City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street March 12, 2024 Claremont, CA 91711 6:30 PM COUNCILMEMBERS SAL MEDINA MAYOR JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: sdesautels@ci.claremont.ca.us, jcostanza@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us. For assistance, comments, or more information please contact the City Clerk’s Office: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE Page 2 City Council Agenda March 12, 2024 MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Announcement: Claremont Helen Renwick Library Updates Commissioner Introduction: Russ Binder, Community and Human Services Commissioner Staff Introduction: Anthony Marquez, Public Works Inspector FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming - None MAYOR AND COUNCIL Council Item 1. HANDBOOK FOR ELECTED AND APPOINTED OFFICIALS IN THE CITY OF CLAREMONT (FUNDING SOURCE: GENERAL FUND) Recommendation: The City Council Commission Appointment Process Ad Hoc Committee recommends the City Council adopt the proposed City of Claremont Elected and Appointed Officials' Handbook, with the understanding that while staff has the authority to make non-substantive changes to the document, any future substantive changes must be approved by the City Council. Attachment(s): Proposed City of Claremont Elected and Appointed Officials’ Handbook Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed Page 3 City Council Agenda March 12, 2024 on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 2. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYIING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated February 29, 2024. Attachment(s): Resolution Approving City Warrant Register Dated February 29, 2024 3. CITY COUNCIL MINUTES OF FEBRUARY 27, 2024 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of February 27, 2024. Attachment(s): Draft Regular Meeting Minutes of February 27, 2024 4. FEDERAL TRANSPORTATION TITLE VI PLAN (FUNDING SOURCE: TRANSPORTATION FUND) Recommendation: Staff recommends the City Council adopt the updated Title VI Plan to comply with Title VI of the Civil Rights Act of 1964. Attachment(s): Claremont Title VI Plan 5. AUTHORIZATION TO AMEND THE EXISTING CONTRACT WITH ROBERT HALF INTERNATIONAL INC., EXTENDING THE TERM AND INCREASING COMPENSATION FOR PROFESSIONAL TEMPORARY EMPLOYMENT SERVICES FOR THE INFORMATION TECHNOLOGY DIVISION (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the City Manager to execute an amendment to the existing contract with Robert Half International, Inc. for professional temporary employment services, extending the term through December 31, 2024, and adding $136,810 in compensation, increasing the total contract amount to $276,190. Page 4 City Council Agenda March 12, 2024 6. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH RISHA ENGINEERING FOR SEISMIC RETROFIT AND STRUCTURAL ENGINEERING SERVICES RELATED TO THE CLAREMONT POLICE DEPARTMENT FACILITY - PHASE 2A (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to enter into an agreement with Risha Engineering for Phase 2A seismic retrofit and structural engineering services for $83,080, and authorize a ten percent contingency of $8,308, for a total contract amount of $91,388; and B. Appropriate $91,388 from the unassigned General Fund balance to fully fund the agreement. 7. AUTHORIZATION TO WAIVE LEGAL CONFLICTS AND ENTER INTO A JOINT DEFENSE AGREEMENT WITH THE CITY OF LA VERNE TO ALLOW THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) TO RETAIN KUTAK ROCK, LLP TO JOINTLY DEFEND THE CITIES OF CLAREMONT AND LA VERNE IN A DEFENSE OF GOVERNMENT CLAIMS AND ANY SUBSEQUENT LITIGATION REGARDING STONE CANYON GROUNDWATER SEEPAGE AND FLOODING (FUNDING SOURCE: CJPIA) Recommendation: Staff recommends the City Council authorize the City Manager to execute a conflict waiver and joint defense agreement to allow the CJPIA to retain Kutak Rock, LLP to jointly defend the Cities of Claremont and La Verne with respect to the Stone Canyon groundwater seepage and flooding claims and any subsequent litigation. Attachment(s): Letter from Kutak Rock, LLP Dated February 27, 2024 Draft Joint Defense, Common Interest, and Confidentiality Agreement Draft Conflict Waiver PUBLIC HEARINGS - None ORDINANCES - None ADMINISTRATIVE ITEM 8. PROVIDE DIRECTION ON THE 2024-26 CITY COUNCIL OBJECTIVES (FUNDING SOURCES: VARIOUS) Recommendation: Staff recommends the City Council provide direction regarding potential work plan objectives for the City's 2024-26 budget. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. Page 5 City Council Agenda March 12, 2024 COMMISSIONS/COMMITTEES One Police Commission Vacancy One Traffic and Transportation Commission Vacancy One Sustainability Committee Vacancy One Public Art Committee Vacancy ADJOURNMENT A SPECIAL CITY COUNCIL MEETING WITH SUPERVISOR KATHRYN BARGER WILL BE HELD ON MARCH 26, 2024, AT 9:00 AM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, MARCH 26, 2024, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items - Resolution Approving City Warrants Dated March 14, 2024 - City Council Minutes of March 12, 2024 (Regular) - Final Tract Map No. 83751 - Award of Contract for Sidewalk Rehabilitation - Annual Audited Financial Reports for Year Ended 6/30/23 (ACFR) - Southern California Gas Company Easement APN 8313-016-900 - Claremont Tourism Business Improvement District Annual Report - Amendment to Housing Element Consultant Agreement - Cultural Resources Preservation Ordinance - Housing Progress Report IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON MARCH 7, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: March 13, 2024