Council Work Session

City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Work Session Agenda Tuesday, September 5, 2017 9:00 AM Council Chambers Council Work Session Council Work Session Work Session Agenda September 5, 2017 1. Call to Order 2. Presentations 2.1 ID#17-3793 September Service Awards 3. City Manager 3.1 ID#17-3805 Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to exceed $5 million (one payment for $3 million and a one-time matching grant for $2 million) and authorize the appropriate officials to execute same. (consent) 4. Office of Management and Budget 4.1 9075-17 Set final millage rate of 5.1550 mills for fiscal year 2017/18 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9075-17 on first reading. 4.2 9076-17 Approve the City of Clearwater Annual Operating Budget for the 2017/18 fiscal year and pass Ordinance 9076-17 on first reading. 4.3 9077-17 Adopt the Fiscal Year 2017/18 Annual Capital Improvement Budget and establish a six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 9077-17 on first reading. 4.4 ID#17-3812 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years 2017/18 through 2019/20. 5. Economic Development and Housing 5.1 ID#17-3796 Approve the Amended and Restated Clearwater Business SPARK Memorandum of Understanding (MOU), and delegate to the City Manager or his designee, authority to administer, evaluate, market, seek funding for the program, and adapt objectives, services, partners and facilities by amendment to the MOU, as may be identified for success of the program from time to time, and authorize the appropriate officials to execute same. (consent) 5.2 ID#17-3816 Approve State Housing Initiatives Partnership (SHIP) Program Annual Report and Local Housing Incentive Certification for the closeout year 2014-2015 and interim years 2015-2016 and 2016-2017 and authorize the appropriate officials to execute same. (consent) 6. Finance City of Clearwater Page 2 Printed on 8/31/2017 Council Work Session Work Session Agenda September 5, 2017 6.1 ID#17-3815 Approve the purchase of excess liability, excess workers compensation, and numerous specialty insurance policies from October 1, 2017 through September 30, 2018 at an amount not to exceed $760,000, and authorize the appropriate officials to execute same. (consent) 6.2 17-28 Authorize the negotiated sale of not to exceed $30,000,000 Water and Sewer Revenue Refunding Bond, Series 2017B and adopt Resolution 17-28. 7. Gas System 7.1 ID#17-3842 Accept Ordinance 2017-03, an Interlocal Agreement/Franchise with the City of Belleair Bluffs, in order for Clearwater Gas System to continue to provide natural gas service to the citizens of Belleair Bluffs and adopt Resolution 17-29 8. Human Resources 8.1 ID#17-3803 Authorize the funding of city medical insurance and a contract between the City and Cigna Healthcare for administrative services under a self-insured funding arrangement for the period January 1, 2018 through December 31, 2018, at a total not-to-exceed $21.6 million, to be funded by city budgeted funds, payroll deductions of employee and retiree premiums, and Central Insurance Fund reserves; approve the use of not-to-exceed $660,000 of Central Insurance Fund reserves for fiscal 2018. (consent) 9. Parks and Recreation 9.1 ID#17-3845 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding of youth programs, approve a first quarter budget amendment of $372,645 in special program 181-99872, Coordinated Child Care Ross Norton, and authorize the appropriate officials to execute same. (consent) 9.2 ID#17-3846 Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc. of Oldsmar, Florida, in the amount of $1,585,500 for the renovation of the West Multipurpose fields and lighting at Joe DiMaggio Sports Complex and authorize the appropriate officials to execute same. (consent) 10. Police Department 10.1 ID#17-3779 Approve Equestrian Patrol Equine User Agreement among the City of Clearwater (City), Nancy Miller and Deborah Storey (owners) for the use of the two horses for a period of three years and authorize the appropriate officials to execute same. (consent) City of Clearwater Page 3 Printed on 8/31/2017 Council Work Session Work Session Agenda September 5, 2017 10.2 ID#17-3783 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2017-2018 in the amount of $174,928.74.34 