City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street November 14, 2023 Claremont, CA 91711 6:30 PM COUNCILMEMBERS ED REECE MAYOR COREY CALAYCAY JENNIFER STARK SAL MEDINA JED LEANO Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. OPTION 1: IN-PERSON LIVE COMMENTS – When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. OPTION 2: E-MAIL/MAIL – Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: sdesautels@ci.claremont.ca.us, jcostanza@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE ROLL CALL Page 2 City Council Agenda November 14, 2023 CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Recognition: Angelina Wu and Lillian Thoma-Vital, United Against Hate Art Contest Winners Announcement: Claremont Helen Renwick Library Updates FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming Veterans Day, November 11 Thanksgiving Day, November 23 MAYOR AND COUNCIL Council Items - None Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. Page 3 City Council Agenda November 14, 2023 CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 1. RESIGNATION OF TRAFFIC AND TRANSPORTATION COMMISSIONER JACK BLAIR Recommendation: Staff recommends that the City Council accept with regret the resignation of Jack Blair from the Traffic and Transportation Commission effective immediately. Attachment(s): Commissioner Jack Blair Resignation Letter 2. ADOPTION OF RESOLUTIONS APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated October 26, 2023; and B. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated November 9, 2023. Attachment(s): Resolution Approving City Warrant Register Dated October 26, 2023 Resolution Approving City Warrant Register Dated November 9, 2023 3. CITY COUNCIL MINUTES OF OCTOBER 24, 2023 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of October 24, 2023. Attachment(s): Draft Regular Meeting Minutes of October 24, 2023 4. AWARD OF CONTRACT TO BISHOP, INC. FOR THE CITY HALL ROOF REPLACEMENT PROJECT AND APPROPRIATION OF FUNDS (FUNDING SOURCE: EQUIPMENT AND FACILITY REVOLVING RESERVE) Recommendation: Staff recommends that the City Council: A. Award a contract to Bishop, Inc. in the amount of $313,251 for the City Hall Roof Replacement Project, authorize a ten percent contingency in the amount of $31,325, for a total amount not to exceed $344,576, and authorize the City Manager to execute the agreement; and B. Appropriate $344,576 from the City's Equipment and Facility Revolving Reserve Fund to fund the full cost of the project, including contingency. Page 4 City Council Agenda November 14, 2023 5. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GRANICUS FOR WEBSITE REDESIGN AND HOSTING SERVICES (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to enter into a five-year agreement with Granicus in the amount of $465,254 for website design and annual hosting and maintenance services; and B. Appropriate $90,813 from the American Rescue Plan Act fund website redesign services and subscription fees for the first year of the agreement (2024-25). Attachment(s): Granicus Description of Products 6. AUTHORIZATION TO PURCHASE POLICE DEPARTMENT PATROL RADIOS AND APPROPRIATION OF FUNDS (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND) Recommendation: Staff recommends that the City Council: A. Authorize the City Manager to enter into an agreement with Motorola Solution, Inc. in the amount of $210,501.50 for the purchase of twenty APX8500 mobile radios, six APX8000 portable radios, and associated accessories; B. Authorize the City Manager to enter into an agreement with 10-8 Retrofit, Inc. for a total of $10,131.09 for the purchase and installation of ten radio antennas; and C. Appropriate $220,632.59 from the American Rescue Plan Act Fund to fully fund the purchase. 7. QUARTERLY FINANCIAL UPDATE - SEPTEMBER 30, 2023 Recommendation: Staff recommends that the City Council receive and file the Quarterly Financial Update dated September 30, 2023. 8. APPOINTMENT OF A CITY TREASURER AND DEPUTY CITY TREASURER Recommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPOINTING A CITY TREASURER AND DEPUTY CITY TREASURER. 