City Council Special Meeting

MINUTES CITY OF CLEARLAKE CITY COUNCIL & REDEVELOPMENT SUCCESSOR AGENCY SPECIAL MEETING AUGUST 15, 2018 CALL TO ORDER SPECIAL CITY COUNCIL & REDEVELOPMENT SUCCESSOR AGENCY MEETING: 5:01 P.M. Roll Call. Council Present: Bruno Sabatier, Mayor Phil Harris, Vice Mayor Nick Bennett, Councilmember Russ Cremer, Councilmember Joyce Overton, Councilmember Staff: Greg Folsom, City Manager Alan Flora, Assistant City Manager Ryan Jones, City Attorney (via teleconference) Melissa Swanson, City Clerk Doug Herren, Director of Public Works Adeline Brown, Engineering Technician Alan Pyeatt, Contract City Engineer BUSINESS: 1. Consideration of Ordinance No. 210-2018, an Interim Urgency Ordinance Adopting a 45-day Moratorium on the Establishment of Tobacco Retailing Businesses, Smoke Shops, or Hookah or Vapor Lounges within the City of Clearlake City Manager Folsom gave the staff report. ACTION: It was moved by Councilmember Overton and seconded by Councilmember Cremer to read the ordinance by title only, waive further reading and adopt Ordinance No. 210-2018. The motion passed with a unanimous roll call vote. 2. Consideration of a Letter of Support for Adventist Health/St. Joseph Health Partnership City Manager Folsom gave the staff report. Maryann Taylor with Adventist Health was present to answer questions. ACTION: It was moved by Vice Mayor Harris and seconded by Councilmember Cremer to authorize a Letter of Support for the Adventist Health/St. Joseph Health Partnership signed by the Council. The motion passed with a unanimous voice vote. CCM 08-15-18 SPL Page 1 of 3 3. Consideration of Amendment of Contract for Construction Design Support Services during the Country Club/Kings Lane Pavement Rehabilitation Project Director of Public Works Herren gave the staff report. ACTION: It was moved by Councilmember Overton and seconded by Vice Mayor Harris to authorize the City Manager to amend the contract with Coastland Civil Engineers for an additional $3,240 and authorize the City Manager to approve up to 10% for additional unforeseen contract amendments. The motion passed with a unanimous roll call vote. 4. Consideration of Amendment of Contract for Construction Design Support Services during the Dam Road Extension Project Director of Public Works Herren gave the staff report. ACTION: It was moved by Councilmember Cremer and seconded by Vice Mayor Harris to authorize the City Manager to amend the contract with Coastland Civil Engineering for an additional $4,880 and authorize the City Manager to approve up to 10% for additional unforeseen contract amendments. The motion passed with a unanimous roll call vote. 5. Consideration of Award of Contract for the 2018 Re-Striping and Bike Lane Project Contract City Engineer Pyeatt gave the staff report. ACTION: It was moved by Vice Mayor Harris and seconded by Councilmember Overton to authorize the City Manager to enter into contract with Chrisp Company for the 2018 Re-Striping and Bike Lane Project in the amount of $287,567.50 and authorize the City Manager to approve up to 10% for additional unforeseen contract amendments. The motion passed with a unanimous roll call vote. 6. Consideration of Rejection of Bids for the Harbor Lane/Highlands Harbor Pavement Rehabilitation Project Director of Public Works Herren gave the staff report. ACTION: It was moved by Councilmember Cremer and seconded by Vice Mayor Harris to reject all bids for the Harbor Lane/Highlands Harbor Pavement Rehabilitation Project. The motion passed with a unanimous roll call vote. 7. Consideration of Award of Contract for Consultant Services to Develop a New City of Clearlake Local Hazard Mitigation Plan Engineering Technician Brown gave the staff report. CCM 08-15-18 SPL Page 2 of 3 ACTION: It was moved by Vice Mayor Harris and seconded by Councilmember Cremer to authorize the City Manager to execute a contract with Foster Morrison Consulting for a not-to- exceed amount of $92,000 and authorize the City Manager to approve up to 10% in future contract amendments. The motion passed with a unanimous roll call vote. ADJOURNMENT There was no further business of the Council and the meeting was adjourned at 6:23 p.m. Melissa Swanson, City Clerk CCM 08-15-18 SPL Page 3 of 3