Parking Commission
Regular MeetingClarksville, TN · October 19, 2021
Minutes
PARKING COMMISSION MINUTES
DATE: October 19, 2021
MEETING LOCATION: CITY COUNCIL CHAMBERS
106 PUBLIC SQUARE
CLARKSVILLE, TN 37040
I. CALL TO ORDER/QUORUM CHECK
The meeting was called to order by Travis Holleman at 3:00 pm. Members present
were Andrea Hererra, David Shelton, and Andy Kean.
II. ADOPTION OF MINUTES:
September 21, 2021
Mrs. Hererra made a motion to adopt. Mr. Shelton seconded and all members voted
in favor.
III. GUEST(S)
The commission received word in advance that Mr. Kangas would not be present as
anticipated.
IV. DEPARTMENT REPORTS
Financial Report: The financial report was provided by Laurie Matta. Mrs. Matta
began with the year-to-date comparison report. The first three months of the fiscal
year are almost identical to this time last year. Expenditures are significantly lower,
we have a $28,000 reduction compared to last year, largely due to salaries and wages
being lower. Year-to-date we have a profit of $15,090. Looking at the comparison of
September to September, our revenues are down a little compared to last year due to
the Cumberland Garage being closed. All in all, it’s not bad, we’re $4000 less than the
same month last year. We show the month’s profit at $13,700 compared to last year’s
$8,100. If we take out depreciation we’re at a profit of $6,376.
Meter Report: Caleb Copeland (Premier Parking) stated there were 168 meters in the
field and 125 are spares or inoperable, however, 12 of the 125 will come back to us
after having been repaired. Mr. Holleman asked how long the repairs would take. Mr.
Copeland stated that we had been told about a month and he would follow up to see if
we are on track. Mrs. Hererra inquired about meters on Public Square, Mr. Copeland
said that they had been taken out to service other meters until we get ParkMobile.
V. NEW BUSINESS
1. Hang Tag Policy - Enforcement
Michael Palmore (Premier Parking) explained that we are following up on code
which states that any monthly parker who has an open parking violation (parking
ticket) cannot renew their parking permit. This has not been enforced and is being
brought up to make the commission aware that they will begin enforcing the existing
code. Mrs. Hererra asked why it hasn’t been enforced and Mr. Palmore said he
didn’t know but would be making sure the clerks are aware of the code so they can
check for outstanding violations before renewing. Mr. Kean asked if a person with
an outstanding violation pays on the spot, would they be allowed to proceed with
their renewal, and Mr. Palmore affirmed they would.
VI. OLD BUSINESS
1. Monthly Parking Rates and Discounts
Mr. Palmore said that currently there are 5 discounts available to monthly parkers:
10% for a yearly tag
10% for 6 or more spaces
20% for 20 or more spaces
25% for government or quasi-government entity
30% for county payroll deduction at Cumberland Garage
Mr. Palmore is proposing that we eliminate or reduce some of the discounts. John
Hilborn noted that the monthly parkers already receive a discount over the daily
rate and these rates reflect a double discount. Mr. Holleman noted that parking
spaces are in great demand and we don’t need to encourage people to buy more
when there aren’t enough spaces to go around as it is. Mr. Palmore recommends
that anyone who wants more than 20 spaces needs to have a negotiated contract.
Mrs. Hererra was concerned about the impact of doing away with the 20% discount
for 20+ spaces and Mrs. Matta said we’re not taking the discount away, we’re saying
we’re going to do it differently (each contract will be negotiated by the Parking
Commission).
Mr. Kean asked about how the existing discount structure was formed. Mrs. Matta
said that years ago there were handshake agreements with the Sheriff’s office and
the County. Later, TRC (Two Rivers Co.) came into the picture, and the Parking
Authority moved to formalize these discounts. At the time, Mrs. Matta suggested
that all government entities should be treated equally and all commercial entities
should be treated the same. There was pushback and calls for free parking for
government bodies but we can’t give away free services so that’s how the current
discounts were established (approximately 4 years ago).
