Finance Committee

FINANCE COMMITTEE MINUTES CALL TO ORDER The monthly meeting of the City of Clarksville Finance Committee was called to order by Chairperson Streetman on Tuesday, January 25, 2022, at 4:30 p.m. in the City Hall Conference Room, 1 Public Square, Clarksville, Tennessee. ATTENDANCE: PRESENT: ABSENT: ADOPTION OF MINUTES Councilperson Holleman made a motion to adopt the November 23 minutes as presented. The motion was seconded by Councilperson Reynolds. A voice vote was taken; the motion passed without objection. PURCHASING DEPARTMENT Ms. Camille Thomas went over the report of birds and professional service contracts. a) Report of Bids b) Report of Award of Professional Service Contracts 1. G&W - Miscellaneous Engineering & Surveying Services from Suiter Surveying & Land Planning, Inc. in the amount of $100,000.00. 2. G&W - Flow Monitoring Services from ADS Environmental Services in the amount of $75,000.00. 3. G&W - Competent Tower Climber Training from Honeywell in the  amount of $9,336.00. 4. Project Management - Survey of the Abandoned RJ Corman Property next to the Frosty Morn Building from Matthew Dhority, RLS in the amount of $950.00. 5. Street Dept. - Survey for the Lockert Place Drainage Replacement Project from Suiter Surveying & Land Planning, Inc. in the amount of $14,755.00. 6. Sale of surplus property for the month of December 2021 - $5,444.00. GENERAL GOVERNMENT Laurie Matta went over her report through December 31. She said revenues are exceeding by $7.4 million due to the tax revenue coming in. Comparing revenue to last year the City is at $10.4 million or 20.7% higher than this time last year. Fifty percent of revenues have been collected to date and we are where we should be at this time. Expenditures are $6 million over budget over last year ad was planned and part of the budget - IT leases for licenses must be paid up front in July. Ms. Matta said they are still working on FEMA and multiple COVID grants. DEPARTMENT OF ELECTRICITY David Johns reported went over CDE’s report and stated that for Electric, revenue is $1.4 million and $7.7 million for Broadband. CITY ATTORNEY Mr. Baker reported on the following legal expenses: a) Report of Legal Expenditures Lance Baker ● Bradley Arant, Employment Matters, $270.00 ● Bradley Arant, Robinson matter, $35,517.51 ● Klein Solomon, Ethics Complaint, $3,250.00 FINANCE COMMITTEE ACTION Chair Streetman explained the approval of additional positions and justifications does not need to go to full council. Ms. Matta said that when a department wants to add positions, as long as the funds are available, they can come forward to show funds are available and  how they will be spent. 1. APPROVAL OF ADDITIONAL POSITIONS & JUSTIFICATIONS a) Neighborhood & Community Services b) Parking Department c) Parks & Recreation Councilperson Holleman made a motion to approve the additional positions and justifications. The motion was seconded by Councilperson Redd. A voice vote was taken; the motion passed without objection. CITY COUNCIL ACTION 1. FINANCE a) RESOLUTION 42-2021-22 AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $56,500,000 IN AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS OF THE CITY OF CLARKSVILLE, TENNESSEE; MAKING PROVISION FOR THE ISSUANCE, SALE AND PAYMENT OF SAID BONDS; ESTABLISHING THE TERMS THEREOF AND THE DISPOSITION OF PROCEEDS THEREFROM; AND PROVIDING FOR THE LEVY OF TAXES FOR THE PAYMENT OF DEBT SERVICE ON THE BONDS. FINANCE COMMITTEE: APPROVAL Councilperson Holleman made a motion to approve Resolution 42-2021-22. The motion was seconded by Councilperson Zacharias. A voice vote was taken; the motion passed without objection. b) ORDINANCE 80-2021-22 (FIRST READING) AMENDING THE OPERATING AND CAPITAL BUDGETS FOR FISCAL YEAR 2022 FOR GOVERNMENTAL FUNDS (ORDINANCE 130-2021-22) TO CREATE AND ADD ADDITIONAL FUNDING FOR CAPITAL PROJECTS FOR A TOTAL OF $27,512,500 FINANCE COMMITTEE: APPROVAL Councilperson Zacharias made a motion to approve Ordinance 80-2021-22. The motion was seconded by Councilperson Holleman. A voice vote was taken; the motion passed without objection. 6) PUBLIC COMMENTS (allows 3 persons; 5 minutes each) 7) ADJOURNMENT The meeting was adjourned at 4:36 pm ADOPTED: February 22, 2022 _____________________________ Stacey Streetman, Chair _____________________________ Lisa Canfield, City Clerk