Parking Commission

PARKING COMMISSION MINUTES DATE: November 19, 2019 MEETING LOCATION: 4th FLOOR MAYOR’S CONFERENCE ROOM CITY HALL, 1 PUBLIC SQUARE CLARKSVILLE, TN. 37040 I. CALL TO ORDER/QUORUM CHECK The meeting was called to order by Carol Clark at 3:03 p.m. Members present were Carol Clark, Travis Holleman, and Ryan Bowie. II. ADOPTION OF MINUTES: October 22, 2019 Mr. Holleman made a motion to adopt the minutes; Mr. Bowie seconded; all members present voted in favor. III. GUEST(S) No guests. IV. DEPARTMENT REPORT Financial Report: The financial report was provided by Regina Hampton through July 1, 2019 to October 31st, 2019. Compared to last year, our revenues are down $1,700—but compared to last month year to date we were down $15,000 most of which are meter fine tickets. There is an increase in Cumberland Garage lease spaces—we did receive payment for the rental of the top floor of the garage to Millan Enterprises for $4500. Our expenses are down due to parking manager vacancy. In total including depreciation expense—we are $13500 to the good and we have a fund balance of $502,850. Looking at month to date numbers—compared to last year for the month of October—we are considerably up in our fines/ticket collection. The past 30-60 days we have focused on getting collection notices out—which has led to the rate of collection increasing. Our expenditures are down about $3000 compared to last year—including deprecation we are still in the good a little over $23,000. Smart Meter Report: Judi Bradbury provided report--We currently have 201 total meters in inventory—of those some are not money generating meters (like the ones in front of public square) Of the 201 total meters, we have 61 non-functioning sensors. 140 functioning meters. We’ve ordered 30 new sensors to replace some of the in ground sensors not working. Jon has figured out how to repair some of the older ones by replacing batteries. He has recommended ordering 20 more batteries—he thinks by the end of the year we should be able to get all of the on street meters functioning. reminded everyone that the company did send us a box which we thought were new, but they were actually refurbished, which could by why they are going down after being replace. V. NEW BUSINESS Signs in Cumberland Lot Update—Mrs. Hampton provided update. We have ordered replacement signs for the Cumberland Lot. We are removing the “This is a metered  lot”—the sign will now just say “Parking Enforced”. We still have room to update the sign if this doesn’t work. Sensor Replacement—we have ordered the 30 new sensors—this cost $9000. Jon has figured out how to repair the sensors with new batteries—so we are going to order more batteries before purchasing the new sensors. RFP for sealcoating/striping Parking Lots—we did issue an RFP and had one bid come back but with no bid bond—so we could not consider the bid. We will have to rebid this project in February—the asphalt plants are getting ready to close at this point. VI. OLD BUSINESS Update on Handicapped parking—We are looking at adding an additional space in the Cumberland Lot—the surface lot. We are working with a contractor right now to see if two spaces that we currently have will work—there are very specific requirements. We are also getting ready to perform a self-survey to ensure we are meeting ADA requirements. VII. MISCELLANEOUS DISCUSSION Ryan Bowie reported--The DCA had a question about holiday parking—would there by anything special. We really have no options for holiday parking this year. They also wanted to know if something could be attached to meters the week before an event to communicate the streets that would be impacted. Mrs. Bradbury suggested that the digital read outs be used to advertise upcoming events. The idea of using social media was also discussed. Fright on Franklin caused an issue with vehicles that remained on streets. Mrs. Clark also discussed the possibility of putting something on vehicles a day or two ahead of time. VIII. VOIDING REQUESTS No action taken on: 170302979 and 170303478 Voided: 501734 Tabled: 170303411 IX. ADJOURNMENT—The meeting was adjourned at 3:33 pm.