Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, May 12, 2014 1:00 pm Council Chambers Council Worksession Council Worksession Work Session Agenda May 12, 2014 1. Call to Order 2. Presentations 2. 1 ID#13-096 Service Awards 2. 2 ID#13-147 Florida Water Environment Association Awards 3. Finance 3.1 ID#13-120 Approve City contribution to City of Clearwater Employees’ Pension Plan to subsidize buyback of prior service credit for certain hazardous duty contract employees enrolled in the Plan, for a not-to-exceed amount of $545,000, to be funded from General Fund reserves, and authorize the appropriate officials to execute same. (consent) 4. Gas System 4.1 ID#13-082 Award a contract (purchase order) to Elster American Meter in the amount of $964,725.00 for the purchase of diaphragm gas meters (Items 1, 2, 3, 4), from June 1, 2014 through May 31, 2015; to Equipment Controls Company in the amount of $118,205.00 for the purchase of rotary gas meters (Items 5, 6, 7, 8), from June 1, 2014 through May 31, 2015; to Key Controls, Inc. in the amount of $410,684.90 for the purchase of gas regulators (Items 9, 10, 11, 12, 13, 14), from June 1, 2014 through May 31, 2015, and authorize the appropriate officials to execute same. (consent) 4.2 ID#13-131 Approve the second rollover contract (purchase order) in the amount of $449,000.00 to General Utilities for the purchase of Steel Pipe and Fittings (Items 1-14, 41-43, 67-93, 96-128 and 133-160), for the period June 1, 2014 to May 31, 2015; approve the second rollover of contract (purchase order) in the amount of $417,000.00 to General Utilities for the purchase of Polyethylene Pipe and Fittings (Items 1-66 and 72-100), for the period June 1, 2014 to May 31, 2015 and authorize the appropriate officials to execute same. (consent) 5. Parks and Recreation 5.1 ID#13-074 Approve additional staff (2,180 hrs or 1.05 FTE’s) for the North Greenwood Recreation and Aquatics Complex (NGRAC) for youth programming to be funded by JWB through Coordinated Child Care. (consent) 5.2 ID#13-076 Approve First Amendment to the Cultural Facilities Grant between the City and the State of Florida, Department of State, Division of Cultural Affairs (FDCA), to clarify language in the original Agreement regarding the scope of work, deliverables, and project budget and authorize the City of Clearwater Page 2 Printed on 5/9/2014 Council Worksession Work Session Agenda May 12, 2014 appropriate officials to execute same. (consent) 5.3 ID#13-077 Approve Second Amendment to Revocable License Agreement between the City and Emerald Coast Bungee, Inc., to clarify language regarding employee background screening, and authorize the appropriate officials to execute same. (consent) 5.4 ID#13-078 Approve co-sponsorship and waiver of requested city fees and service charges for Fiscal Year 2014/15 special events, including five annual city events; and fourteen city co-sponsored events, at an estimated General Fund cost of $389,090 ($24,300 cash contributions and $364,790 in-kind contributions) and Enterprise Fund cost and fee waiver of $50,870 for the purposes of Fiscal Year 2014/15 departmental budget submittals. (consent) 5.5 ID#13-123 Approve a Maintenance Memorandum of Agreement (MOA) with the State of Florida Department of Transportation for the maintenance of the Shared Use Path on the south side of the Courtney Campbell Causeway (SR 60), authorize the appropriate officials to execute same, and provide direction regarding the timing and possible funding of the Bayshore Trail. (consent) 6. Police Department 6.1 ID#13-130 Approve an Indemnification Agreement with Westfield Countryside Mall for use of the premises located at 27001 US Highway 19 North, Clearwater, Florida permitting Police Officers to utilize mall property for Operation Shred, authorize the appropriate officials to execute same, and authorize the Chief of Police to sign future Indemnification Agreements. (consent) 6.2 ID#13-139 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $58,283 and additional 2.7 Full Time Equivalent Position (FTE). (consent) 7. Engineering 7.1 ID#13-069 Approve the new Florida Department of Transportation (FDOT) Traffic Signal Maintenance and Reimbursement Agreement, which allows the City to be financially reimbursed by FDOT for maintaining state traffic signals on the state highway system within the City limits and authorize the appropriate officials to execute same. (consent) 7.2 ID#13-072 Award a construction contract to Metro Equipment, Inc. of Miami, Florida, for the Safety Harbor Sanitary Sewer Flow Meter Replacement project (11-0035-UT) in the amount of $676,050.00 and authorize the appropriate officials to execute same. (consent) 7.3 ID#13-075 Award a Construction Contract to Gator Grading and Paving LLC of City of Clearwater Page 3 Printed on 5/9/2014 Council Worksession Work Session Agenda May 12, 2014 Palmetto, Florida for the 2014 Street Resurfacing Project (14-0025-EN) in the amount of $3,329,125.36, which is the lowest responsible bid received in accordance with the plans and specification, and authorize the appropriate officials to execute same. (consent) 7.4 ID#13-105 Approve the obligations imposed on the City by the conveyance of a Distribution Easement from a private property owner to Duke Energy for the installation of electrical facilities