City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street October 10, 2023 Claremont, CA 91711 6:30 PM COUNCILMEMBERS ED REECE MAYOR COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Meetings are open to the public for in-person attendance or remotely via Zoom. Should Zoom be disrupted, the in-person meeting will continue unless one or more Councilmembers are attending the meeting remotely pursuant to Assembly Bill 2449. To participate in the meeting via Zoom, download Zoom on any phone or computer device. Cut and paste the following link into your browser to access and participate in the live City Council meeting at 6:30 p.m.: https://zoom.us/j/256208090 or to only listen from the phone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. OPTION 2: REMOTE LIVE COMMENTS – Through Zoom, if you wish to speak, you may virtually select the "raise hand" button. If you are dialing in by telephone and wish to speak, please enter *9. OPTION 3: E-MAIL/MAIL – Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: sdesautels@ci.claremont.ca.us, jcostanza@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us. OPTION 4: BY TELEPHONE – Members of the public wanting to address the City Council via telephone are requested to inform the City Clerk's office no later than 3:00 p.m. by calling either (909) 399-5461 or (909) 399-5463. You will be called during consideration of the item you are interested in. Page 2 City Council Agenda October 10, 2023 CALL TO ORDER THE MEETING OF THE CITY COUNCIL REMOTE PARTICIPATION REQUEST PURSUANT TO ASSEMBLY BILL 2449 If a member of the legislative body is attending pursuant to Assembly Bill 2449 and Zoom is disrupted, the meeting will be suspended until Zoom can be restored. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Recognition: Claremont Foxes Rugby Team Recognition for the 2023 National Championship Commissioner Introduction: John Davis, Planning Commissioner Staff Introductions: Matthew Guerrero, Community Improvement Coordinator Janet Leal, Accounting Assistant Presentation: San Gabriel Valley Council of Governments 2023 Update, by Marisa Creter, Executive Director Announcement: Claremont Helen Renwick Library Updates FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming Columbus Day, October 9 MAYOR AND COUNCIL Council Items - None Page 3 City Council Agenda October 10, 2023 Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated September 28, 2023. Attachment(s): Resolution Approving City Warrant Register Dated September 28, 2023 2. CITY COUNCIL MINUTES OF SEPTEMBER 26, 2023 (SPECIAL AND REGULAR) Recommendation: Staff recommends the City Council approve the special and regular City Council meeting minutes of September 26, 2023. Attachment(s): Draft Special Meeting Minutes of September 26, 2023 Draft Regular Meeting Minutes of September 26, 2023 Page 4 City Council Agenda October 10, 2023 3. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY OF CLAREMONT TO ENTER INTO AN AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF CANNABIS CONTROL FOR A LOCAL JURISDICTION CANNABIS RETAIL ACCESS GRANT FOR DEVELOPMENT AND IMPLEMENTATION OF A COMMERCIAL CANNABIS LICENSING PROGRAM (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING STATE OF CALIFORNIA LOCAL JURISDICTION CANNABIS RETAIL ACCESS GRANT PROGRAM FUNDING. Attachment(s): DCC Grant Resolution 4. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH A-ZTECH ELEVATOR COMPANY FOR THE PARKING STRUCTURE ELEVATORS - INTERIOR REMODEL PROJECT AND APPROPRIATE PROPOSITION A FUNDS (FUNDING SOURCE: PROPOSITION A) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to enter into an agreement with A-Ztech Elevator Company in the amount of $88,850 for the Parking Structure Elevators - Interior Remodel Project and authorize a ten percent contingency in the amount of $8,885, for a total amount not to exceed $97,735; and B. Appropriate $97,735 in Proposition A funds to fund the full cost of the project, including the contingency. 5. ORDINANCE PERMITTING A DENSITY BONUS GREATER THAN WHAT IS REQUIRED BY STATE DENSITY BONUS LAW AND AUTHORIZING A DENSITY BONUS HOUSING AGREEMENT FOR THE 56-UNIT TOWNHOME AND LIVE/WORK DEVELOPMENT LOCATED AT 1030 WEST FOOTHILL - APPLICANT OLSON URBAN HOUSING, LLC Recommendation: Staff recommends the City Council: A. Waive further reading and adopt AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, PERMITTING A DENSITY BONUS GREATER THAN WHAT IS REQUIRED BY STATE DENSITY BONUS LAW AND AUTHORIZING THE DIRECTOR OF COMMUNITY DEVELOPMENT TO PREPARE AND EXECUTE A DENSITY BONUS HOUSING AGREEMENT FOR THE 56-UNIT TOWNHOME AND LIVE/WORK DEVELOPMENT LOCATED AT 1030 WEST FOOTHILL BOULEVARD (TTM #83751, #22-A06) BY AND BETWEEN THE CITY OF CLAREMONT, AND OLSON URBAN HOUSING, LLC; and B. Find that this ordinance is within the scope of the Final IS/MND prepared for the project (State Clearinghouse No. 20230406662), adopted September 13, 2023 by the Architectural Commission, and that under Section 21166 of the California Public Resources Code and Section 15162 of the Guidelines to the California Environmental Quality Act (CEQA), there is no basis for subsequent or supplemental environmental review. Attachment(s): Density Bonus Ordinance Page 5 City Council Agenda October 10, 2023 PUBLIC HEARINGS - None ORDINANCES - None ADMINISTRATIVE ITEM 6. 2022-23 GENERAL FUND FINANCIAL UPDATE (UNAUDITED) AND PROPOSED REVISIONS TO THE CITY’S RESERVE POLICY Recommendation: Staff recommends that the City Council: A. Direct staff to agendize a discussion at the next City Council Priorities Workshop on the allocation of the $3,413,471 in proceeds from the sale of the 451 West Arrow Highway property; B. Allocate and appropriate $1,000,000 of the 2022-23 General Fund surplus for an additional discretionary payment to CalPERS to pay down the unfunded liability on the City's employee pension plans; C. Allocate $1,000,000 of the 2022-23 General Fund surplus for a contribution to fund the City's Section 115 Pension Trust; D. Allocate $1,810,698 of the 2022-23 General Fund surplus to the City's Operating and Environmental Emergency Reserve, bringing the reserve balance to $9,337,719 or 30 percent of General Fund operating expenditures and transfers out; E. Approve the proposed amendment to the City's Reserve Policy (Policy 10-25), increasing the Operating and Environmental Emergency Reserve minimum balance from 25 percent to 30 percent of General Fund operating expenditures and transfers out; and F. Allocate $290,395 or any remaining 2022-23 General Fund surplus after completion of the annual audit to the City's Equipment and Facility Revolving Reserve. Attachment(s): Proposed Reserve Policy - REDLINE Proposed Reserve Policy - CLEAN CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS - no vacancies ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, OCTOBER 24, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. Page 6 City Council Agenda October 10, 2023 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Resolution Approving City Warrants Dated October 12, 2023 Draft City Council Meeting Minutes of October 10, 2023 Quarterly Investment Report Quarterly Financial Update Office 365 Renewal Police Department Women's Locker Room Architectural Design/Consulting Services Agreement 2024 July Fourth Evening Program Small Business Program Consideration of Cahuilla Park Renaming IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON OCTOBER 5, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: October 11, 2023