9. RESOLUTION AUTHORIZING THE SUBMITTAL OF INDIVIDUAL GRANT APPLICATIONS TO CALRECYCLE FOR ALL GRANT PROGRAMS FOR WHICH THE CITY OF CLAREMONT IS ELIGIBLE (FUNDING SOURCE: SANITATION FUND) Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF INDIVIDUAL GRANT APPLICATIONS TO CALRECYCLE FOR ALL GRANT PROGRAMS FOR WHICH THE CITY OF CLAREMONT IS ELIGIBLE. Attachment(s): Resolution Authorizing Submittal Page 5 City Council Agenda November 14, 2023 10. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH NATURAL GAS SYSTEMS FOR THE COMPRESSED NATURAL GAS STATION COMPRESSOR REPLACEMENT PROJECT (FUNDING SOURCES: MOTOR FLEET FUND AND SANITATION FUND) Recommendation: Staff recommends the City Council authorize the City Manager to enter into an agreement with Natural Gas Systems, Inc. in the amount of $27,934.35 to install two replacement Compressed Natural Gas station compressors. 11. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR PROFESSIONAL BUILDING DIVISION SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the City Manager to execute an amendment to the existing professional services agreement with 4LEAF, Inc. adding an additional $180,000 in compensation, for a total contract amount of $205,000. PUBLIC HEARINGS - None ORDINANCES - None ADMINISTRATIVE ITEMS 12. 2024 COMMUNITY BASED ORGANIZATION GENERAL SERVICES AND HOMELESS SERVICES PROGRAM FUNDING (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND) Recommendation: Staff recommends the City Council review and approve the 2024 Community Based Organization funding recommendations made by the Community and Human Services Commission, consisting of $86,650 for General Services programs and $60,000 for Homeless Services programs. Attachment(s): 11-01-23 CHS Commission Special Meeting Minutes (Excerpt) 2024 CBO General Services Category Funding Recommendations 2024 CBO Homeless Services Category Funding Recommendations Page 6 City Council Agenda November 14, 2023 13. REPURCHASE OF 2006 PENSION OBLIGATION BOND (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends that the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, AUTHORIZING THE REPURCHASE OF ITS OUTSTANDING TAXABLE PENSION OBLIGATION BONDS, 2006 SERIES A, APPROVING A REPURCHASE AGENT AGREEMENT AND A BOND REPURCHASE AGREEMENT AND AUTHORIZING CERTAIN ADDITIONAL ACTIONS IN CONNECTION THEREWITH; B. Approve the Repurchase Agent Agreement in form, approve the Bond Repurchase Agreement in form and approve the attached Instructions to Trustee re: Bond Repurchase in form; C. Authorize the City Manager to execute the Repurchase Agent Agreement in an amount not to exceed $20,000; D. Authorize the City Manager to execute the Bond Repurchase Agreement in an amount not to exceed $1,835,000; and E. Appropriate an additional $1,235,403 from the unassigned General Fund balance to finalize the payment of the 2006 Pension Obligation Bonds and the related transaction costs. Attachment(s): Resolution Authorizing the Repurchase of its Outstanding Taxable POB Repurchase Agent Agreement Bond Repurchase Agreement Instructions to Trustee re: Bond Repurchase CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS - One Traffic and Transportation Commission Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, NOVEMBER 28, 2023, AT 6:30 P.M., IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. Page 7 City Council Agenda November 14, 2023 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Reappointment of Community Member to the Tri-City Mental Health Governing Board - Appointment of Member to San Gabriel Valley Mosquito Abatement Board of Trustees - Resolution Approving Warrants Dated November 23, 2023 - Approval of Minutes from the November 14, 2023 Regular City Council Meeting - Cancellation of the December 26, 2023 Regular City Council Meeting - Memorandum of Agreement for Multi-Modal Improvement Project - Contract Amendment and Appropriation of Additional Funds for Sewer Rehabilitation Project - School Resource Officer Discussion and Memorandum of Understanding - Claremont Hills Wilderness Park and Thompson Creek Trail Parking Regulations Update IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON NOVEMBER 9, 2023, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: November 15, 2023