Mayor and Board of Aldermen Meetings

THE CITY OF CLEVELAND BOLIVAR COUNTY STATE OF MISSISSIPPI MINUTES OF REGULAR MEETING HELD ON TUESDAY, AUGUST I7TH, 2O2I This regular meeting of the Mayor and Board of Aldermen of The City of Cleveland, Mississippi, was duly and legally begun and held remotely via Zoom at 8:30 o'clock a.m. on Tuesday, August l7th, 2021 . Present were: Billy Nowell, Mayor; Robert Sanders, Zinnia Howze-Wince, Brian Bishop, Gary Gainspoletti, Theodore "Ted" Campbell, Danny Abraham, and J' Kirkham Povall, Aldermen; Jamie Lee, City Attomey; Dominique Green, City Clerk; Michelle Arbuckle, Deputy City Clerk; Greg Jackson, Fire Inspector; Billy Trotter, Community Developmenl Interim Director; Don Ferri, Public Works Director; Clint Johnson, Airport Director; Anna Sledge, Railroad Museum Director; Jamie Gregory-Grant, Animal Shelter Director; Josh McPherson, Eley-McPherson Engineering. The meeting was duly opened, and, upon due proclamation first made, the following proceedings were held, to-wit: ORDERED this August 17,2021. ORDER TO APPROVE CONSENT AGENDA ITEMS After discussion, upon Motion by Alderman Campbell, second by Alderman Bishop, and unanimously adopted, it is ordered that the consent agenda with supporting documentation attached hereto as "Exhibit A" be approved as follows. Approval of Consent Agenda a. Approval of August Claims Docket # I b. Approval of Animal Shelter Renovation Project - Consulting Pay Request #8 c. Approval of Fire Department Budget Amendment ORDERED this August 17,2021. ORDER TO APPROVE PURCHASE OF IWORQ SOFTWARE LICENSE FOR WASTE WATER DEPARTMENT After discussion, upon Motion by Alderman Sanders, second by Alderman Campbell. and unanimously adopted, it is ordered to purchase an iWorQ Software License to support the Waste Water Department operations as detailed per Exhibit B. ORDERED this August 17,2021. ORDER TO APPROVE EMPLOYEE ACTION RECOMMENDATIONS After discussion, upon Motion by Alderman Povall, second by Alderwoman Howze- Wince, and unanimously adopted, it is ordered to approve the employee action recommendalions as presented.  CAP-fs1/A tmplor.. A.tion nc.orw.d.tios Icsd.y, &tuet U. 202r D.Frairr lc*,1" 1*.r* ORDERED this August 17 ,2021 . ORDER FOR EXECUTIVE SESSION After discussion, upon Motion by Alderman Povall, second by Alderman Campbell, and unanimously adopted, it is ordered that the Board go into closed session to consider going into executive session to discuss employee action recommendations within the Community Development Depa(ment, discuss pending litigations, and an economic development matter related to the Airport. ORDERED this August 17 ,2021 . After discussion, upon Motion by Alderman Povall, second by Alderman Gainspoletti and unanimously adopted, it is ordered that the Board go into executive session to discuss employee action recommendations within the Community Development Department, discuss pending litigations, and an economic development matter related to the Airport. ORDERED this August 17 ,2021 . EXECUTIVE SESSION Discussions ensued conceming each topic addressed in the above motion. However, no board action was taken, unless as noted otherwise. ORDERED this August 17, 2021 Upon motion by Alderman Povall, second by Alderman Gainspoletti, and unanimously adopted, it is ordered that the Board come out of executive session and re- enter open session. ORDERED this August 17 ,2021 .  