommendation: Staff recommends the City Council receive and file the following letters and financial reports for the year ended June 30, 2022: A. Annual Comprehensive Financial Report (ACFR); B. Transportation Fund Financial Statements; C. Housing Successor Agency Fund Statements; D. Area Agency on Aging (Senior Nutrition Program) Financial Statements; and E. Letters: GANN Limit Calculation, Statement on Auditing Standards (SAS) 114 Letter, and Internal Controls Letter. Attachment(s): Annual Comprehensive Financial Report (ACFR) Transportation Fund Financial Statements Housing Successor Agency Fund Statements Area Agency on Aging (Senior Nutrition Program) Financial Statements Letters Page 5 City Council Agenda February 14, 2023 PUBLIC HEARING Public Hearings will not begin before 7:00 p.m. Each speaker providing public comment will be allowed four (4) continuous minutes to speak, which cannot be delegated. 5. PROPOSED AMENDMENT TO THE SOUTHWEST SAN JOSE SPECIFIC PLAN (SP12) TO REDUCE THE FRONT SETBACK REQUIREMENT IN PLANNING AREA 1 FROM 60 FEET TO AN AVERAGE OF 15 FEET AND RELATED TEXT CHANGES TO ENSURE CONSISTENCY THROUGHOUT THE PLAN, FILE #16-SP02AMD1, TO ACCOMMODATE A NEW 120 ROOM RESIDENCE INN BY MARRIOTT ON THE SITE OF AN EXISTING 56 ROOM MOTEL LOCATED AT 721 SOUTH INDIAN HILL BOULEVARD (FORMERLY KNIGHTS INN). APPLICANT: ASHOK PATEL, OF SAGEMONT HOTELS AND SUSHIL CAPITAL. Recommendation: Staff recommends that the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING AN AMENDMENT TO THE SOUTHWEST SAN JOSE SPECIFIC PLAN (SP12) TO REDUCE THE FRONT SETBACK REQUIREMENT IN PLANNING AREA 1 FROM 60 FEET TO AN AVERAGE OF 15 FEET AND RELATED TEXT CHANGES TO ENSURE CONSISTENCY THROUGHOUT THE SPECIFIC PLAN, FILE #16-SP02AMD1, TO ACCOMMODATE A NEW 120 ROOM HOTEL TO REPLACE AN EXISTING 56 ROOM MOTEL LOCATED AT 721 SOUTH INDIAN HILL BOULEVARD (FORMERLY KNIGHTS INN). APPLICANT: ASHOK PATEL OF SAGEMONT HOTELS AND SUSHIL CAPITAL LLC; and B. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): Draft Resolution Approving Amendment #16-SP02 AMD1 Line of Sight Detail Southwest San Jose Specific Plan (unamended) Draft Planning Commission Meeting Minutes of 12/20/22 Support Letter From Marriott International Inc. Reference Letter from East West Bank ORDINANCES - None Page 6 City Council Agenda February 14, 2023 ADMINISTRATIVE ITEMS 6. RESOLUTION CONDEMNING HATE CRIMES AND ANY OTHER FORM OF RACISM, RELIGIOUS OR ETHNIC BIAS, DISCRIMINATION, INCITEMENT OF VIOLENCE, OR TARGETING A MINORITY (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, CONDEMNING HATE CRIMES AND ANY OTHER FORM OF RACISM, RELIGIOUS OR ETHNIC BIAS, DISCRIMINATION, INCITEMENT OF VIOLENCE, OR TARGETING A MINORITY. Attachment(s): Resolution Condemning Hate Crimes Los Angeles County 2021 Hate Crime Report 7. 2022-23 MID-YEAR BUDGET REPORT Recommendation: Staff recommends that the City Council: A. Receive and file the 2022-23 Mid-Year Budget Report; and B. Authorize one additional Police Officer position and appropriate $43,000 in 2022-23 and $184,000 in 2023-24 from anticipated additional General Fund revenues to fully fund the additional position through the end of the 2022-24 budget cycle. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS One Architectural Commission Vacancy Three Sustainability Committee Vacancies ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, FEBRUARY 28, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. Page 7 City Council Agenda February 14, 2023 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Recognition of Juan and Rosie De Lira, Founders of Sherwood Florist Recognition of Brian Bowcock for Service as Three Valleys Municipal Water District Board Representative Recognition of Claremont AYSO Region 3 Division U-12 Girls Soccer Team Resolution Approving Warrants Dated February 16, 2023 Draft February 14, 2023 Regular City Council Meeting Minutes Resolution Terminating COVID-19 Local State of Emergency Claremont Business Improvement District Annual Report Resolution Directing Engineer to Prepare Annual Report Pertaining to Landscape and Lighting District Award of Contract for Painting the Hughes Center and Oak Park Cemetery Office Community Development Block Grant Job Creation Grant for Grafted Cellars Restaurant Direction Regarding a Permanent Outdoor Dining Program Homeless Services Update MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON FEBRUARY 9, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: February 15, 2023