City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street September 09, 2025 Claremont, CA 91711 6:30 PM COUNCILMEMBERS COREY CALAYCAY MAYOR JED LEANO ED REECE JENNIFER STARK SAL MEDINA Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When public comment is announced, please proceed to the podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: cityclerk@claremontca.gov. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.claremontca.gov. For assistance, comments, or more information please contact the City Clerk’s Office: email: cityclerk@claremontca.gov; phone: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE Page 2 City Council Agenda September 9, 2025 ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Recognition: Sunrise Rotary Club for its successful coordination of the 2025 Freedom 5K Race on the 4th of July Staff Introduction: Cherita Lewis, Information Technology Technician Announcements: Claremont Helen Renwick Library Updates Outside Public Agency Representative Updates FEDERAL HOLIDAYS MAYOR AND COUNCIL Council Items 1. APPOINTMENT OF A MEMBER TO THE SUSTAINABILITY COMMITTEE Recommendation: The City Council Ad Hoc Selection Committee recommends the City Council appoint Kathy May to the Sustainability Committee for a term to expire January 31, 2029. 2. DESIGNATION OF VOTING DELEGATE FOR THE GENERAL ASSEMBLY TO BE HELD AT THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO Recommendation: Staff recommends the City Council designate a voting delegate and one or two alternate voting delegates for the League of California Cities 2025 Conference and Expo General Assembly meeting to be held on October 10, 2025. Attachment(s): 2025 Voting Delegate Information Packet Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.claremontca.gov/Government/City-Council/Council-Appointments. CITY MANAGER REPORT Page 3 City Council Agenda September 9, 2025 PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 3. ADOPTION OF RESOLUTIONS APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated July 31, 2025; B. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated August 14, 2025; and C. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated August 28, 2025. Attachment(s): Resolution Approving City Warrant Register Dated July 31, 2025 Resolution Approving City Warrant Register Dated August 14, 2025 Resolution Approving City Warrant Register Dated August 28, 2025 4. CITY COUNCIL MINUTES OF JULY 22, 2025 (REGULAR) AND JULY 31, 2025 (SPECIAL) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of July 22, 2025 and the special City Council meeting minutes of July 31, 2025. Attachment(s): Draft Regular Meeting Minutes of July 22, 2025 Draft Special Meeting Minutes of July 31, 2025 Page 4 City Council Agenda September 9, 2025 5. SECOND READING AND ADOPTION OF AN ORDINANCE REVISING FIRE HAZARD SEVERITY ZONES (FHSZ) PURSUANT TO GOVERNMENT CODE SECTION 51178 AND THE CALIFORNIA FIRE CODE (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council waive further reading and adopt AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING FIRE HAZARD SEVERITY ZONES WITHIN THE LOCAL RESPONSIBILITY AREA PURSUANT TO GOVERNMENT CODE SECTION 51178. Attachment(s): Ordinance Adopting Fire Hazard Severity Zones 6. RESOLUTION APPROVING A NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES ASSOCIATED WITH THE ANNEXATION OF ONE SINGLE-FAMILY HOME LOCATED AT 1012 LAMONETTE STREET (APN 8671-002-016) INTO COUNTY SANITATION DISTRICT NO. 21 TO RECEIVE OFF-SITE DISPOSAL OF SEWAGE INTO THE CITY SANITARY SEWER SYSTEM (ANNEXATION 776) Recommendation: Staff recommends the City Council: A. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING AND ACCEPTING THE LOS ANGELES COUNTY SANITATION DISTRICT'S REQUEST FOR A NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES ASSOCIATED WITH ANNEXATION NO. 776, CONSISTING OF OFF-SITE DISPOSAL OF SEWAGE FOR ONE SINGLE-FAMILY LOT WITH ONE EXISTING SINGLE-FAMILY RESIDENCE LOCATED AT 1012 LAMONETTE STREET (APN 8671-002-016); AND AUTHORIZING EXECUTION OF A JOINT RESOLUTION WITH ALL AFFECTED AGENCIES; and B. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): Resolution Approving Exchange of Negotiated Tax Revenues Proposed Annexation 776 Map 7. AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR PROFESSIONAL BUILDING DIVISION SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the City Manager to execute an amendment to the existing professional services agreement with 4LEAF, Inc. extending the term to June 30, 2026, and increasing compensation by $40,000 for a total contract amount of $90,000. 8. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH EV CHOICE FOR ONE ELECTRIC SERVICE BODY WORK TRUCK (FUNDING SOURCE: SEWER FUND) Recommendation: Staff recommends the City Council authorize the City Manager to enter into an agreement with EV Choice in the amount of $149,772.31 for the purchase of one electric service body truck. Page 5 City Council Agenda September 9, 2025 9. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GALVIN PRESERVATION ASSOCIATES FOR THE WESTERN CHRISTIAN SCHOOL CAMPUS EXPANSION PROJECT LOCATED AT 3105 PADUA AVENUE (FUNDING SOURCE: APPLICANT – WESTERN CHRISTIAN SCHOOL) Recommendation: Staff recommends the City Council authorize the City Manager to enter into an agreement with Galvin Preservation Associates in the amount of $123,965.03 to provide environmental review services for the Western Christian School expansion project at 3105 Padua Avenue, and to approve a ten percent contingency of $12,396.50, for a total not-to-exceed amount of $136,361.53. Attachment(s): Galvin Preservation Associates Proposal 10. AWARD OF CONTRACT TO RAINY DAY ROOFING, INC. AND APPROPRIATION FROM THE EQUIPMENT AND FACILITY REVOLVING RESERVE FOR THE GARNER HOUSE ROOF REPLACEMENT PROJECT (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Award a contract to Rainy Day Roofing, Inc. in the amount of $184,800 for the Garner House Roof Replacement Project, authorize a ten percent contingency in the amount of $18,480 for a total amount not to exceed $203,280, and authorize the City Manager to execute the agreement; and B. Appropriate $203,280 from the Equipment and Facility Revolving Reserve Fund to fully fund the project. 11. AWARD OF CONTRACT TO HARDY & HARPER INC. FOR THE ARROW HIGHWAY TRANSIT IMPROVEMENTS PROJECT, FIRST STREET REHABILITATION PROJECT, AND INDIAN HILL BOULEVARD AT I-10 IMPROVEMENT PROJECT, C.I.P. 2025-01, C.I.P. 2025-02, AND C.I.P. 2025-03 (FUNDING SOURCE: STATE GAS TAX FUND) Recommendation: Staff recommends the City Council: A. Award a contract to Hardy & Harper Inc. and authorize the City Manager to enter into an agreement with Hardy & Harper Inc. in the amount of $995,000 with a project contingency of ten percent ($99,500), for a total of $1,094,500 for the Arrow Highway Transit Improvements Project, First Street Rehabilitation Project, and Indian Hill Boulevard at I-10 Freeway Improvements; B. Authorize the City Manager to amend the existing agreement of $8,800 with LAE Associates for inspection services and contract management, by increasing compensation in the amount of $75,996, and including a 10 percent contingency of $8,480, for a total not-to-exceed amount of $93,276; and C. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Page 6 City Council Agenda September 9, 2025 12. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT WITH CMPG PROJECT MANAGEMENT TO INCREASE COMPENSATION FOR PROJECT AND CONSTRUCTION MANAGEMENT SERVICES FOR THE POLICE DEPARTMENT FEMALE LOCKER ROOM ADDITION PROJECT (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND) Recommendation: Staff recommends the City Council authorize the City Manager to amend the existing agreement with CMPG Project Management to increase compensation by $25,000, for a total agreement amount of $138,000. 13. AWARD OF CONTRACT TO KPRS CONSTRUCTION SERVICES, INC. FOR CONSTRUCTION OF A FEMALE LOCKER ROOM ADDITION TO THE POLICE FACILITY (FUNDING SOURCES: AMERICAN RESCUE PLAN ACT FUND AND GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to execute a contract with KPRS Construction Services, Inc. in the amount of $2,629,803 for the construction of a female locker room addition to the police facility; B. Authorize a ten percent project contingency in the amount of $262,980, bringing the total amount authorized under the contract to $2,892,783; C. Appropriate $541,029 from the unrestricted interest earnings in the American Rescue Plan Act (ARPA) Fund; D. Appropriate $2,111,990 from the unassigned General Fund balance to fully fund the agreement; and E. Find this item is exempt from environmental review under the California Environmental Quality Act (CEQA). Attachment(s): Select Images From APC Meeting PUBLIC HEARINGS - None ORDINANCES - None ADMINISTRATIVE ITEMS - None CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS/COMMITTEES One Planning Commission Vacancy One Public Art Committee Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON SEPTEMBER 23, 2025, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. Page 7 City Council Agenda September 9, 2025 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Helen Renwick Library Program and Activities Update Outside Public Agency Representative Updates Recognition of Kiwanis Club for Sponsorship of the Monday Night Concert Series San Antonio Hospital Health Care Update Presentation on LA County Coordinated Entry System Program Resolution Approving City Warrant Register Dated September 11, 2025 Draft September 9, 2025 Regular City Council Meeting Minutes Extension of Lease with Tri-City Mental Health Services for Use of the Youth and Family Support Center Award of Contract/Appropriation of Funds for Design of San Jose Avenue Roadway Rehabilitation and Indian Hill Boulevard ADA Improvements Chamber of Commerce Visitor Center Services Annual Report IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 or 909-399-5463 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON SEPTEMBER 4, 2025, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: September 10, 2025