City Council

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, May 15, 2014 6:00 PM Council Chambers City Council City Council Meeting Minutes May 15, 2014 Present: 5 - Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson and Councilmember Jay E. Polglaze Also Present: William B. Horne II - City Manager, Jill S. Silverboard - Assistant City Manager, Rod Irwin - Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, Nicole Sprague - Official Records and Legislative Services Coordinator To provide continuity in research, items are listed in agenda order although not necessarily discussed in that order. UNAPPROVED 1. Call to Order - Mayor George Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation - Fr. Bob Swick from Ukranian Orthodox Church 3. Pledge of Allegiance - Councilmember Jay Polglaze 4. Presentations - Given. 4.1 AHEPA Day Proclamation, May 18, 2014 - Gus Pantelides, AHEPA President 4.2 Poppy Days Proclamation, May 24-25, 2014 - Gi Gi Janesik 4.3 Safe Boating Week Proclamation, May 18-24, 2014 - Petty Officer Craig Sappo, U.S. Coast Guard; Flotilla Commander Manny Sosa, U.S. Coast Guard Auxiliary; Lt. Commander Edward O’ Brien, Clearwater Sail & Power Squadron; Marine and Aviation Director Bill Morris 4.4 EMS Week Proclamation 2014, May 18-24, 2014 - Assistant Fire Chief Joseph Connors 4.5 Youth Sportsmanship Awards 4.6 Public Works Week Proclamation, May 18-24, 2014 - Public Utilities Director Tracy Mercer, Engineering Director Mike Quillen, Solid Waste/General Services Director Earl Gloster City of Clearwater Page 1 City Council Meeting Minutes May 15, 2014 4.7 World Diversity Day Proclamation, May 21, 2014 - Jennifer Obermaier and Bennett Elbo, Clearwater Diversity Council Co-Chairs 4.8 TBARTA Presentation - Bob Clifford Mr. Clifford provided a PowerPoint presentation regarding recent accomplishments and future plans for the Tampa Bay region. 5. Approval of Minutes 5.1 Approve the minutes of the May 1, 2014 City Council Meeting and the April 21, 2014 Special City Council Meeting as submitted in written summation by the City Clerk. Councilmember Jonson moved to approve the minutes of the May 1, 2014 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. It was stated the City Clerk corrected a few scrivener's errors found in the minutes for the April 21, 2014 Special City Council Meeting; copies were provided to Council prior to the meeting. Councilmember Jonson moved to approve the minutes of the April 21, 2014 Special City Council Meeting as amended by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Corina Morrison and Wade Clark invited Council to the Martin Luther King, Jr. Neighborhood Center fundraiser on May 24, 2014 and the neighborhood meeting on Tuesday, May 20 at 7:00 p.m. Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings City of Clearwater Page 2 City Council Meeting Minutes May 15, 2014 7.1 Provide direction on the proposed Development Agreement between Mainstream Partners VIII, LTD (the property owner) and the City of Clearwater, providing for the allocation of 100 units from the Hotel Density Reserve under Beach by Design and confirm a second public hearing in City Council Chambers before City Council on June 5, 2014 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2013-08004) Planner Mark Parry said staff has not received any new information from the Applicant since the work session. It was stated that Council moved the June 5 council meeting to Wednesday, June 4 at Monday's work session. Applicant Representative Ed Hooper said the Applicant came before Council on November 7, 2013 with another team and design. The project before Council tonight is a new design under a new team and is consistent with Beach by Design. The only issue still outstanding is the amplified music restrictions. The Applicant is requesting that amplified music be allowed Sunday through Thursday to midnight and Friday and Saturday to 1:00 a.m.. The project is not near any residential property. Mr. Hooper said the Applicant will add language regarding the desired amplified music restrictions prior to the second public hearing. The project consists of 180 hotel units with no full kitchens and compliments the Beach by Design Character District. Applicant Representative Brian Aungst, Jr. said the vague language used in Section 6.1.6 and Exhibit C has been addressed, which clarifies that all 180 units will be