Audit Committee

AUDIT COMMITTEE MINUTES DATE: October 5, 2018 LOCATION: CITY HALL FOURTH FLOOR CONFERENCE ROOM TIME: 9:00 AM I. AUDIT PROPOSALS PRESENTATIONS This was an informal meeting of the Audit Committee for the CPA firms to give a presentation of their proposals for audit services. After each presentation, the attendees were able to ask questions to the presenters. Presentation schedule: 9:00AM – ATA (Alexander Thompson Arnold PLLC) 10:00AM – Blankenship CPA Group, PLLC 11:00AM – Thurman Campbell Group, PLC II. ATTENDEES Audit Committee members present: Jeff Henley, Joyce Norris, Lynn Stokes, and Jerry Weatherspoon Audit Committee members absent: Wilbur Berry Quorum verified? Yes Internal Audit attendees: Rodney Wright, Stephanie Fox and Cassie Wheeler Other attendees: Laurie Matta, City of Clarksville Chief Financial Officer Fred Klein, CGW Chief Financial Officer David Johns, CDE Chief Financial Officer Camille Thomas, Purchasing Director Amie Wilson, IT Director Lori Wallis, Transit Finance Director (joined during ATA presentation) III. ADJOURNMENT After the completion of the presentations, Rod explained the scoring process to the committee members and the next meeting was scheduled. Each Audit Committee member will submit an anonymous scoring sheet to the Internal Audit department. Each CFO/Finance Director will also submit and scoring sheet to the Internal Audit department. The scores will be compiled separately (one for Audit Committee members and one for CFO/Finance Director) and will be presented at the next meeting. IV. NEXT MEETING – October 18, 2018 – 9:00 AM RFP scoring & selection; November 28, 2018 – 4:00 PM