Finance Committee

FINANCE COMMITTEE March 29, 2022 MINUTES CALL TO ORDER The monthly meeting of the City of Clarksville Finance Committee was called to order by Chairperson Streetman on Tuesday, March 29, 2022, at 4:30 p.m. in the City Hall Conference Room, 1 Public Square, Clarksville, Tennessee. ATTENDANCE: PRESENT: Travis Holleman, Wallace Redd, Wanda Smith, Stacey Streetman, Brian Zacharias ADOPTION OF MINUTES Councilperson Redd made a motion to adopt the February 22, 2022 minutes as presented. The motion was seconded by Councilperson Smith. A voice vote was taken; the motion passed without objection. An error was noticed in the minutes stating Councilperson Reynolds was in attendance. Councilperson Smith made a motion to rescind the minutes. The motion was seconded by Councilperson Zacharias. A voice vote was taken; the motion passed without objection. Councilperson Smith made a motion to amend the attendance on the February 22, 2022 minutes. The motion was seconded by Councilperson Zacharias. A voice vote was taken; the motion passed without objection. Councilperson Smith made a motion to adopt the amended minutes. The motion was seconded by Councilperson Zacharias. A voice vote was taken; the motion passed without objection. PURCHASING DEPARTMENT Ms. CamilleThomas went over the reports linked below regarding bids and professional service contracts. a) Report of Bids b) Report of Award of Professional Service Contracts 1. Police Dept. - Topo Survey and Civil Construction Drawings for the Rubber Range Berm from McKay Burchett Engineers in the amount of $6,450.00. 2. Street Dept. - Design for Sidewalks on Greenwood Ave., S. Jordon and S. Senseney Circle near Barkers Mill Elementary School from Moore Design Services in the amount of $215,000.00. 3. Transit - Design, Construction Documents and Contract Administration for new Bus Sheds from Vision Architects in the amount of $27,200.00. Sale of Surplus Property on GovDeals.com for the month of February 2022 - $3,212.00. GENERAL GOVERNMENT Ms. Matta went over the report linked above. DEPARTMENT OF ELECTRICITY Ms. Batts reported on the report linked above. CITY ATTORNEY Mr. Baker reported on the following legal expenses: a) Report of Legal Expenditures Lance Baker ● Batson Nolan, Nicholson v. City, $975.00 ● Klein Solomon, Ethics Complaint, $4,812.50 FINANCE COMMITTEE ACTION a) Approval of additional position & justification for CPD Councilperson Smith made a motion to approve. The motion was seconded by Councilperson Holleman. A voice vote was taken; the motion passed without objection. b) Approval of City General Pay Tables Councilperson Holleman made a motion to approve. The motion was seconded by Councilperson Smith. A voice vote was taken; the motion passed without objection. COUNCIL COMMITTEE ACTION a) ORDINANCE 93-2021-22 (First Reading) Authorizing the sale of property located 2015 Ft. Campbell Blvd. at public auction Finance : Approval Councilperson Redd made a motion to approve. The motion was seconded by Councilperson Smith. A voice vote was taken; the motion passed without objection. b) ORDINANCE 94-2021-22 (First Reading) Designating depositories for the City of Clarksville further authorizing the City of Clarksville to enter into banking services contracts Finance: Approval Ms. Matta shared a presentation linked here. Councilperson Smith made a motion to approve. The motion was seconded by Councilperson Holleman. A voice vote was taken; the motion passed without objection. c) ORDINANCE 95-2021-22 (First Reading) Amending the Operating and Capital budgets for the Fiscal Year 2022 for Governmental Funds (Ordinance 130-2020-21) to add additional funding for Capital Projects for a total of $7,512, 500 Finance: Approval Councilperson Smith made a motion to approve. The motion was seconded by Councilperson Holleman. A voice vote was taken; the motion passed without objection.  d) RESOLUTION 56-2021-22 Authorizing a revised new interlocal agreement between the City of Clarksville and the United States Of America (Department Of Defense / Department Of The Army / Fort Campbell, Kentucky) for transport of natural gas Finance: Approval Councilperson Redd made a motion to approve. The motion was seconded by Councilperson Holleman. A voice vote was taken; the motion passed without objection. e) RESOLUTION 58-2021-22 Authorizing a Memorandum of Understanding between the City of Clarksville, TN and the Rotary Club of Clarksville to accept the donation of $2,380.70 to purchase and install a flagpole and Ukrainian flag to be placed at McGregor Park Avenue of Flags. Finance: Approval Councilperson Holleman made a motion to approve. The motion was seconded by Councilperson Smith. A voice vote was taken; the motion passed without objection. PUBLIC COMMENTS (allows 3 persons; 5 minutes each) There were no public comments 7) ADJOURNMENT The meeting was adjourned at 5:27 pm