City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street February 28, 2023 Claremont, CA 91711 6:30 PM COUNCILMEMBERS ED REECE MAYOR COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Pursuant to the local emergency concerning the COVID-19 virus declared by the City Council of the City of Claremont on March 19, 2020, and in accordance with State Assembly Bill 361 (2021-2022 Regular Session, codified at California Government Code Section 54953(e)), the following protocols will apply to public participation for the duration of the emergency: The City will allow officials and members of the public to attend and participate in the meeting either in-person or remotely via Zoom Video Communication. This is a hybrid meeting under Assembly Bill 361 (Government Code Section 54953(e)). To participate in the meeting via Zoom, download Zoom on any phone or computer device cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. Members of the public who wish to address the City Council on any matter listed on the agenda or a subject matter within the jurisdiction of the City Council may utilize the following methods: OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. Do not form a line in the center aisle. OPTION 2: E-MAIL – Public comments may be sent via email to the City Clerk’s office at sdesautels@ci.claremont.ca.us and jcostanza@ci.claremont.ca.us. All emails will be distributed to the City Council and imaged into the record of the meeting. OPTION 3: MAIL – Public comments may be mailed to Claremont City Hall, Attn: City Clerk’s Office, PO Box 880, Claremont, CA 91711. All comments received via mail will be distributed to the City Council and imaged into the record of the meeting. Page 2 City Council Agenda February 28, 2023 OPTION 4: TELEPHONICALLY – Members of the public wanting to address the City Council telephonically are requested to inform the Claremont City Clerk's office no later than 3:00 p.m. on the day of the meeting. The Claremont City Clerk's office can be reached at (909) 399-5461, (909) 399-5463, sdesautels@ci.claremont.ca.us, or jcostanza@ci.claremont.ca.us. You will be called during consideration of the item you are interested in and given up to four minutes to speak. OPTION 5: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button, which can be seen by the City Clerk. You will be called on in the order received to provide verbal comments for up to four minutes. If you are dialing in by telephone and wish to speak, please push *9. This will “raise your hand”. The meeting will not be live streamed through Granicus as the meeting will be live streamed through Zoom instead. The recorded meeting will be uploaded to the City website and preserved. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Recognitions: Claremont American Youth Soccer Organization (AYSO) Region 3 Division U-12 Girls Soccer Team Juan and Rosie De Lira, Founders of Sherwood Florist Brian Bowcock, for his service as Three Valleys Municipal Water District Board Member FEDERAL HOLIDAYS AND OBSERVANCES MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT Page 3 City Council Agenda February 28, 2023 PUBLIC COMMENT The Council has set aside this time for persons in the audience who wish to comment on items that ARE NOT LISTED ON THIS AGENDA, but are within the jurisdiction of the City Council. Members of the audience will later have the opportunity to address the City Council regarding ALL OTHER ITEMS ON THE AGENDA at the time the Council considers those items. At this time the Council will take public comment for 30 minutes. Public Comment will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. The Council requests, but does not require, speakers to identify themselves. When you come up to speak, please state your name unless you wish to remain anonymous. Each speaker will be allowed four (4) continuous minutes. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The City Council or one or more Commissions and/or Committees have previously considered most of the items on the consent calendar. The Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the consent calendar for discussion. The City Council will waive reading of resolutions and ordinances. Each resolution and ordinance will be numbered following Council approval. Now is the time for those in the audience to comment on the consent calendar. Each speaker will be allowed four (4) continuous minutes to comment on items on the consent calendar. 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated February 16, 2023. Attachment(s): Resolution Approving City Warrant Register Dated February 16 , 2023 2. CITY COUNCIL MINUTES OF FEBRUARY 14, 2023 Recommendation: Staff recommends that the City Council approve and file the regular City Council meeting minutes of February 14, 2023. Attachment(s): Draft Regular Meeting Minutes of February 14, 2023 Page 4 City Council Agenda February 28, 2023 3. RESOLUTIONS TERMINATING LOCAL STATES OF EMERGENCY DECLARED AS A RESULT OF (1) THE OUTBREAK OF THE NOVEL CORONAVIRUS (COVID 19) IN MARCH 2020 AND (2) THE JANUARY 2022 WINDSTORM Recommendation: Staff recommends that the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA PURSUANT TO CHAPTER 2.48 OF THE CLAREMONT MUNICIPAL CODE PROCLAIMING THE TERMINATION OF A LOCAL EMERGENCY (COVID-19); and B. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA PURSUANT TO CHAPTER 2.48 OF THE CLAREMONT MUNICIPAL CODE PROCLAIMING TERMINATION OF A LOCAL EMERGENCY (JANUARY 2022 WINDSTORM) Attachment(s): Resolution Terminating Emergency (Coronavirus) Resolution Terminating Emergency (Windstorm) 4. ADOPTION OF A RESOLUTION AUTHORIZING WILLDAN FINANCIAL SERVICES TO PREPARE THE 2023-24 LANDSCAPE AND LIGHTING DISTRICT ANNUAL REPORT (FUNDING SOURCE: LANDSCAPE AND LIGHTING DISTRICT FUND) Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DIRECTING WILLDAN FINANCIAL SERVICES, AS ENGINEER OF RECORD, TO PREPARE AND FILE THE 2023-24 ANNUAL REPORT PERTAINING TO LANDSCAPE AND LIGHTING DISTRICT NO. LL001 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972). Attachment(s): Resolution Authorizing 2023-24 LLD Engineer's Report 5. AWARD OF CONTRACT FOR THE TOWNE AVENUE COMPLETE STREETS IMPROVEMENTS PROJECT TO GENTRY BROTHERS, INC. (FUNDING SOURCES: STATE GAS TAX, STPL EXCHANGE AND MEASURE W FUNDS) Recommendation: Staff recommends that the City Council: A. Award a contract and authorize the City Manager to enter into an agreement with Gentry Brothers, Inc., in the amount of $5,025,132 for the Towne Avenue Complete Streets Improvement Project, and authorize a ten percent contingency in the amount of $502,513, for a total contract amount of $5,527,645; B. Authorize the City Manager to enter into a professional services agreement with H.R. Green Pacific, in an amount not to exceed $495,035 for construction management and inspection services; C. Appropriate $3,796,302 from State Gas Tax Fund and $402,000 from Measure W Fund to fully fund the project; and D. Find the item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): Towne Avenue Renderings Page 5 City Council Agenda February 28, 2023 6. REQUEST TO APPROPRIATE FUNDS AND AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN AND PREPARATION OF PLANS AND SPECIFICATIONS FOR TRANSIT AND AMERICANS WITH DISABILITIES ACT IMPROVEMENTS (FUNDING SOURCES: PROPOSITION A AND PROPOSITION C FUNDS) Recommendation: A. Staff recommends that the City Council authorize the City Manager to execute a professional services agreement with Michael Baker International in the amount of $161,000 and authorize a ten percent contingency in the amount of $16,100 for a total not to exceed $177,100; B. Appropriate $136,980 from the Proposition A Fund and $40,120 from the Proposition C Fund to fully fund the cost of the agreement; and C. Find this item exempt from environmental review under the California Environmental Quality Act (CEQA). 7. REALLOCATION OF THE AMERICAN RESCUE PLAN ACT FUNDING FROM 2023-24 TO 2022-23 FOR THE ACCESSORY DWELLING UNIT GRANT PROGRAM (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND) Recommendation: Staff recommends that the City Council approve the reallocation of $200,000 from the adopted 2023-24 budget to the 2022-23 budget for the ADU Grant Program to fund an additional ten ADU grants in 2022-23. PUBLIC HEARINGS - None ORDINANCES - None ADMINISTRATIVE ITEMS 8. COMMUNITY DEVELOPMENT BLOCK GRANT JOB CREATION & BUSINESS INCENTIVE PROGRAM FOR GRAFTED CELLARS RESTAURANT AND TASTING ROOM (FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT FUND) Recommendation: Staff recommends that the City Council approve the funding request in the amount of $50,000, and authorize the City Manager to enter into an agreement with Grafted Cellars Restaurant and Tasting Room for $50,000 allocated from the Community Development Block Grant Job Creation and Business Incentive program. Attachment(s): CDBG Job Creation Business Incentive Grant Policy 9. PROVIDE DIRECTION REGARDING A PERMANENT PARKLET PROGRAM (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council: A. Terminate the Claremont Al Fresco temporary outdoor dining program; B. Provide direction to staff regarding a new permanent parklet program; and C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Page 6 City Council Agenda February 28, 2023 Attachment(s): Claremont Al Fresco Guidelines Permanent Parklet Program Components 10. 2022 HOMELESS SERVICES UPDATE Recommendation: Staff recommends that the City Council receive and file the 2022 Homeless Services Update. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS One Architectural Commission Vacancy Three Sustainability Commission Vacancies ADJOURNMENT THE NEXT REGULAR CLAREMONT CITY COUNCIL MEETING WILL BE HELD ON, MARCH 14, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Resolution Approving Warrants Dated March 2, 2023 Draft February 28, 2023 Regular City Council Meeting Minutes Alexander Hughes Community Center Cell Tower Modification Lease Agreement Claremont Business Improvement District Annual Report Claremont Dial-A-Ride Transportation Agency Safety Plan Historic Mills Act Agreement for 353 W. 6th Street Award of Contract/Funding Appropriation for Traffic Signal at Arrow Highway/Bucknell Avenue Award of Contract/Funding Appropriation for Citywide Traffic Signal Improvement Plans and Specifications Motel/Hotel Ordinance Direction Regarding Permanent Harvard Avenue Residential Permit Parking Program MATERIALS RELATED TO AN ITEM ON THIS AGENDA, AND SUBMITTED TO THE CITY COUNCIL AFTER PUBLICATION OF THE AGENDA, ARE AVAILABLE TO THE PUBLIC IN THE CITY CLERK’S OFFICE AT 207 HARVARD AVENUE, CLAREMONT, MONDAY THROUGH THURSDAY, 7 AM – 6 PM. SUBJECT MATERIALS WILL BE MADE AVAILABLE ON THE CITY WEBSITE AS SOON AS POSSIBLE - www.ci.claremont.ca.us. For more information, please call the City Clerk’s Office at 909-399-5461. Page 7 City Council Agenda February 28, 2023 IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON FEBRUARY 23, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: March 1, 2023