Mr. Holleman entertained a motion for the following discounts. Mr. Kean seconded
the motion, all were in favor.
New Discount Structure
10 or more spaces - Negotiated Contract
25% for government or quasi-government entity
30% for county payroll deduction at Cumberland Garage
Mr. Kean asked who is paying for the upkeep and current restoration of the
Cumberland Garage. Mrs. Matta says the city is fronting the money for the repairs
but the Parking Fund will have to repay it.
Mr. Palmore feels the standard monthly rates are low and he intends to do an
analysis to be presented to the Commission in the future. Mr. Holleman noted that
rising inflation will likely necessitate a rate increase. Mr. Copeland contrasted the
cost of daily parking (about $12.50 for 8 hours) with the monthly parking rates in
the garage and lots ($25-$40 per month). Mr. Palmore said we need to take steps to
close the gap between the actual costs vs. what we are charging. Mrs. Hererra feels
people would be willing to pay more if more spaces were available. Mrs. Matta
noted that it is a highly politicized issue and many feel the government should
provide parking for free.
2. New Parking Contract
Mr. Holleman made a motion to hold a special session to discuss the new contract if
the Cumberland Garage is scheduled to open before the next meeting. Mrs. Hererra
seconded and the motion passed.
3. State of the Cumberland Garage
Mr. Hilborn said it is still under peer review and if they agree with the original
findings, there’s some preservation work that needs to be done. He hopes we’ll know
in the next week or two so that we can move forward with the preservation work.
4. ParkMobile
Mr. Hilborn said we are very close to being able to sign the contract but are waiting
to hear back from Premier Parking to ensure there is no perceived breach on our
end for proceeding with a contract with ParkMobile. Mr. Palmore said the intention
is to have ParkMobile in the Cumberland Garage, along with the new and existing
kiosks, then ParkMobile in the downtown core, and we will have First and Second
metered all the way.
VII. MISCELLANEOUS DISCUSSION
Mrs. Matta referred to a recent department structure change where Parking has
moved under the new Building and Facilities Maintenance Department. She said we
are in the process of hiring a Department Head. An offer has not been made but the
candidates do not have a lot of experience in Parking. So the City has extended an
offer to Michael Palmore to join the City staff as an employee and he has accepted
effective November 8. He will be in the Building and Facilities Maintenance
Department but dedicated to Parking.
VIII. VOIDING REQUESTS
No Action Taken: 170212124, 170211962, 170211110, 170211122, 170211115,
170211062, 170113280, 170212039, 170114181, 170211785
Voided: 170212190
IX. ADJOURNMENT—The meeting was adjourned at 3:52 pm.
Agenda
PARKING COMMISSION AGENDA
DATE: October 19,2021
MEETING LOCATION: CITY HALL MAYOR'S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
TIME: 3:00 P.M.
I. CALL TO ORDER
II. ANNOUNCE MEMBERS IN ATTENDANCE (VERIFY QUORUM)
a Ryan Bowie
a Andrea Herrera
a Councilman Travis Holleman
a Andy Kean
a David Shelton
III. ADOPTION OF MINUTES: September 21,2021
I\" GUEST(S):
l. Public Comments (limit 5 minutes each)
2. John Kangas
. Mr Holleman's belief that the first hour of free parking is the reason
for the loss in revenue
. Mr Holleman's response of liability in booting and towing
. Commission dismissing tickets and the reasoning for this
. Collection of outstanding tickets and Mr Holleman's response "'We
record revenue when collected on parking fines as probable
collection is unlikely."
