Parking Commission
Regular MeetingClarksville, TN · May 19, 2020
Minutes
PARKING COMMISSION MINUTES
DATE: May 19th, 2020
MEETING LOCATION: 4th FLOOR CITY HALL MAYOR’S CONFERENCE ROOM
CITY HALL, 1 PUBLIC SQUARE
CLARKSVILLE, TN. 37040
I. CALL TO ORDER/QUORUM CHECK
The meeting was called to order by Allen Senseney at 2:57 p.m. Members present were Ryan
Bowie and Councilman Travis Holleman. Carol Clark and Allen Senseney attended via
Google Meet. Mr. Senseney asked for a motion to approve members meeting virtually.
Councilman Holleman made the motion—Mrs. Clark seconded the motion—all members
voted in favor.
II. ADOPTION OF MINUTES:
March 17th
Councilman Holleman made a motion to approve the minutes for March 17th—Mrs. Clark
seconded-all members voted in favor.
III. GUEST(S)
IV. DEPARTMENT REPORT
Financial Report: The financial report was provided by Regina Hampton. Mrs. Hampton
reminded the Commission that they received March financials in their email—but they are
also included in their packets for today. The report was given for July 1, 2019 through April
30, 2020. April was a tough month of revenues, but knew that going into April. For the
month of March, Mrs. Hampton noted the $22,044 increase in expenses due to the work in
the Cumberland Garage for handicap spaces and some other repair work. Revenues for the
month of April were $14,680. The places that we typically see our revenues come from were
down significantly—tickets, meter money. Our expenses are $20.590. This left us with an
operating loss of $5910 and a net loss after depreciation of $13,826. Year to date—our
revenues have been trending up—so year to date even if with a massive decline in April we
are only down $502. Expenses year to date are $72,034. This leaves an operating loss year to
date of $72,536 and after depreciation a net loss of $75,187.
Smart Meter Report: Mrs. Hampton shared a report from our maintenance technician Jon
Flores—We currently have 133 meters that are enforceable. He has pulled some doppler
sensors from Third Street to use elsewhere—dopplers do not work well on Third Street
because of the angled spaces. There are 20 spare meters that need refurbishment. He sent
back 2 CPU’s to Mackay Meters which should be covered under warranty. All 4 kiosks are
functioning and both electric vehicle chargers are functioning. Overall, equipment
functionality has improved slightly since the last meeting—due to having more time to
troubleshoot and track faults.
V. NEW BUSINESS
Extension of Curbside Delivery Spaces-Mrs. Hampton reported that we received a request
from downtown businesses—Morgan Knight sent the request to the Mayor on behalf of the
downtown businesses requesting that the Commission extend curbside spaces. We have not
removed them just based on the current environment that we are still in. Mrs. Clark made a
motion to extend curbside delivery spaces indefinitely. Mrs. Hampton asked to clarify that
these spaces are for restaurants and retail. Mr. Senseney agrees that the spaces need to be
restaurant/retail. Councilman Holleman seconded the motion. All members voted in favor.
Leased Spaces-April 2020 Rate—Mrs. Hampton stated that there have been some customers
concerned/upset over being required to pay for April hang tags (when they have been paying
for their May ones). We have required this due to their contracts. The Commission has been
asked to determine if April rates should be required. Some things to consider—we do have 5
people on waiting lists for parking spots; most customers have paid for April with no issues
(12 complaints) and all but 17 people have paid; we have over 150 people that pay
quarterly/yearly so April was already paid for. Mr. Bowie asked if we could credit a month
going forward if they have paid for April and not require the ones to pay that haven’t yet.
Mr. Senseney agreed. Mr. Bowie made a motion to give customers a credit going forward for
the month of April if they have already paid and not charge the 17 customers that have not
yet paid. Mr. Senseney seconded the motion—all members voted in favor.
Mr. Bowie asked for how much revenue we would lose from that month. Mrs. Hampton will
provide that number in an email to the Commission.
VI. OLD BUSINESS
VII. MISCELLANEOUS DISCUSSION
Mrs. Hampton provided an update on the handicap parking spaces in the Cumberland Lot.
The handicap parking spaces are completed along with some other repair work in the lot.
Mrs. Hampton also informed the Commission parking issues that have been occurring at the
Greenway and Pollard Road. There have been over 200 tickets issued between security and
CPD. Security has sent us information about new signs that will make it absolutely clear
that there is no parking alongside the road. Mr. Bowie asked if we could share this info on
social media as well.
VIII. VOIDING REQUESTS
No action taken on:
502180; 502182; 502247; 501857
Voided:
502077
IX. ADJOURNMENT—The meeting was adjourned at 3:27 pm.
Agenda
PARKING COMMISSION AGENDA
DATE: May 19th,2020
LOCATION: City Hall Mayor's Conference Room
City Hall, I Public Square
TIME: 3:00 P.M.
