Finance Committee

FINANCE COMMITTEE MAY 2, 2019 MINUTES CALL TO ORDER A special meeting of the City of Clarksville Finance Committee was called to order by Chairman Jeff Burkhart on Thursday, May 2, 2019, at 9:00 a.m. in the City Hall Conference Room, 1 Public Square, Clarksville, Tennessee. ATTENDANCE PRESENT: Jeff Burkhart, Tim Chandler, Valerie Guzman, Stacey Streetman ABSENT: Jeff Henley ​(attending interviews for Chief of Fire Rescue) FY20 DEPARTMENT BUDGET REVIEWS AIRPORT Airport Manager John Patterson said the proposed FY20 operating budget for the Clarksville-Montgomery County Regional Airport totaled $763,623, with a request for City funding in the amount of $381,811.50. He said FY20 capital requests would be amendments to projects approved in FY19 (runway reconstruction overlay local match of half of $6,850, transit hangar total of $162,500, APSU office building $88,900). HUMAN RELATIONS COMMISSION Chief Financial Officer Laurie Matta said Mark Kelly, representing the HRC, said no funds would be requested for FY20; Mayor Pitts said the mission of the HRC would be redefined. PURCHASING Purchasing Director Camille Thomas said the increase in this budget was due to the addition of the Contract Manager salary and benefits, otherwise projected expenses were typical. RETIREMENT BENEFITS Ms. Matta said retiree benefits are budgeted annually and are not paid from a trust fund due to the possibility of over-funding. There was discussion regarding retirement insurance premiums. Ms. Matta stated later in the meeting that the TCRS rates had increased approximately $1 million City-wide. LEGISLATIVE City Clerk Sylvia Skinner said the operating expenses were normal annual requests. Mayor Pitts mentioned a possible request for a new position of Suicide Prevention Officer for which salary and benefits would be shared with Montgomery County. MAYOR’S OFFICE Mayor Pitts said this budget included a request to hire a consultant to create a strategic plan. INFORMATION TECHNOLOGY IT Director Amie Wilson said this budget included a request for an ADA compliant server. She said the department was continuously updating software and equipment. LEGAL City Attorney Lance Baker said the amount requested for legal services had been reduced and he was requesting equity adjustments for the Deputy City Attorney ($5,000) and two Staff Attorneys ($10,000 each). HUMAN RESOURCES Safety Director Wes Golden said the department was requesting two new positions of Health & Safety Coordinator and reclassification of one part-time position of Loss Prevention Officer to full time. FINANCE Ms. Matta said some discussions had been held regarding a possible two-year plan for equity adjustments for department employees. This budget included purchase of travel software. PARKING COMMISSION Ms. Matta noted the position of Parking Manager was still vacant and requests included maintenance for parking meters. MUNICIPAL PROPERTIES Project Manager David Smith said this budget included funding for general maintenance of properties owned by City General, but not for CDE or Gas & Water. REVENUES Ms. Matta said state-shared revenues had increased and the year-end Fund Balance was projected to be approximately $27.9 million. She said $.01 of property tax would equal $275,000 in revenue. ADJOURNMENT The meeting was adjourned at 11:02 a.m.