. Equipment: Kiosk equipment and meters not being functional
v. DEPARTMENT REPORTS
l. Financial Report
2. Meter Report
vI. NEW BUSINESS
l. Hang Tag Policy - Enforcement
VII. OLD BUSINESS
l. Monthly Parking Rates and Discounts
2. New Parking Contract
3. State of the Cumberland Garage
4. ParkMobile
VIII. MISCELLANEOUSDISCUSSION
rx. voIDrNG REQUESTS
X. ADJOURNMENT
PARKING COMMISSION MINUTES
DATE: September 21,2021
MEETING LOCATION: CITY HALL MAYOR,S CONFERENCE ROOM
ONE PUBLIC SQUARE
CLARKSVILLE, TN 37040
I. CALL TO ORDER/OUORUM CHECK
The meeting was called to order by Travis Holleman at 3:10 pm. Members present were
David Shelton and Andy Kean.
II. ADOPTION OF MINUTES:
Atrg17,2021
Mr. Kean made a motion to approve-Mr. Shelton seconded--all members voted in favor.
rrr. GUEST(S)
Clarksville Security Supervisor William WelQ asked to address issues related to void
requests at Billy Dunlop Park and Robert Clark Park. He said it had come to his attention
that the Parking Commission was voiding citations at these parks due to insufficient signage.
Mr. Welty distributed a map showing the locations of No Parking signs. He said there is often
overcrowding in the parks which leads people to people parking outside of designated
parking areas. This poses a safetv concern as these vehicles often block access to emergency
services as well as causing damage to turf. Violators were being ticketed in an attempt to
correct this behavior. Capt. Welty requests that the Commission reconsider its stance on
voiding citations. Mr. Holleman moved to discuss during Miscellaneous Discussion. Mr.
Shelton seconded.
Allen Misra was present to contest a ticket. Mr. Misra was frustrated that he was ticketed
while other cars around him were not ticketed. He requested his tickets be voided and feels
there should be equal enforcement. It was determined that the cars that were not ticketed
were in spaces that are not enforced by the city. Mr. Holleman moved no action. Mr. Kean
seconded the motion.
IV. VOIDING REOUESTS
No Action Taken: 170113665, 170211441, ,170211344,170113955, 170113875,170113747,
1 70 1 I 3789,, 503441, 501267, 501266, t7 0tt 4025 t7 0211643
Fine reduction: 170113998, 170113865
Michael Palmore (Premier Parking) will look at the Transit Lot signage mentioned in void
request 170113875.
V. MISCELLANEOUS DISCUSSION
Mr. Welty reiterated that there is sufficient signage at Billy Dunlop Park and Rober Clark
Park and requested that citations be upheld in an effort to curb parking violations. Mr. Kean
stated that the maps showing the location of No Parking signs were very helpful and
informative. The Commission will continue to review citations on a case-by-case basis.
John Hilhorn made mention of a request to block off 10 spaces in front of the Leaf Chronicle
building for construction purposes. Andy Kean suggested that the discussion be tabled as he
has a conflict of interest. Additionally, it was not on the agenda and therefore no action could
be taken.
VI. DEPARTMENT REPORTS
Financial Report: The financial report was provided by Laurie Matta. Mrs. Matta began
with the year-to-date comparison report for the first two months of the fiscal year. Our
revenues are up almost $4000 compared to the same time last year. The salaries and wages
are down a little, depreciation expense is standard. We have a profit of about $8000 for the
month. The Parking Fund balance (S424,000) is still an estimate. The next report is a 4 year
comparison for the month of August. We're down compared to last year due to the parking
garage being closed. Salaries and wages are down compared to last year, we continue to have
staffing changes. For August of 2021 we have a $6000 loss compared to a $20,000 loss last
year.
Mrs. Matta distributed copies of training manuals for serving on the board and Rules and
Regulations for the Parking Commission to the new members.
Meter Report: Caleb Copeland (Premier Parking) stated there were 190 meters in the field
and 103 are in inventory (broken). We have packing slips to send 12 back to get repaired.
