Community and Human Services Commission

CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION MEETING AGENDA “We are a vibrant, livable, and inclusive community dedicated to quality services, safety, financial strength, sustainability, preservation, and progress with equal representation for our community.” City Council Chamber Wednesday 225 Second Street February 07, 2024 Claremont, CA 91711 7:00 PM COMMISSIONERS BRISA SIFUENTES CHAIR NANCY BROWER GREG GLASS LAUREN ROSELLE DEBORAH SCOTT TOUX DIRK SILVA Meetings are open to the public for in-person attendance. The meeting will be live streamed via Zoom, technology permitting. Members of the public will not be able to provide public comment via Zoom. To watch the meeting via Zoom, use the following link: https://zoom.us/j/93017264737. To listen via telephone dial (213) 338-8477, Webinar ID: 930 1726 4737. The recorded meeting will be uploaded to the City website and archived. OPTIONS FOR PUBLIC COMMENT: Public comment may be provided by one of the following methods. Each speaker will be given up to three (3) minutes to provide their comment. IN-PERSON LIVE COMMENTS When the item you wish to speak to is announced, please proceed to the speaker’s podium one by one. E-MAIL/MAIL Written comments sent to the Community and Human Services Commission will be distributed to the Commission and imaged and made available in the record of the meeting in the document archive which can be found on the City website: www.ci.claremont.ca.us Email: dross@ci.claremont.ca.us. Mail: PO Box 880, Claremont, CA 91711. For assistance, comments, or more information please contact Dawn Ross, Commission Secretary, (909) 399-5431. Page 2 Community and Human Services Commission Agenda February 7, 2024 CALL TO ORDER THE MEETING OF THE COMMUNITY AND HUMAN SERVICES COMMISSION PLEDGE OF ALLEGIANCE ROLL CALL CEREMONIAL MATTERS, PRESENTATIONS, AND ANNOUNCEMENTS Claremont Helen Renwick Library Updates COMMISSION ITEM 1. SELECTION OF COMMUNITY AND HUMAN SERVICES COMMISSION CHAIR AND VICE CHAIR Recommendation: Staff recommends that the Community and Human Services Commission nominate and select a Chair and Vice Chair for the remainder of the 2023-24 term. DIRECTORS' REPORT PUBLIC COMMENT The Commission has set aside this time for persons who wish to comment on items that are not listed on the agenda, but are within the jurisdiction of the Community and Human Services Commission. Members of the public will have the opportunity to address the Commission regarding all items on the agenda at the time the Council considers those items. General public comment will be taken for 30 minutes and will resume later in the meeting if there are speakers who did not get an opportunity to speak because of the 30-minute time limit. The Brown Act prohibits the Commission from taking action on oral requests relating to items that are not on the agenda. The Commission may engage in a brief discussion, refer the matter to staff, and/or schedule requests for consideration at a subsequent meeting. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine. The Commission may act on these items by one motion following public comment. Only Commissioners may pull an item from the consent calendar for discussion. 2. COMMUNITY AND HUMAN SERVICES COMMISSION REGULAR MEETING MINUTES OF DECEMBER 6, 2023 Recommendation: Staff recommends that the Community and Human Services Commission approve and file the Community and Human Services Commission regular meeting minutes of December 6, 2023. Attachment(s): 12-06-23 Draft C&HS Commission Regular Meeting Minutes Page 3 Community and Human Services Commission Agenda February 7, 2024 3. COMMITTEE MEETING MINUTES Recommendation: Staff recommends that the Community and Human Services Commission receive and file the various Committee meeting minutes. Attachment(s): 06-06-22 Parks, Hillsides, and Utilities Committee Special Meeting Minutes 09-20-22 Youth Sports Committee Meeting Minutes 03-21-23 Youth Sports Committee Meeting Minutes 06-20-23 Youth Sports Committee Meeting Minutes 09-13-23 Committee on Aging Meeting Minutes 11-15-23 Teen Committee Meeting Minutes 11-15-23 Tree Committee Meeting Minutes 12-20-23 Tree Committee Meeting Minutes 4. TREE PLANTINGS AND REMOVALS FOR OCTOBER AND NOVEMBER 2023 Recommendation: Staff recommends that the Community and Human Services Commission receive and file the tree plantings and removals report for October and November 2023. Attachment(s): Trees Planted by Address - October and November 2023 Trees Removed by Address - October and November 2023 Photos of Removed Trees - October and November 2023 5. REVISIONS TO THE YOUTH SPORTS COMMITTEE POLICIES AND PROCEDURES Recommendation: The Youth Sports Committee recommends that the Community and Human Services Commission approve the revisions to the Youth Sports Committee Policies and Procedures as they relate to alternate representatives as follows: A. Remove Section C, Subsection 2 in its entirety, which reads, "If the primary representative is not able to attend, they may designate an alternate representative that also has the ability to make decisions on behalf of their organization." B. Remove the words "or alternate" from Section C, Subsection 18, Subsection d. Attachment(s): YSC Policies & Procedures -- Proposed Changes 6. INDEPENDENCE DAY COMMITTEE APPOINTMENT Recommendation: The Ad Hoc Selection Committee recommends that the Community and Human Services Commission appoint Krista Carson Elhai to the Independence Day Committee to serve a term to expire on August 31, 2028. 7. UPDATE ON URBAN FOREST DATA MODIFICATIONS Recommendation: Staff recommends that the Community and Human Services Commission approve the proposed modifications to reporting of urban forest data. Page 4 Community and Human Services Commission Agenda February 7, 2024 Attachment(s): 12-20-23 Tree Committee Meeting Minutes Page 5 Community and Human Services Commission Agenda February 7, 2024 ADMINISTRATIVE ITEMS 8. 2023 HOMELESS SERVICES UPDATE Recommendation: Staff recommends that the Community and Human Services Commission receive and file the 2023 Homeless Services Update. 9. HUMAN SERVICES DEPARTMENT NAME CHANGE Recommendation: Staff recommends that the Community and Human Services Commission recommend to the City Council that the name of the "Human Services Department" be changed to the "Recreation and Human Services Department." REPORTS Commission/Committee Commissioner Comments A LOOK AHEAD – Upcoming Meetings and Tentative Agenda Items ADJOURNMENT THE NEXT REGULAR MEETING OF THE CLAREMONT COMMUNITY AND HUMAN SERVICES COMMISSION WILL BE HELD ON WEDNESDAY, MARCH 6, 2024, AT 7:00 PM IN THE CLAREMONT COUNCIL CHAMBER, 225 WEST SECOND STREET. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT 0F 1990, THIS AGENDA WILL BE MADE AVAILABLE IN APPROPRIATE ALTERNATIVE FORMATS TO PERSONS WITH DISABILITIES. ANY PERSON WITH A DISABILITY WHO REQUIRES A MODIFICATION OR ACCOMMODATION IN ORDER TO PARTICIPATE IN A CITY MEETING SHOULD CONTACT THE CITY CLERK AT 909-399-5461 “VOICE” OR 1-800-735-2929 “TT/TTY” AT LEAST THREE (3) WORKING DAYS PRIOR TO THE MEETING, IF POSSIBLE. I, DAWN BONNELL ROSS, SENIOR ADMINISTRATIVE ASSISTANT OF THE CITY OF CLAREMONT, CALIFORNIA, HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE FOREGOING AGENDA WAS POSTED AT CLAREMONT CITY HALL, 207 HARVARD AVENUE, ON THURSDAY, FEBRUARY 1, 2024, PURSUANT TO GOVERNMENT CODE SECTION 54954.2. POST THROUGH: FEBRUARY 8, 2024