Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Monday, September 28, 2015 1:00 PM Council Chambers Council Work Session Council Work Session Work Session Agenda September 28, 2015 1. Call to Order 2. Presentations 2.1 ID#15-1588 Service Awards - September 3. Office of Management and Budget 3.1 ID#15-1719 Approve the Second Amendment to the Interlocal Agreement with Pinellas County to extend the Local Option Fuel Tax Distribution through December 31, 2027 and authorize the appropriate officials to execute same. (consent) 4. Economic Development and Housing 4.1 ID#15-1713 Approve a five-year Management Agreement between the City and the Clearwater Regional Chamber of Commerce (CRCC) for the CRCC to provide visitor information services at the Clearwater Beach Visitor Information Center (VIC) for the period of October 1, 2015 through September 30, 2020 at a cost not to exceed $50,000 per year, and authorize the appropriate officials to execute same. (consent) 4.2 ID#15-1714 Approve a one-year Grant Funding Agreement, in the amount of $179,778 between Jolley Trolley Transportation of Clearwater, Inc. and the City of Clearwater for the operation of transportation and trolley service on Clearwater Beach, Island Estates and Sand Key (Beach Route) and the Coastal Route, and authorize the appropriate officials to execute same. (consent) 5. Finance 5.1 ID#15-1690 Approve an extension to the existing banking services agreement with Bank of America, N.A., with revised pricing per Exhibit I, for a not-to-exceed amount of $140,000 for a one-year period, October 1, 2015 to September 30, 2016, and authorize the appropriate officials to execute same. (consent) 6. Gas System 6.1 ID#15-1661 Approve a Facility Encroachment Agreement with CSX Transportation, Inc. for the installation of an underground natural gas main in the CSX right-of-way and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 2 Printed on 9/28/2015 Council Work Session Work Session Agenda September 28, 2015 6.2 ID#15-1665 Award contracts (blanket purchase orders) per Invitation to Bid Number 53-15, in the total annual amount of $2,000,000 for the purchase of diaphragm gas meters, regulators, rotary gas meters, and gas regulators, as required by Clearwater Gas System, for a one-year term, October 1, 2015 through September 30, 2016, and two one-year extension periods, and authorize the appropriate officials to execute same. (consent) 7. Parks and Recreation 7.1 ID#15-1700 Approve contract (blanket purchase order) for tree removal services to O'Neil's LLC, dba O'Neil's Tree Service, in the annual amount of $125,000 (Invitation to Bid 50-15), and two, one-year renewal terms at the City's option and authorize the appropriate officials to execute same. (consent) 7.2 ID#15-1701 Approve a proposal by Construction Manager at Risk Certus Builders of Tampa, Florida, in the amount of $598,210.00 for the renovation and construction of a press box/restroom building at Eddie C. Moore Fields 8 and 9, located adjacent to and west of Eisenhower Elementary School, and authorize the appropriate officials to execute same. (consent) 7.3 ID#15-1702 Approve a one-year Agreement with Juvenile Welfare Board and the City of Clearwater for funding of youth programs, including an increase in 0.6 Full Time Equivalent (FTE) to conduct the program, approve a first quarter budget amendment of $345,924 into 181-99872, and authorize the appropriate officials to execute same. (consent) 7.4 ID#15-1703 Review and approve the proposed sculpture collection for Sculpture360: Season VII - Art in the Cleveland Street District. (consent) 8. Police Department 8.1 ID#15-1738 Approve a $135,000 increase in the Pinellas County Sheriff’s Office Agreement for Fiscal Year 2014/2015, from $406,175.40 to $541,175.40, due to excess services rendered above the proposed amount presented to Council on September 18, 2014. (consent) 9. Engineering 9.1 ID#15-1568 Award a contract (blanket purchase order) to Pinellas County Solid Waste in the amount of $250,000 for the disposal of solid waste at the Pinellas County waste to energy plant/landfill from October 1, 2015 through September 30, 2016, as provided in the City’s Code of Ordinances, Section 2.564 (1)(d), Services provided by Other Governmental Entities, and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 9/28/2015 Council Work Session Work Session Agenda September 28, 2015 9.2 ID#15-1705 Award a construction contract to Adkins Contracting, Inc., of Ruskin, FL, for the 2015 Underdrain Project (15-0022-EN) in the amount of $1,195,854.00 based on unit prices for the initial one-year term with an option for one two-year term extension; and authorize the appropriate officials to execute same. (consent) 9.3 ID#15-1707 Award a construction contract to Steve’s Excavating and Paving Inc. of Clearwater, Florida, in the amount of $393,114.04, for Berkley Place Drainage Improvements Project (14-0037-EN) which is the lowest responsible bid received in accordance with the plans and specifications, and authorize the appropriate officials to execute same. (consent) 9.4 ID#15-1708 Award a construction contract to Kenny Construction Company, of Northbrook, IL, for the 2015 Stormwater Pipe Lining Project (15-0023-EN) in the amount of $1,614,305.00 based on unit prices for the initial one-year term with an option for one two-year term extension; and authorize the appropriate officials to execute same. (consent) 9.5 ID#15-1722 Approve Supplemental Work Order 2 to Engineer of Record (EOR), McKim and Creed, Inc., in the amount of $179,825.00 for the Inflow and Infiltration Flow Reduction Project (15-0004-UT); and authorize the appropriate officials to execute same. (consent) 10. Fire Department 10.1 ID#15-1728 Award a contract (purchase order) to Pierce Manufacturing Inc. of Appleton, WI in the amount of $549,750.00 for the purchase of one new Pierce Heavy Duty Velocity Pumper in accordance with Sec. 2.564(1) (d), Code of Ordinances, Other governmental bid, and authorize appropriate officials to execute same. (consent) 11. Information Technology 11.1 ID#15-1638 Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart phones and mobile data services for the period of November 1, 2015 through October 31, 2016 in an amount not to exceed $360,000 in accordance with Sec 2.564 (1) (d), Code of Ordinances, under State Contract DMS-1011-008C, and authorize the appropriate officials to execute same. (consent) 11.2 ID#15-1723 Approve a purchase order (contract) to Oracle America, Inc., Redwood Shores, CA for the period of October 1, 2015 through September 30, 2016 for software maintenance at a cost not to exceed $219,911 in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) 12. Marine & Aviation City of Clearwater Page 4 Printed on 9/28/2015 Council Work Session Work Session Agenda September 28, 2015 12.1 ID#15-1721 Approve a Second Amendment to the Marina Cantina Restaurant Lease Agreement between Marina Cantina, LLC and the City of Clearwater, amending paragraph 16 to extend the restaurant open date by three months to January 1, 2016, and authorize the appropriate officials to execute same. (consent) 13. Public Utilities 13.1 ID#15-1657 Award a contract (blanket purchase order) to W.W. Grainger, Inc. (Grainger) of Clearwater, FL in the annual amount of $175,000, for the purchase of MRO (Maintenance and Repairs Operations) Supplies and Related Services, as needed, for a one-year period, and authorize the appropriate officials to execute same. (consent) 14. Solid Waste 14.1 ID#15-1730 Award a contract (purchase order) to Pinellas County Solid Waste for an operating expenditure of $3,900,000 for the disposal of solid waste at the Pinellas County waste-to-energy plant/landfill for the period October 1, 2015 through September 30, 2016 as provided in the city’s Code of Ordinances, Section 2.564 (1) (d), Services provided by Other Governmental Entities, and authorize the appropriate officials to execute same. (consent) 14.2 ID#15-1731 Award a contract (purchase order) to Waste Management Inc. of Florida, for operating expenditures in the amount of $400,000 for the disposal of solid waste at their site for the period October 1, 2015 through September 30, 2016, as provided in the City’s Code of Ordinances, Section 2.561, and authorize the appropriate officials to execute same. (consent) 14.3 ID#15-1732 Amend the Clearwater Code of Ordinances, Appendix A - Schedule of Fees, Rates and Charges, and pass Ordinance 8775-15 on first reading. 14.4 ID#15-1733 Approve selection of J. Kokolakis Contracting, Inc. of Tarpon Springs, FL as the Construction Manager at Risk (CMR) for the proposed Solid Waste Transfer Station construction project (15-0007-SW). (consent) 15. Legal 15.1 ID#15-1689 Request for authority to institute a civil action on behalf of the City against Diamond Directional Drilling, LLC, to recover $2,888.18 for damages to City property. (consent) 15.2 8756-15 Adopt Ordinance 8756-15 on second reading, annexing certain real property whose post office address is 1214 Aloha Lane, Clearwater, Florida 33755, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. City of Clearwater Page 5 Printed on 9/28/2015 Council Work Session Work Session Agenda September 28, 2015 15.3 8757-15 Adopt Ordinance 8757-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1214 Aloha Lane, Clearwater, Florida 33755, upon annexation into the City of Clearwater as Residential Urban (RU). 15.4 8758-15 Adopt Ordinance 8758-15 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1214 Aloha Lane, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 15.5 8759-15 Adopt Ordinance 8759-15 on second reading, annexing certain real property whose post office addresses are 2122 and 2148 Burnice Drive, all in Clearwater, Florida 33764, together with certain right-of-way of Burnice Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 15.6 8760-15 Adopt Ordinance 8760-15 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post addresses are 2122 and 2148 Burnice Drive, all in Clearwater, Florida 33764, upon annexation into the City of Clearwater as Residential Low (RL). 15.7 8761-15 Adopt Ordinance 8761-15 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post addresses are 2122 and 2148 Burnice Drive, all in Clearwater, Florida 33764, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 16. City Manager Verbal Reports 17. City Attorney Verbal Reports 18. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 19. Closing Comments by Mayor 20. Adjourn 21. Presentation(s) for Council Meeting 21.1 ID#15-1716 2015 Fire Prevention Week Proclamation City of Clearwater Page 6 Printed on 9/28/2015 Council Work Session Work Session Agenda September 28, 2015 21.2 ID#15-1717 Florida League of Cities/Florida Business Watch City Catalyst Grant / $1500 Award to City of Clearwater 21.3 ID#15-1718 Hispanic Heritage Month Proclamation - Mrs. Sandra Lyth, CEO for the InterCultural Advocacy Institute 21.4 ID#15-1720 Florida Native Plant Month Proclamation - Jan Allyn, Chapter Representative of the Pinellas Chapter of the Florida Native Plant Society 21.5 ID#15-1737 Public Natural Gas Week Proclamation - Chuck Warrington, Clearwater Gas Director City of Clearwater Page 7 Printed on 9/28/2015