The remaining kiosk is on life support and needs repair about twice a week. Mr. Shelton
inquired about the absence of meters on Public Square and Mr. Copeland stated that those
spaces are generally used by city employees and disabled veterans so the ones in Public
Square were pulled for parts to repair other meters. Michael Palmore (Premier Parking) said
they will have quotes for a new Kiosk by Friday. They are in the process of getting a new one
put in where Clark 2 is. He said we are in the process of contracting with ParkMobile,
hopefully by the end of October, so that all parking spaces, eyen ones without meters, can be
paid for through the app. The new kiosk will be available for people who don't have the app.
Mrs. Matta explained to the new members that the meters we have don't work as expected so
we don't want to invest more money into a system that is broken. Mr. Palmore said that we
will soon have at least 50 meters in the field upgraded to 4G which will save us on costs
compared to maintaining 193 meters, buying parts and batteries. Everything else will be
ParkMobile
VII. NEW BUSINESS
l. Monthly Parking Rates and Discounts - Mr. Palmore (Premier Parking) said that since we
don't have a date for the opening of the Cumberland Garage it is premature to talk about
rates.
2. ParkMobile - Mr. Copeland (Premier Parking) called attention to a map with the proposed
locations where the 50 meters will be placed. Mrs. Matta noted that ParkMobile is the same
app used by Austin Peay so everybody downtown can use the same app.
3. RedStone Law Parking Regulation Concern - Mr. Copeland (Premier Parking) said the
email from Mr. Burman expresses he thinks the city is unrightfully enforcing parking
regulations while there is a parking shortage. Mr. Burman asked that his concern be
brought before the board. It was decided earlier that his fine would be reduced by 50%o. No
further action was taken.
OLD BUSINESS
1. State of the Cumberland Garage - Mr. Hilborn said we are in the processof havingapeer
review done to verify the results of the engineer that did the proof load tests. There's also
some additional work that was recommended to be done prior to reopening and we are in
the process of having that work done. Mr. Holleman asked if there was a timeline. Mr.
Hilborn said he hoped in the next 30-60 days.
2. New Parking Contracts - This conversation will be discussed along with the Parking Rates
and Discounts at a later date.
3. Lower Biggers Lot Conversion - Mr. Copeland (Premier Parking) said there are 20 spaces
in this lot that we can't collect on because the kiosk is broken. There has been discussion of
converting it to monthly parking. It was determined to leave it "first come, first serve"
until we convert to ParkMobile. Mr. Hilborn said they hope to have the ParkMobile
contract executed in the next two weeks and it will take another 60 days to implement.
VIII. ADJOURNMENT-The meeting was adjourned at 4:52 pm.
CITY OF CLARKSVILtE
PARKING AUTHORIW REVENUE & EXPENDITURE MONTHLY COMPARISON . YTD
)uly 1.,2O2O July 1,2O21 lncrease
September 30,2020 September 30,2OZr. (Decrease)
REVENUES: :i
PARKING METER FINES. TICKETS 22,254 25,260 3,006 :
INVESTMENT EARNINGS 2Lt 15 (1ss1:
INTEREST -l
PARKING METER MONEY - DOWNTOWN 30,153 44,546 L4,3g3',
RESIDENTIAL
MAIN ST LOT 64 2,4O0 z,sge
ROXY LOT 2,LBO 3,733 1,553
TRINITY LOT
FRANKTIN STREET LOT 480 540 60
PARKING SPACES/ LOADING ZONES 10,2O7 LO,842 635
CONSTRUCTION PERMITS 490 (4so)
APPLICAflON FEE 60 (50)
GARAGES - LEASED SPACES - TRANSIT 2,798 4,537 t,733'
CUMBERLAND PIAZA LEASED SPACES 72,700 (1,982) (L4,6821
CUMBERTAND PLAZA METER MONEY 37,767 29,525 (8,24L')
MISCELLANEOUS 2L9 152 (67)
lncludes additional hang tags,
CityCourt/Pcard Rebate/other rental
TRANSFER IN FROM GENERAL FUND
119,582 119,552 (20)
EXPENSES:
SALARIES & WAGES 24,968 70,278 (14,689)
OPERATING 44,021 29,722 (14,899)
OTHER PROFESSIONAL SERVICES 36,000 36,000
BUILDING REPAIR & MAINTENANCE 3,37O 1,366 (2,004\
OTHER REPAIR & MAINENANCE 2,680 5,599 2,9L9',.