available to the public for overnight accommodations through one lobby reservation system. Support was expressed to restrict the hours for amplified noise Sunday through Thursday to midnight and Friday and Saturday to 1:00 a.m. as the project is not in the immediate area of residential property. It was stated that previously approved projects are near residential property and reason why the restrictions are different. In response to a question, Mr. Hooper said the project before Council tonight no longer has an entrance off Gulfview Boulevard. There will be a long gradual ramp off of Coronado Drive that will avoid vehicle stacking during check-in/out times. City of Clearwater Page 3 City Council Meeting Minutes May 15, 2014 7.2 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1278 Palm Street and 2017 North Betty Lane; and pass Ordinances 8564-14, 8565-14 and 8566-14 on first reading. (ANX2014-03007) Councilmember Hoyt Hamilton moved to approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1278 Palm Street and 2017 North Betty Lane. The motion was duly seconded and carried unanimoulsy. Ordinance 8564-14 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8564-14 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze Ordinance 8565-14 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 8565-14 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze Ordinance 8566-14 was presented and read by title only. Vice Mayor Hock-DiPolito moved to pass Ordinance 8566-14 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze 7.3 Approve the Annexation of a portion of the road right-of-way located on Belcher Road, north of Sunset Point Road to Montclair Road, including all of the right-of-way within the intersection of North Belcher Road, Montclair Road, and Old Coachman Road, consisting of a portion of Section 06, Township 29 South, Range 16 East; and pass Ordinances 8558-14, 8559-14, and 8560-14 on first reading. (ANX2014-02005) Councilmember Polglaze moved to approve the Annexation of a portion of the road right-of-way located on Belcher Road, north of Sunset Point Road to Montclair Road, including all of the right-of-way within the intersection of North Belcher Road, Montclair Road, and Old Coachman Road, consisting of a portion of Section 06, Township 29 South, Range 16 East. The motion was duly seconded and carried unanimously. City of Clearwater Page 4 City Council Meeting Minutes May 15, 2014 Ordinance 8558-14 was presetned and read by title only. Councilmember Hamilton moved to pass Ordinance 8558-14 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze Ordinance 8559-14 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 8559-14 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze Ordinance 8560-14 was presented and read by title only. Vice Mayor Hock-DiPolito moved to pass Ordinance 8560-14 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze City Manager Reports 8. Consent Agenda - Approved as submitted. 8.1 Approve the new Florida Department of Transportation (FDOT) Traffic Signal Maintenance and Reimbursement Agreement, which allows the City to be financially reimbursed by FDOT for maintaining state traffic signals on the state highway system within the City limits and authorize the appropriate officials to execute same . (consent) 8.2 Approve a blanket purchase order to Harcross Chemicals, Inc., of Tampa, FL in the amount of $530,212.64, for liquid Sodium Bisulfite Solution, for a 1-year period, with two additional annual extensions, in order to meet the requirements of the Florida Department of Environmental Protection and authorize the appropriate officials to execute same. (consent) 8.3 Award a construction contract to Metro Equipment, Inc. of Miami, Florida, for the Safety Harbor Sanitary Sewer Flow Meter Replacement project (11-0035-UT) in the amount of $676,050.00 and authorize the appropriate officials to execute same. (consent) 8.4 Approve additional staff (2,180 hrs or 1.05 FTE’s) for the North Greenwood Recreation and Aquatics Complex (NGRAC) for youth programming to be funded by JWB through Coordinated Child Care. (consent) City of Clearwater Page 5 City Council Meeting Minutes May 15, 2014 8.5 Award a Construction Contract to Gator Grading and Paving LLC of Palmetto, Florida for the 2014 Street Resurfacing Project (14-0025-EN) in the amount of $3,329,125.36, which is the lowest responsible bid received