Council Work Session

City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Work Session Agenda Monday, November 1, 2021 9:00 AM Main Library - Council Chambers Council Work Session Council Work Session Work Session Agenda November 1, 2021 1. Call to Order 2. Presentations 2.1 ID#21-9875 Drew Street - Jensen Hackett, FDOT (WSO) 3. City Manager 3.1 ID#21-9848 Approve the budget increase of $115,000 and one full time equivalent position (FTE) for the addition of a new Assistant Director position in the General Fund CRA Administration Department. (consent) 4. Parks and Recreation 4.1 ID#21-9616 Award a contract (purchase order) to D-Mar General Contracting and Development, Inc., of Clearwater, Florida, for $306,711.90, which includes a 10% contingency, to perform various air conditioner renovations and replacements needed throughout BayCare Ballpark, per Bid 16-0023-PR-BA, and authorize the appropriate officials to execute same. (consent) 4.2 ID#21-9839 Approve a contract (purchase order) from Garland/DBS, Inc., of Cleveland, Ohio, for roof restoration and repairs of sections A2 and A3 of BayCare Ballpark, in an amount not to exceed $129,719.70, which includes a 10% contingency, pursuant to Clearwater Code of Ordinances Section 2.563(1) (c) Cooperative Contracts and authorize the appropriate officials to execute same. (consent) 4.3 ID#21-9871 Approve a Purchase Order with Michael S. Williams d/b/a Athletic Services of Clearwater, FL, for athletic field maintenance services, in an amount of $250,000.00 for the term November 1, 2021 through May 10, 2022 with two, one-year renewal options in an annual not to exceed amount of $250,000.00 pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) 4.4 ID#21-9917 Approve a proposal by Construction Manager at Risk Khors Construction, Inc. of Pinellas Park, Florida in the amount of $129,399.75 for the demolition and replacement of the existing deck at the Clearwater Beach Recreation Center located at 69 Bay Esplanade and authorize the appropriate officials to execute same. (consent) 5. Engineering City of Clearwater Page 2 Printed on 10/29/2021 Council Work Session Work Session Agenda November 1, 2021 5.1 ID#21-9759 Approve a Guaranteed Maximum Price (GMP) to Walbridge, of Tampa, FL, for the Marshall Street WRF Sand Filters Rehabilitation (20-0011-UT) in an amount of $1,681,538.00 pursuant to RFQ 40-20, Construction Manager at Risk Services for Continuing Contracts; approve Supplement 1 Work Order to Tetra Tech, Inc., of Tampa, FL, for construction and engineering inspections services in the amount of $118,682.00 for a new contract total of $152,572.00, pursuant to RFQ 26-19, Engineer of Record Consulting Services, and authorize the appropriate officials to execute same. (consent) 5.2 ID#21-9870 Approve an Interlocal Agreement with Pinellas Suncoast Transit Authority (PSTA) for the autonomous vehicle (AV) pilot program and authorize the appropriate officials to execute same (consent). 6. Information Technology 6.1 ID#21-9836 Authorize an increase on Contract 900280 to SHI International Corp. of Somerset, NJ for the license and services agreements with Microsoft, Inc. for cloud office management software licensing, software maintenance, cloud storage, cloud services and professional services in an amount of $300,000.00 for a new not-to-exceed amount of $2,175,000.00 for the remainder of the term ending June 30, 2023, and authorize the appropriate officials to execute same. (consent) 6.2 ID#21-9837 Authorize a purchase order to Sun Print Management of Tampa, FL for copier and printer services for the period of November 1, 2021 through October 21, 2024 in a not-to-exceed amount of $480,000.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback contract, and authorize the appropriate officials to execute same. (consent) 6.3 ID#21-9854 Approve an agreement (purchase order) to Century Link Communications, LLC dba Lumen Technologies Group (Lumen), of Bloomfield, CO for telecommunications and internet services in the amount of $425,000.00 from October 1, 2021 through March 30, 2024 in accordance with Clearwater Code of Ordinances Section 2.563 (1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 7. Public Utilities City of Clearwater Page 3 Printed on 10/29/2021 Council Work Session Work Session Agenda November 1, 2021 7.1 ID#21-9858 Authorize a purchase order to H and H Liquid Sludge Disposal, Inc of Branford, FL and Merrell Bros, Inc of Kokomo, IN for the hauling and disposal of biosolids in a cumulative not-to-exceed amount of $2,778,000.00 for the period of November 5, 2021 through November 4, 2024 with the option of two, one-year renewals in a cumulative annual not-to-exceed amount of $926,000.00, pursuant to Invitation to Bid (ITB) 45-21, Biosolids Management Services, and authorize the appropriate officials to execute same. (consent) 8. Solid Waste 8.1 ID#21-9856 Ratify and confirm authorization to increase contract 900447 to Angelo’s Aggregate Materials LTD dba Angelo’s Recycled Materials (Angelo’s) of St. Petersburg, FL for debris disposal (yard trash, Class III, and construction and demolition debris) by $10,000.00, brining the new contract amount to $890,000.00 for term ending September 30, 2021, and authorize the appropriate officials to execute same. (consent) 9. Official Records and Legislative Services 9.1 ID#21-9928 Approve the 2021 State Legislative Agenda. 10. Legal 10.1 ID#21-9910 Approve an amendment to the legal services agreement with Manson Bolves Donaldson Varn for representation in litigation regarding ownership issues of the Seminole Boat Ramps to increase the not to exceed amount from $75,000 to $100,000, and authorize the appropriate officials to execute same. (consent) 10.2 9508-21 2nd Adopt Ordinance 9508-21 on second reading, amending Chapter 51 of the rdg Community Development Code to incorporate updated FEMA flood hazard maps, authorizing the Floodplain Administrator to rely on best available data when local data is available in establishing the minimum basis for flood hazard areas and base flood elevations; clarifying definitions; providing certain conditions for when accessory structures may be located below the base flood elevation; updating minimum elevation standards consistent with the Florida Building Code and FEMA best practices. 10.3 2nd rdg Continue to a date uncertain: Adopt Ordinance 9503-21 on second Ordinance reading, annexing certain real property whose post office address is 2322 9503-21 Anna Avenue, Clearwater, Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. City of Clearwater Page 4 Printed on 10/29/2021 Council Work Session Work Session Agenda November 1, 2021 10.4 2nd Rdg Continue to a date uncertain: Adopt Ordinance 9504-21 on second Ordinance reading, amending the future land use plan element of the Comprehensive 9504-21 Plan to designate the land use for certain real property whose post office address is 2322 Anna Avenue, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Residential Low (RL). 10.5 2nd Rd Continue to a date uncertain: Adopt Ordinance 9505-21 on second Ordinance reading, amending the Zoning Atlas of the city by zoning certain real 9505-21 property whose post office address is 2322 Anna Avenue, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 11. City Manager Verbal Reports 12. City Attorney Verbal Reports 13. Council Discussion Item 13.1 ID#21-9810 PSTA/Forward Pinellas Update - Councilmember Allbritton 13.2 ID#21-9927 Citizen Engagement during the State Legislative Session - Councilmember Beckman 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting 17.1 ID#21-9883 Suncoast Jazz Festival Weekend Proclamation - Joan Dragon, Festival Director 17.2 ID#21-9892 State of the City Presentation - Micah Maxwell, Interim City Manager City of Clearwater Page 5 Printed on 10/29/2021