OTHER EQU IPMENT PURCHASES
INTEREST - OTHER DEBT
OTHER
TMPROVEMENTS (NON-BUTLDtNGS)
AMORTIZATION EXPENSE
111,039 82,365 (28,674],
oPERATING PROFTT/(LOSS) 8,543 37,796 28,654
AMORTIZATION EXPENSE
DEPRECIATION EXPENSE 22,L06 22,106
NET PR0FIT/(LOSS) AFTER DEPRECIATION: (13,564) 15,090 2&9s4;
PARKING FUND BATANCE 4Z4,OO0
CIW OF CIARKSVILLE
PARKING AUTHORITY REVENUE & EXPENDITURE COMPARISON
FY2019 Fv2020 F{2021 F]rzoaa
9l1na18 slLlz0te ehlzozo el1l2027
9/30/201E 09/30/201 I slso/2o2o 9l3Ol2O21
REVENUES:
PARKING METER FINES -TICKETS $ 10,644.41 $ 6,727_99 s 7,022j0 $ 8,542.98
INVESTMENT EARNINGS 471.95 524.50 $ 62.03 4.97
P,ARKING METER MONEY- DOWNTOWN 7,367_30 9,505.88 $ 1 1,195.67 '14,259.03
RESIDENTIAL PARKING . DOWNTOWN
THIRD & MAIN STREET LOT. F&M $ 63.78
ROXY LOT 618.00 1,547.50 $ 1,205.00 1,335.00
FRANKLIN STREET LOT 35.92 $ 480.00
TRINITY LOT 175.00
PARK|N6 SPACES/ LOADTNG ZONES 1,232_00 1,030.00 $ 1,182.00 1,204.50
CONSTRUCTION PERMITS 10.00 20.00
RENTAL APPLICATION FEES 60.00 30.00
GARAGES - LEASED SPACES - TR,ANSIT 627.17 $ 1,344-00 1,203.00
CUMBERLAND PLAZA LEASED sPACES 856.00 1,492.00 $ 3,183.80
CUMBERLAND PI.AZA METER MONEY 9,753.60 16,109.32 $ 13,640.95 8,872.21
MISCELLANEOUS 1,000.40 57.54 $ 88.78 39.14
TRANSFER IN FROM GENERAL FUND
32,815.83 37,080.65 s 39,468.!t 35,450.83
EXPEI,ISES:
SATARIES & WAGES '13,791.19 10,413.16 $ 8,768.64 3,989.20
OPERATING 6,408.02 8,136.25 5 9,924.82 $ 3,698.91
OTHER PROFESSIONAL SERVICES ( 12,000.00 12,000.00
BUILDING REPAIR & MAINTENANCE 432.27 438.29 $ 503.25 513.98
OTHER REPAIR & MAINTENANCE 640.00 3,348.51 $ 100.12 1,513.00
OTHER EQUIPMENT PURCHASES s
INTERESI- OTHER DEBT s
OTHER s
rM PROVEM ENTS (NON-BUtLDtN6S) (
21,27]-.48 22,336.21 s 31,296.83 2L,775.09
oPERATTNG TNCOME/(LOSS) 11,544.35 1,4,7M.44 s 8,L71.28 L3,745.74
AMORTIZATION EXPENSE
DEPRECIATION EXPENSE 7,538.15 7,368.83 s 7,368.83 7,368.83
NET PROFIT/(LOSS): S 4,006.20 re s 802.4s 5 6,376-97
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