I CALL TO ORDER
II ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
n Allen Senseney
! Morgan Knight
tl Carol Clark
! Ryan Bowie
tr Councilman Travis Holleman
III. ADOPTION OF MINUTES: March 17th (No April meeting due to COVID-
r9)
IV. GrrESr(S):
1. Public Comments (limit 5 minutes each)
V. DEPARTMENT REPORTS
1. Financial Report
2. Smart Meter Report
VI. Nf,W BUSINESS
l. Extension ofCurbside Delivery Spaces
2. Leased Spaces -April 2020 Rate
VII. OLD BUSINESS
VIII. MISCE,LLANE,OI]SDISCT]SSION
IX. VOIDING REQUESTS
X. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: March 17th,2020
MEETING LOCATION: 41h FLOOR CITY HALL MAYOR'S CONFERENCE ROOM
CITY HALL, 1 PUBLIC SQUARE
CLARKSVILLE, TN.37O4O
I. CALLTOORDER/OUORUMCHECK
The meeting was called to order by Allen Senseney at 3:00 p.m. Members present were
Carol Clark and Councilman Travis Holleman. Ryan Bowie and Morgan Knight came in
after meeting was called to order.
II. ADOPTION OF MINUTES:
February 25'h,2020 (rescheduled from February 18th)
Councilman Holleman made a motion to approve the minutes for February 2$-all members
voted in favor,
III. GUEST(S)
Mayor Joe Pitts
Wes Cunningham
TV, DEPARTMENTREPORT
Financial Report: The financial report was provided by Regina Hampton through July I'
2019 to February 29,2020. Compared to last year, our reyenues in total are up 527,,14,1 YTD,
Our expenses are up $50,288-please note in MTD numbers-Laurie mentioned last month
that Mrs. Hampton and Mr. Egbert's had not been charged out throughout the year to
Parking-this was captured in the month of February for the entire year. We now have a
loss of 525,495. Revenues MTD are up $9.000 coming from Fines/Tickets, Parking Meter
Money Downtown, and Cumberland Plaza Meter Money. Again, salaries and wages appear
to be inflated compared to Iast year at this time-$34,460 (of the $53,865) is the portion of
Mrs. Hampton and Mr. Egbert's salary charged to Parking. Including depreciation were are
at -$34,797.
Smart Meter Report: Mrs. Hampton reported that we need to purchase more sensors-but
at this point we are looking at the cost effectiveness of that-as soon as we cover the cost of
the sensor through the meter-the sensor would need to be replaced again. It doesn't make
sense for to make this purchase right now since we are in a transition period. The kiosks-3
of them are working right now. Clark 5 (which is in the Lower Biggars lot) is having a
communication issue right now and Jon is working with Mackay meters on that.
V. NEWBUSINESS
National Emergency Response: Mayor Pitts addressed the Commission with a couple of
ideas for downtown during this pandemic. Mayor Pitts asked that we consider suspending
all parking fees at meters and lots for the remainder of March. The owner of Hot Pita also
asked if delivery parking spaces could be considered-2 spaces at each end of Franklin
Street-and mayLre Strawberry Alley. This would allow people to pull up at the space and
restaurants/retail bring things out to them. Councilman Holleman and Mr. Senseney both
agreed that this would be a great idea. Mrs. Clark made a motion to do these doing these
things through the end of April. The question came up on the timing of when this should
take place. Ms. Knight asked to speak-her biggest concern as a small business owner-they
have seen a huge drop in business already and it's not due to parking fees. Spaces in front of
businesses would be super fast and easy. Ms. Knight thought this would be more beneficial
than free parking. Wes Cunningham from Strawberry Alley asked to speak-believes that
free parking on its own isn't going to drive business downtown. The issue is people don't
want to be out. He believes designated spots in front of businesses are the best option. Mr.
Bowie asked if the loading zones would satisfo this request. Mrs. Knight thought these
designated spots would work better. The question came up on how many spaces per
restaurant and where-2 on Strawberry Alley and 2 at each end of Franklin. Mrs, Hampton
said we can bag meters until we have signs. Mrs. Clark withdrew her original motion as long
as there is some way to manage these spots and enforce. Mr. Bowie suggested the loading
zones vs spaces for curbside delivery and spend money on publicity for the downtown
businesses. Mr. Cunningham suggested getting the word out that it's safe to come downtown
and pick up food and the City is working with restaurants by providing these spaces. Mrs.
Clark made a motion for 2 spaces on Strawberry Alley, and 2 spaces on each end of Franklin
that will be bagged and marked specific for curbside delivery parking only. Mr. Senseney
seconded the motion-all members voted in favor.
Mrs. Clark made a comment about advertising-if we use other type sources for advertising
for businesses-this wouldn't be an expense for the Parking Commission. Mr. Bowie said
that these businesses just don't have the money to spend on things like this. Mr.
Cunningham stated that their biggest advertising is social media. Mr. Bowie asked if we are
just focused on this block of businesses (for instance Mediterranean Grille or Plumb LineF
Mrs. Matta stated that we don't enforce parking down that far. Mr. Bowie asked if we
would have additional signage-Mrs. Hampton responded that we will have signs (sandwich
boards). Businesses would help keep signs out.
VI. OLD BUSINESS
VII. MISCELLANEOUSDISCUSSION
Mrs. Hampton provided an update on the handicap parking spaces in the Cumberland Lot.
There are two currently under construction-one new space and correcting the grade to an
existing one.
VIII. VOIDING REOUESTS
No action taken on:
170305986;170306415;170306112;170306111;170108894;170108666;170108599;
170306269; 170108663
Voided:
170306301 ; I 70306170; I 70305801
lX. ADJOURNMENT-The meeting was adjourned at 3:40 pm.
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