City Council

CLAREMONT CITY COUNCIL MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Tuesday 225 Second Street September 23, 2025 Claremont, CA 91711 6:30 PM COUNCILMEMBERS COREY CALAYCAY MAYOR JED LEANO ED REECE JENNIFER STARK SAL MEDINA Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/256208090. To listen via telephone dial (213)338-8477, Webinar ID: 256 208 090. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When public comment is announced, please proceed to the podium one by one. E-MAIL/MAIL Written comments sent to the City Clerk’s office will be distributed to the City Council and imaged into the record of the meeting. Email: cityclerk@claremontca.gov. Mail: PO Box 880, Claremont, CA 91711. Written comments submitted after publication of the agenda will be made available in the document archive system on the City website as soon as possible - www.claremontca.gov. For assistance, comments, or more information please contact the City Clerk’s Office: email: cityclerk@claremontca.gov; phone: (909) 399-5461 or (909) 399-5463. CALL TO ORDER THE MEETING OF THE CITY COUNCIL PLEDGE OF ALLEGIANCE MOMENT OF SILENCE Page 2 City Council Agenda September 23, 2025 ROLL CALL CLOSED SESSION REPORT CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Recognition: Kiwanis Club for its Sponsorship of the 2025 Monday Night Concert Series Commissioner Introductions: Jennifer Deal, Architectural and Preservation Commission Laurel Tucker, Architectural and Preservation Commission Kathyrn Mora, Community and Human Services Commission Megan Callaway, Planning Commission Frank DeLeo, Police Commission Introductions: Lucci Troendle, Teen Committee Chair Pablo Guevara, Teen Committee Vice Chair Presentations: Regional Healthcare Update by John Chapman, President and CEO of San Antonio Regional Hospital Los Angeles Homeless Services Authority Coordinated Entry System by Nathaniel VerGow, Deputy Chief Program Officer Announcements: Claremont Helen Renwick Library Updates Outside Public Agency Representative Updates FEDERAL HOLIDAYS MAYOR AND COUNCIL Council Item 1. APPOINTMENT OF A MEMBER TO THE PLANNING COMMISSION Recommendation: The City Council Ad Hoc Selection Committee recommends the City Council appoint Jesse Emmert to the Planning Commission for a term to expire August 31, 2029. Page 3 City Council Agenda September 23, 2025 Council Assignment Reports City Councilmembers may serve as representatives on regional organizations. This time is allocated for reports about their activities. For information about the Council's local, intergovernmental and regional appointments please visit the City website : https://www.claremontca.gov/Government/City-Council/Council-Appointments. CITY MANAGER REPORT PUBLIC COMMENT The Council has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the City Council. Members of the public will have the opportunity to address the City Council regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the City Council from taking action on oral requests relating to items that are not on the agenda. The Council may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine. The City Council may act on these items by one motion following public comment. Only Councilmembers may pull an item from the Consent Calendar for discussion, reading of resolutions and ordinances will be waived. 2. RESIGNATION OF TRAFFIC AND TRANSPORTATION COMMISSIONER CHARLES EDWARDS Recommendation: Staff recommends the City Council accept with regret the resignation of Charles Edwards from the Traffic and Transportation Commission. Attachment(s): Resignation of Traffic and Transportation Commissioner Charles Edwards 3. ADOPTION OF A RESOLUTION APPROVING THE CITY WARRANT REGISTER Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID, dated September 11, 2025. Attachment(s): Resolution Approving City Warrant Register Dated September 11, 2025 4. CITY COUNCIL MINUTES OF SEPTEMBER 9, 2025 (REGULAR) Recommendation: Staff recommends the City Council approve the regular City Council meeting minutes of September 9, 2025. Attachment(s): Draft Regular Meeting Minutes of September 9, 2025 Page 4 City Council Agenda September 23, 2025 5. AMENDMENT TO THE LEASE AGREEMENT WITH TRI-CITY MENTAL HEALTH AUTHORITY TO EXTEND THE TERM (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council authorize the City Manager or his designee to execute an amendment to the lease agreement with Tri-City Mental Health Authority, extending the lease term to end on September 30, 2026. 6. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR DESIGN AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE SAN JOSE AVENUE STREET IMPROVEMENTS PROJECT (FUNDING SOURCE: STATE GAS TAX) Recommendation: Staff recommends the City Council authorize the City Manager to enter into an agreement with Michael Baker International for design and preparation of plans and specifications for the San Jose Avenue Street Improvements Project in the amount not to exceed $311,742. 7. CLAREMONT CHAMBER OF COMMERCE VISITOR CENTER SERVICES ANNUAL REPORT 2024-25 (FUNDING SOURCE: AMERICAN RESCUE PLAN ACT FUND) Recommendation: Staff recommends the City Council receive and file the Claremont Chamber of Commerce Visitor Center Services Annual Report for 2024-25. Attachment(s): 2024-25 Visitor Center Services Report 8. AUTHORIZATION TO AMEND THE AGREEMENT WITH LIEBERT CASSIDY WHITMORE TO INCREASE COMPENSATION FOR SPECIAL LEGAL SERVICES (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize the City Manager to execute an amendment to the existing agreement with Liebert Cassidy Whitmore for special legal services pertaining to employment relations matters, increasing compensation by $50,000 for not-to-exceed amount of $100,000; and B. Appropriate $65,000 from the unassigned General Fund balance to fully fund the agreement. PUBLIC HEARINGS - None ORDINANCES - None Page 5 City Council Agenda September 23, 2025 ADMINISTRATIVE ITEMS 9. RESOLUTION REAFFIRMING THE SISTER CITY RELATIONSHIP BETWEEN THE CITY OF CLAREMONT AND THE CITY OF GUANAJUATO, MEXICO (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, REAFFIRMING THE SELECTION OF THE CITY OF GUANAJUATO, MEXICO AS CLAREMONT'S SISTER CITY. Attachment(s): Resolution Reaffirming the Sister City Relationship Resolution Recognizing Guanajuato as Claremont’s Sister City Constitution of the Town Affiliation Association Letter from Guanajuato Mayor Samantha Smith 10. PROPOSED STAFFING ADJUSTMENTS IN THE POLICE AND COMMUNITY DEVELOPMENT DEPARTMENTS (FUNDING SOURCE: GENERAL FUND) Recommendation: Staff recommends the City Council: A. Authorize one new Police Captain position and eliminate one Police Sergeant position in the Police Department; B. Authorize one new Senior Planner position and one new Building Inspector position and authorize the reclassification of one Principal Planner position to a City Planner position in the Community Development Department; and C. Appropriate $194,000 in building permit, building plan check, and development review fees to support the staffing adjustments proposed for the Community Development Department. CONTINUED PUBLIC COMMENT This time is reserved for those persons who were unable to speak earlier in the agenda because of the 30-minute time restriction. COMMISSIONS/COMMITTEES One Traffic and Transportation Commission Vacancy One Public Art Committee Vacancy ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT CITY COUNCIL WILL BE HELD ON, OCTOBER 14, 2025, AT 6:30 PM, IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET, CLAREMONT, CA 91711. THE NOVEMBER 11, 2025 REGULAR MEETING WILL BE RESCHEDULED TO NOVEMBER 12, 2025 AT 6:30 PM IN OBSERVATION OF VETERANS DAY ON NOVEMBER 11, 2025. Page 6 City Council Agenda September 23, 2025 A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items Recognition of Claremont Graduate University's Centennial Anniversary Recognition of the Claremont Colleges Women’s Volleyball Club, NCVF Division IIAA National Champions Helen Renwick Library Program and Activities Update Outside Public Agency Representative Updates Resolution Approving City Warrant Registers Draft September 23, 2025 Regular City Council Meeting Minutes Sustainability Annual Report Blaisdell Preserve Relinquishment Update IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 or 909-399-5463 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, SHELLEY DESAUTELS, CITY CLERK OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON SEPTEMBER 18, 2025, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: September 24, 2025