in accordance with the plans and specification, and authorize the appropriate officials to execute same. (consent) 8.6 Approve First Amendment to the Cultural Facilities Grant between the City and the State of Florida, Department of State, Division of Cultural Affairs (FDCA), to clarify language in the original Agreement regarding the scope of work , deliverables, and project budget and authorize the appropriate officials to execute same . (consent) 8.7 Approve Second Amendment to Revocable License Agreement between the City and Emerald Coast Bungee, Inc., to clarify language regarding employee background screening, and authorize the appropriate officials to execute same. (consent) 8.8 Approve co-sponsorship and waiver of requested city fees and service charges for Fiscal Year 2014/15 special events, including five annual city events; and fourteen city co-sponsored events, at an estimated General Fund cost of $389,090 ($24,300 cash contributions and $364,790 in-kind contributions) and Enterprise Fund cost and fee waiver of $90,840 for the purposes of Fiscal Year 2014/15 departmental budget submittals. (consent) 8.9 Award a contract (purchase order) to Elster American Meter in the amount of $964,725.00 for the purchase of diaphragm gas meters (Items 1, 2, 3, 4), from June 1, 2014 through May 31, 2015; to Equipment Controls Company in the amount of $118,205.00 for the purchase of rotary gas meters (Items 5, 6, 7, 8), from June 1, 2014 through May 31, 2015; to Key Controls, Inc. in the amount of $410,684.90 for the purchase of gas regulators (Items 9, 10, 11, 12, 13, 14), from June 1, 2014 through May 31, 2015, and authorize the appropriate officials to execute same. (consent) 8.10 Approve the obligations imposed on the City by the conveyance of a Distribution Easement from a private property owner to Duke Energy for the installation of electrical facilities to provide service to a production well on common area of Mission Hills Condominium Complex; and authorize the appropriate officials to execute same. (consent) 8.11 Approve a budget amendment to the City Attorney’s Professional Services budget in the amount of $100,000.00. (consent) 8.12 Approve City contribution to City of Clearwater Employees’ Pension Plan to subsidize buyback of prior service credit for certain hazardous duty contract employees enrolled in the Plan, for a not-to-exceed amount of $545,000, to be funded from General Fund reserves, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 6 City Council Meeting Minutes May 15, 2014 8.13 Approve a Maintenance Memorandum of Agreement (MOA) with the State of Florida Department of Transportation for the maintenance of the Shared Use Path on the south side of the Courtney Campbell Causeway (SR 60), authorize the appropriate officials to execute same, and provide direction regarding the timing and possible funding of the Bayshore Trail. (consent) 8.14 Approve a Contract (Blanket Purchase Order) to The Parts House of Tampa, FL in the amount of $160,000 for the purchase of replacement vehicle parts used by all city departments during the contract period June 1, 201 through May 31, 2015, in accordance with Sec. 2.564(1)(d), Code of Ordinances, City of Tampa Contract 10-P-04593 and authorize the appropriate officials to execute same. (consent) 8.15 Approve a Contract (Blanket Purchase Order) to Fleet Products of Tampa, FL in the amount of $220,000 for the purchase of replacement vehicle parts used by all city departments during the contract period June 1, 2014 through May 31, 2015, in accordance with Sec. 2.564(1)(d), Code of Ordinances, City of Tampa Contract 10-P-04593, bids 41081810 and 41020612, and authorize the appropriate officials to execute same. (consent) 8.16 Approve an Indemnification Agreement with Westfield Countryside Mall for use of the premises located at 27001 US Highway 19 North, Clearwater, Florida permitting Police Officers to utilize mall property for Operation Shred, authorize the appropriate officials to execute same, and authorize the Chief of Police to sign future Indemnification Agreements. (consent) 8.17 Approve the second rollover contract (purchase order) in the amount of $449,000.00 to General Utilities for the purchase of Steel Pipe and Fittings (Items 1-14, 41-43, 67-93, 96-128 and 133-160), for the period June 1, 2014 to May 31, 2015; approve the second rollover of contract (purchase order) in