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the East Gateway District, Town Lake District, and Downtown Core District, encompassed by the CRA (Community Redevelopment Area) to address quality of life issues, drug dealing, prostitution, and homelessness, and authorize the appropriate officials to execute same. 11. Engineering 11.1 ID#17-3785 Award a construction contract to Steve’s Excavating and Paving of Dunedin, FL, in the amount of $551,170.00 for Corona Avenue Sanitary Sewer Improvements project (15-0034-UT), which is the lowest responsible bid received; approve Supplemental Work Order 2 from Engineer of Record (EOR) AECOM, in the amount of $23,550.00 and authorize the appropriate officials to execute same. (consent) 11.2 ID#17-3797 Approve Amendment 1 to Clearwater Beach Route Funding Agreement between Pinellas Suncoast Transit Authority (PSTA) and the City in the amount of $217,263 and authorize the appropriate officials to execute same. (consent) 11.3 ID#17-3820 Approve the second amendment to Florida Department of Environmental Protection (DEP) Agreement LP52090 for the Kapok Terrace Sanitary Sewer Expansion Project increasing funding by $250,000 and extending the expiration date through June 30, 2019 and authorize the appropriate officials to execute same. (consent) 12. Fire Department 12.1 ID#17-3824 Award a contract (Purchase Order) in the amount of $ 1,284,909.00 to Pierce Manufacturing Inc. of Appleton, WI for one 2017 Heavy Duty Pierce Velocity Ascendant Tiller, per spec 626, in accordance with Sec. 2.564(1) (b), Code of Ordinances - Sole Source; and authorize the appropriate officials to execute same. (consent) 12.2 ID#17-3826 Approve the Cloud Hosting Addendum and the Kronos Addendum to the licensing agreement for software applications, equipment and related services between Kronos Inc in Chelmsford, MA and the City of Clearwater and the Fire and Rescue Department to utilize additional services as outlined in the agreements, and authorize the Fire Chief to execute same. (consent) City of Clearwater Page 4 Printed on 8/31/2017 Council Work Session Work Session Agenda September 5, 2017 12.3 ID#17-3827 Approve an agreement between Pinellas County and City of Clearwater to provide Emergency Medical Services ALS First Responder services to the Clearwater Fire District, and authorize the appropriate officials to execute same. (consent) 13. Library 13.1 ID#17-3790 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2017-2018 in the amount of $97,890 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math, Entrepreneurship and small business growth and development pursuant to the recommendations of the Urban Land Institute report on economic enhancement of the downtown Clearwater area and authorize the appropriate officials to execute same. 14. Public Utilities 14.1 ID#17-3765 Approve a Purchase Order (contract) with John Mader Enterprises, Inc. of North Fort Myers, FL, in the annual amount of $300,000.00 with the option for two, one-year term extensions for services to repair, replace or supply utility plant equipment intended for normal operating activities, and authorize the appropriate officials to execute same. (consent) 14.2 ID#17-3766 Approve a Purchase Order (contract) with United Rentals of Tampa, FL, in the annual amount of $150,000.00 with the option for two, one-year term extensions for rental equipment intended for normal operating activities and authorize the appropriate officials to execute same. (consent) 14.3 ID#17-3773 Approve an increase in funding level of Purchase Order BR512116 with United Rentals of Tampa, FL, in the amount of $400,000, increasing the total to $2,500,000 for the rental of equipment and related services utilized for bypass pumping of influent flow at the Marshall Street WRF and authorize the appropriate officials to execute same. (consent) 14.4 ID#17-3843 Approve a Purchase Order (Contract) with Rexel of Pinellas Park, FL, in the amount of $184,400.10 for Programmable Logic Controller (PLC) Upgrades at the Northeast Water Reclamation Facility and authorize the appropriate officials to execute same. (consent) 15. Public Communications 15.1 ID#17-3800 Customer Service Survey Results - Joelle Castelli, Public Communications Director 16. Solid Waste City of Clearwater Page 5 Printed on 8/31/2017 Council Work Session Work Session Agenda