to provide service to a production well on common area of Mission Hills Condominium Complex; and authorize the appropriate officials to execute same. (consent) 8. Fire Department 8.1 ID#13-143 Approve the Second Amendment to the Contract for Purchase of Real Property by the City of Clearwater for property located at 1140 Brownell Street; and authorize the appropriate officials to execute same. (consent) 9. Planning 9.1 ANX2014-0 Approve the annexation, initial Future Land Use Map designation of 3007 Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1278 Palm Street and 2017 North Betty Lane; and pass Ordinances 8564-14, 8565-14 and 8566-14 on first reading. (ANX2014-03007) 9.2 ID#13-106 Provide direction on the proposed Development Agreement between Mainstream Partners VIII, LTD (the property owner) and the City of Clearwater, providing for the allocation of 100 units from the Hotel Density Reserve under Beach by Design and confirm a second public hearing in City Council Chambers before City Council on June 5, 2014 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2013-08004) 9.3 ANX2014-0 Approve the Annexation of a portion of the road right-of-way located on 2005 Belcher Road, north of Sunset Point Road to Montclair Road, including all of the right-of-way within the intersection of North Belcher Road, Montclair Road, and Old Coachman Road, consisting of a portion of Section 06, Township 29 South, Range 16 East; and pass Ordinances 8558-14, 8559-14, and 8560-14 on first reading. (ANX2014-02005) 10. Public Utilities 10.1 ID#13-070 Approve a blanket purchase order to Harcross Chemicals, Inc., of Tampa, FL in the amount of $530,212.64, for liquid Sodium Bisulfite Solution, for a 1-year period, with two additional annual extensions, in order to meet the requirements of the Florida Department of Environmental Protection and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 4 Printed on 5/9/2014 Council Worksession Work Session Agenda May 12, 2014 11. Solid Waste 11.1 ID#13-125 Approve a Contract (Blanket Purchase Order) to The Parts House of Tampa, FL in the amount of $160,000 for the purchase of replacement vehicle parts used by all city departments during the contract period June 1, 201 through May 31, 2015, in accordance with Sec. 2.564(1)(d), Code of Ordinances, City of Tampa Contract 10-P-04593 and authorize the appropriate officials to execute same. (consent) 11.2 ID#13-126 Approve a Contract (Blanket Purchase Order) to Fleet Products of Tampa, FL in the amount of $220,000 for the purchase of replacement vehicle parts used by all city departments during the contract period June 1, 2014 through May 31, 2015, in accordance with Sec. 2.564(1) (d), Code of Ordinances, City of Tampa Contract 10-P-04593, bids 41081810 and 41020612, and authorize the appropriate officials to execute same. (consent) 12. Official Records and Legislative Services 12.1 ID#13-029 Appoint Nicole St. Clair as the Public Housing Resident member to the Clearwater Housing Authority for an unexpired term through September 30, 2017. (consent) 12.2 14-18 Approve changes to City Council Rules and adopt Resolution 14-18. 12.3 ID#13-134 Appoint three members to the Parks and Recreation Board with terms to expire May 31, 2018. 13. Legal 13.1 14-16 Approve correction of Resolution 14-08 by amending Exhibit A to that Resolution to correct scrivener’s error, adopt Resolution 14-16, and authorize the appropriate officials to execute same. (HDA2014-02001) 13.2 ID#13-108 Approve a budget amendment to the City Attorney’s Professional Services budget in the amount of $100,000.00. (consent) 14. City Manager Verbal Reports 14.1 ID#13-157 Discuss moving the June 5, 2014 council meeting to Wednesday, June 4 due to Clearwater High School’s graduation on June 5. 15. Council Discussion Item 15.1 ID#13-160 Downtown Character Districts - Councilmember Jonson 15.2 ID#13-161 Backyard Chickens - Councilmember Jonson City of Clearwater Page 5 Printed on 5/9/2014 Council Worksession Work Session Agenda May 12, 2014 16. Closing Comments by Mayor 17. Adjourn 18. Presentation(s) for Council Meeting ID#13-110 AHEPA Day Proclamation ID#13-111 EMS Week Proclamation 2014 ID#13-113 Public Works Week Proclamation, May 18-24, 2014 - Public Utilities Director Tracy Mercer, Engineering Director Mike Quillen, Solid Waste/General Services Director Earl Gloster ID#13-114 World Diversity Day Proclamation, May 21, 2014 - Jennifer Obermaier and Bennett Elbo, Clearwater Diversity Council Co-Chairs ID#13-115 Poppy Days Proclamation - Gi Gi Janesik ID#13-116 Safe Boating Week Proclamation - Petty Officer Craig Sappo, U.S. Coast Guard; Flotilla Commander Manny Sosa, U.S. Coast Guard Auxiliary; Lt. Commander Edward O’ Brien, Clearwater Sail & Power Squadron; Marine and Aviation Director Bill Morris ID#13-118 Youth Sportsmanship Awards ID#13-146 TBARTA Presentation - Bob Clifford ID#13-148 AHEPA Day Proclamation ID#13-149 EMS Week Proclamation ID#13-150 Public Works Week Proclamation, May 18 - 24, 2014 - Public Utilities Director Tracy Mercer ID#13-151 World Diversity Day Proclamation, May 21, 2014 ID#13-152 Poppy Days Proclamation - Gi Gi Janesik ID#13-153 Safe Boating Week Proclamation ID#13-154 TBARTA Presentation - Bob Clifford ID#13-156 Youth Sportsmanship Awards City of Clearwater Page 6 Printed on 5/9/2014