the amount of $417,000.00 to General Utilities for the purchase of Polyethylene Pipe and Fittings (Items 1-66 and 72-100), for the period June 1, 2014 to May 31, 2015 and authorize the appropriate officials to execute same. (consent) 8.18 Appoint Emilio Gonzales, Nola Johnson, and Carmen Santiago to the Parks and Recreation Board with terms to expire May 31, 2018. (consent) 8.19 Approve submission of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant application in the amount of $58,283 and additional 2.7 Full Time Equivalent Position (FTE). (consent) 8.20 Approve the Second Amendment to the Contract for Purchase of Real Property by the City of Clearwater for property located at 1140 Brownell Street; and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 7 City Council Meeting Minutes May 15, 2014 Approval of the Consent Agenda Vice Mayor Hock-DiPolito moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9. Other Items on City Manager Reports 9.1 Approve correction of Resolution 14-08 by amending Exhibit A to that Resolution to correct scrivener’s error, adopt Resolution 14-16, and authorize the appropriate officials to execute same. (HDA2014-02001) Councilmember Hoyt Hamilton moved to approve correction of Resolution 14-08 by amending Exhibit A to that Resolution to correct scrivener’s error and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Resolution 14-16 was presented and read by title only. Councilmember Polglaze moved to adopt Resolution 14-16. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson and Councilmember Polglaze 9.2 Appoint Nicole St. Clair as the Public Housing Resident member to the Clearwater Housing Authority for an unexpired term through September 30, 2017. (consent) The City Clerk said the Clearwater Housing Authority (CHA) does not have any prospective appointees within city limits who are willing to serve as the Public Housing Resident member. Florida Statutes allows CHA to appoint an individual who resides within CHA's jurisdiction, which encompasses a 3-mile radius outside of Clearwater city limits. Councilmember Jonson moved to appoint Nicole St. Clair as the Public Housing Resident member to the Clearwater Housing Authority for an unexpired term through September 30, 2017. The motion was duly seconded and carried unanimously. City of Clearwater Page 8 City Council Meeting Minutes May 15, 2014 9.3 Approve changes to City Council Rules and adopt Resolution 14-18. Councilmember Bill Jonson suggested adding the following at the end of Section 1: The order of business for a work session meeting shall ordinarily be: a. Presentations b. Department Review of upcoming Council Agenda Items c. City Manager Verbal Reports d. City Attorney Verbal Reports e. Council Discussion Items (agendaed via City Manager) f. New business items (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, paragraph 2). Councilmember Jonson suggested to amend the resolution title to reflect that Rule 8 was being amended to add the order of business for a work session meeting. Vice Mayor Doreen Hock-DiPolito moved to approve changes to City Council Rules. The motion was duly seconded and carried unanimously. Resolution 14-18 was presented and read by title only. Councilmember Bill Jonson moved to amend Resolution 14-18, by inserting the following information at the end of Section 1 and before Section 2: The order of business for a work session meeting shall ordinarily be: a. Presentations b. Department Review of upcoming Council Agenda Items c. City Manager Verbal Reports City of Clearwater Page 9 City Council Meeting Minutes May 15, 2014 d. City Attorney Verbal Reports e. Council Discussion Items (agendaed via City Manager) f. New business items (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, paragraph 2). The motion was duly seconded and carried unanimously. Councilmember Polglaze moved to adopt Resolution 14-18, as amended. The motion was duly seconded and upon roll call, the vote was: Ayes: Mayor Cretekos, Vice Mayor Hock-DiPolito, Councilmember Hamilton, Councilmember Jonson, Councilmember Polgalze This Resolution was adopted. 10. City Manager Verbal Reports None. 11. City Attorney Reports None. 12. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events and reminded all that the June 5 council meeting was moved to Wednesday, June 4. 13. Adjourn The meeting adjourned at 7:32 p.m. City of Clearwater Page 10