September 5, 2017 16.1 ID#17-3784 Approve an annual contract (blanket purchase order) with Wastequip, LLC, Statesville, NC, in the amount of $175,000 for the purchase of compactors and compactor parts and authorize the appropriate officials to execute same. (consent) 16.2 ID#17-3807 Approve a Contract (Purchase Order) renewal to Communications International of Vero Beach, FL, in the amount of $104,066.00 for the maintenance and repair of the city-wide two-way radio communication system and equipment in accordance with Sec. 2.564(1)(b), Code of Ordinances - Sole Source; and authorize the appropriate officials to execute same. (consent) 17. Official Records and Legislative Services 17.1 ID#17-3814 Appoint two members to the Environmental Advisory Board with terms to expire September 30, 2021. 17.2 ID#17-3851 Reappoint Jeffery W. Smith and Sahar Daher to the Clearwater Housing Authority Board with terms to expire September 30, 2021. (consent) 18. Legal 18.1 ID#17-3801 Approve an Interlocal Agreement with the Community Redevelopment Agency (CRA) to provide staffing, Information Technology services and telephone services for the CRA, provide for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. (consent) 18.2 9054-17 Adopt Ordinance 9054-17 on second reading, amending the rates for domestic water, lawn water, reclaimed water and wastewater collection. 18.3 9055-17 Continue to November 16, 2017 second reading of Ordinance 9055-17, annexing certain real property whose post office address is 1715 Lakeview Road, Clearwater, Florida 33756, together with all abutting right-of-way of Lakeview Road and South Duncan Avenue into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 18.4 9056-17 Continue to November 16, 2017, second reading of Ordinance 9056-17, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1715 Lakeview Road, Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Residential Low (RL). City of Clearwater Page 6 Printed on 8/31/2017 Council Work Session Work Session Agenda September 5, 2017 18.5 9057-17 Continue to November 16, 2017, second reading of Ordinance 9057-17, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1715 Lakeview Road, Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 18.6 9058-17 Continue to November 16, 2017 second reading of Ordinance 9058-17, annexing certain real properties whose post office addresses are 809, 907 and 915 Glen Oak Avenue East, 3053 Grand View Avenue, 3058 Hoyt Avenue, 3040 and 3077 Merrill Avenue, 3136 San Jose Street, 3080 Terrace View Lane and 3127 Wolfe Road, all within Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 18.7 9059-17 Continue to November 16, 2017, second reading of Ordinance 9059-17, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 809, 907 and 915 Glen Oak Avenue East, 3053 Grand View Avenue, 3058 Hoyt Avenue, 3040 and 3077 Merrill Avenue, 3136 San Jose Street, 3080 Terrace View Lane and 3127 Wolfe Road, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL) and Residential Urban (RU). 18.8 9060-17 Continue to November 16, 2017, second reading of Ordinance 9060-17, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 809, 907 and 915 Glen Oak Avenue East, 3053 Grand View Avenue, 3058 Hoyt Avenue, 3040 and 3077 Merrill Avenue, 3136 San Jose Street, 3080 Terrace View Lane and 3127 Wolfe Road, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 19. City Manager Verbal Reports 19.1 ID#17-3855 Code Enforcement Information on the Internet 20. City Attorney Verbal Reports 21. Council Discussion Item 21.1 ID#17-3847 Citizen Speaking Cards - Councilmember Jonson 21.2 ID#17-3848 Florida League of Cities Conference Report - Councilmember Jonson 21.3 ID#17-3849 Moving Forward with Foreclosures - Councilmember Jonson City of Clearwater Page 7 Printed on 8/31/2017 Council Work Session Work Session Agenda September 5, 2017 22. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 23. Closing Comments by Mayor 24. Adjourn 25. Presentation(s) for Council Meeting 25.1 ID#17-3798 CareFest Day Proclamation - Pastor Carlton Childs and Pastor Nick Champlin (Somebody Cares Tampa Bay) 25.2 ID#17-3799 Heart Gallery of Pinellas & Pasco - Jen Nance, Executive Director 25.3 ID#17-3828 National Day of Service and Remembrance Proclamation 25.4 ID#17-3852 Sister Cities Presentation City of Clearwater Page 8 Printed on 8/31/2017