City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street May 28, 2024 Claremont, CA 91711 6:30 PM COUNCILMEMBERS SAL MEDINA MAYOR JED LEANO ED REECE COREY CALAYCAY JENNIFER STARK Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: sdesautels@ci.claremont.ca.us, jcostanza@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.ci.claremont.ca.us. For assistance, comments, or more information please contact the City Clerk’s Office: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE Page 2 City Council Agenda May 28, 2024 MOMENT OF SILENCE ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Announcement: Claremont Helen Renwick Library Updates FEDERAL HOLIDAYS AND OBSERVANCES Holidays This Month and Upcoming Memorial Day, May 27, 2024 MAYOR AND COUNCIL Council Items Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : www.ci.claremont.ca.us/government/city-council/city-council-assignments-and-appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. Page 3 City Council Agenda May 28, 2024 1. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTERS Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated May 23, 2024. Attachment(s): Resolution Approving City Warrant Register Dated May 23, 2024 2. CITY COUNCIL MINUTES OF MAY 14, 2024 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of May 14, 2024. Attachment(s): Draft Regular Meeting Minutes of May 14, 2024 3. BIENNIAL REVIEW OF THE CITY’S CONFLICT OF INTEREST CODE (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council direct the City Attorney to review the City's Conflict of Interest Code and file a written statement as to the outcome of the review with the City Clerk, no later than September 1, 2024. 4. ADOPTION OF A RESOLUTION DETERMINING AND ESTABLISHING THE 2024-25 APPROPRIATIONS LIMIT IN THE AMOUNT OF $52,211,838 Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25. Attachment(s): Resolution Determining and Establishing the Appropriations Limit Tax Receipts Comparison to Appropriation Limit 5. AWARD OF CONTRACT TO ALL AMERICAN ASPHALT FOR THE CITYWIDE STREET RESURFACING PROJECT FOR PUBLIC RESIDENTIAL STREETS LOCATED BETWEEN ARROW HIGHWAY AND FOOTHILL BOULEVARD, FROM TOWNE AVENUE TO INDIAN HILL BOULEVARD, C.I.P. 2023-3 (FUNDING SOURCE: STATE GAS TAX FUND) Recommendation: Staff recommends the City Council: A. Award a contract to All American Asphalt and authorize the City Manager to enter into an agreement with All American Asphalt in the amount of $1,808,999, with a project contingency of ten percent ($180,899), for a total of $1,989,898 for the Citywide Street Resurfacing Project, C.I.P. No. 2023-3; B. Authorize the City Manager to enter into an agreement for inspection services and construction management with LAE Associates in the amount of $144,564; and C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Page 4 City Council Agenda May 28, 2024 6. AWARD OF CONTRACT TO CT&T CONCRETE PAVING, INC., WE R BUILDERS, INC., AND IE GENERAL ENGINEERING, INC. FOR THE 2023-24 SIDEWALK REHABILITATION PROJECT (FUNDING SOURCES: PROPOSITION C FUND AND MEASURE R FUND) Recommendation: Staff recommends the City Council: A. Award a contract to CT&T Concrete Paving, Inc. and authorize the City Manager to enter into an agreement with CT&T Concrete Paving, Inc. in the amount of $1,094,180, with a project contingency of five percent ($54,709), for a total of $1,148,889, to provide sidewalk repair and replacement services at identified locations throughout the City (Bid Form A) and Charleston Avenue west of Mills Avenue (Bid Form D); B. Award a contract to We R Builders, Inc. and authorize the City Manager to enter into an agreement with We R Builders, Inc. in the amount of $230,000, with a project contingency of five percent ($11,500), for a total of $241,500 to provide sidewalk repair and replacement services on the 400 block of Harvard Avenue (Bid Form B); C. Award a contract to IE General Engineering, Inc. and authorize the City Manager to enter into an agreement with IE General Engineering, Inc. in the amount of $171,000, with a project contingency of five percent ($8,550), for a total of $179,550 to provide asphalt repair and replacement services on the Padua Avenue Walking Trail (Bid Form C); D. Authorize the City Manager to enter into an agreement with RKA Consulting Group in the amount of $90,000 for monument preservation; E. Appropriate $800,000 from the Proposition C Fund and $447,521.25 from the Measure R Fund to fully fund the project; and F. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). 7. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the City Manager to enter into a one-year agreement with All City Management Services for crossing guard services, effective July 1, 2024, in an amount not-to-exceed $115,236. 8. ANNUAL REPORT FOR THE MILITARY EQUIPMENT USE POLICY OF THE CLAREMONT POLICE DEPARTMENT AS REQUIRED BY ASSEMBLY BILL 481 - MILITARY EQUIPMENT: FUNDING, ACQUISITION, AND USE (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council receive and file the Annual Military Equipment Report. Attachment(s): Assembly Bill 481 Military Equipment Use Report PUBLIC HEARINGS - None Page 5 City Council Agenda May 28, 2024 ORDINANCE 9. CONSIDERATION OF AN ORDINANCE THAT, IF ADOPTED, WOULD INCREASE THE MONTHLY SALARY RECEIVED BY MEMBERS OF THE CITY COUNCIL TO THE AMOUNT AUTHORIZED BY SENATE BILL 329 (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Consider pay increases for future City Councilmembers in accordance with Senate Bill 329; and B. If desired, introduce for first reading, and that reading be by title only, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING A STATUTORY INCREASE IN COMPENSATION FOR MEMBERS OF THE CITY COUNCIL TO TAKE EFFECT AFTER THE NOVEMBER 2024 MUNICIPAL ELECTION. Attachment(s): Ordinance Increasing City Council Compensation ADMINISTRATIVE ITEM 10. SHORT-TERM RENTAL REGULATIONS STUDY SESSION (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Provide short-term rental policy direction to staff; and B. Direct staff to prepare an ordinance to permit and regulate short-term rentals based on City Council policy recommendations. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS One Police Commission Vacancy One Traffic and Transportation Commission Vacancy Two Sustainability Committee Vacancies One Public Art Committee Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON JUNE 11, 2024, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. Page 6 City Council Agenda May 28, 2024 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items June 11, 2024 Special City Council Meeting, beginning at 5:00 p.m. - Presentation of Draft 2024-26 City Operating and Capital Improvement Budget (Budget adoption will be considered during the regular meeting beginning at 6:30 p.m.) June 11, 2024 Regular City Council Meeting, beginning at 6:30 p.m. - Resolution Approving Warrants Dated June 6, 2024 May 28, 2024 Regular Meeting Minutes Adoption of SB1 Project List Final Tract Map for 1030 W. Foothill Boulevard Community Development Block Grant Budget Amendment Public Hearing to Consider Approval of Engineer's Report and Adoption of the 2024-25 Landscape and Lighting District Annual Assessment Adoption of 2024-26 City Operating and Capital Improvement Budget Resolutions Calling the November, 5, 2024 General Municipal Election IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON MAY 23, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: May 28, 2024