ORDERTO ADJOURN With there being no further business of the Board that still needs attention, upon motion duly made by Alderman Povall, second by Alderman Campbell, and unanimously adopted, it is ordered that the Regular Board Meeting olAugust 17,2021 be adjoumed. ORDERED this August 17,2021. BILLY N , Mayor Attest: QUE REEN, City Clerk Minutes approved this lirr .f_[lww_, 2021. ftNr, Yl4r;/r,l BILLY NQftrELL, Mdyor Attest DOMINIQUE , City Clerk  EXHIBIT A BE IT RESOLVED AND ORDERED BY THE MAYOR AND BOARD OF ALDERMEN OF THE clrY oF CLEVELAND, MISSISSIPPI that the transfers and claims derailed on the Municipal Claims Docket of said City for the dates of August 1'r August l7t', 2O2l, - aggregating $709,755.83 and all hereby approved for payment to the fund and claimant in the amount and from the particular fund as set forth in each of said transfers and claims on said docket, and said amount is hereby appropriated for the immediate payment of each and all of said transfers and claims from the respective funds as shown on said docket to be payable as aforesaid. RESOLVED AND ORDERED as a part of the consent agenda. Unanimously adopted as part of the consent agenda, it is ordered to approve Animal Shelter Improvement Project - Consulting Pay Request #8 totaling 94,627.76 due to Shelter planners of America. > "(&zla+t Dl***.r.t o( Aaotua"^ lltvorcE r t la.t 9.2t OAiE Jsl, !l- 2O2l 9-, trr!$dr,rc Ir. r/t ! r.e.5 rr6w R dIRd ser r@ &iJrt. n Taorr EmJ .rdEM r.<radY!a.b-r-dn. .s P O 4., r.! c!.!dt! xs x732 A.'nd 3rlll. c-?..a,t E ,r .,.d.- d i-.i. or rr tur sl* cd1n.0 s..s €{!,c cr.-r.rid&f carn ..nr s,l , re-d a i5 i6 2O2r . J@ !0 2O2t c-F.r sr-l 2(E fy sractu rb !!r. Sc@* O..{. [o.r] t o..{. o.dc.d 12ot) Cdtte.' Ooorlr.t rl51) I t ctu aft*& r2ot t rrr raaoo t r2a rn2. t rrrra I ra.olrro Ln,.. i.adne a.*d I ^aa r.-.{-.- €rro tl- l4h.d, ! .92/.5 I ! rsoa@ I !a.or2.aa I r.i tr.a I rta aal.at , ..(lr.ra ! /lo.ota.aa W.:fu2*a Unanimously adopted as part ofthe consent agenda, it is ordered to approve the budget amendments for the Fire Department as presented. FYE 2021 Budg.t Am.ndm.nrt lor Erp.nditur.. Augua l Tth, 2O2l Originel Burlg.l Fund/O.p. rtrn.nUAccoort Budc.t General Fund 001,220-535 FIiB D€partment Contract Building Ropelrs 5.820.00 0,9.t4.49 't4.7U 49 lncGasc buctgal fd aclclilioaal corlcrctc at trainlng site Geieral Fund 001,220-539 Radio Maintenance 5,420.(lo (4.729 30) 1.090 70 Rcalloceto fuds lo Conlnct Building Rcpai6 lor a.lditional concEle al taining slle Generdl Fund OO1-220623 Plot@llE CJothlng 21,2fi.@ (2 585 19) 21.&_A1 fu€llocala luds lo Codact BUlcling Rr,p€i6 lq a<tc,itioaat coactdc at taining sko Gene€l Fund 001-220687 SmallTools 2 910 00 1,310 00 Roallrcatd tuds to Cootnct Building Repairs lor aedninat conctete at taininq site 5.820 00 000 14_7U 49 o.o0  EXHIBIT B www rworq com iVlbr IWORQ SERVICE(S) AGREEMENT For il^ro.Q appllcatton(s) and se.vace(s) ClerethDrl,-lls hereafter known as {"customer"), enters into THls 5ERvlcE{s) AGR€EM€NT 1'Asreement") w'th iworq systehs ln. ("iworQ") wirh itr principal pla.e of business 1125We.t 4CrO North, suite 1O2, LoBah, utah a4321 1- SC,FTWARE AS A SERvlcE (SaaS, TERM5 or ACCESS: iworQ grant3 Custome. a non exclusive, non.trahsle.6ble lamited a.cess to use IWo.a serva.e{t), applicatton(3) on iworq't .uthorize website ror the tee(s) and terms list.d ao appendir a Thrs aareement wlll aover. all .pPlicatlon(s) and service(s) listed in the appendix A, 2. CUSTOMER RESPONSIBILITY: customer a.khowl.dees that they .re re.eivina onlv a l.hited :ubscription to use th€ appli.aho'(s), seruice(s), and .€rated document.tioh, it anv, and .harl ot tain .o titles, owne.ship nor anv .r8ht5 ih or to the appll.anon(s), rervite(s), and .erated do.umentation, all of wha.h ntte and riahts shall remain wirh lwo.Q. cu5tomer shall not permit anv ute. to rep.odu.e, cop, or revet5e eneineet anv of the apolicatlon(s), service(5) and relat.d .lotumentanon. iwo.q as not responslble to. the tontent entered into iwo.q's database or uploaded a. ' dcument o. imaae. access to iwo.Q can not be use<l to .eco.d personal o. conftdential rnformation ru'h ai drive.lic€nee numbe.s, so.l.l 3ecuritv numbers, finan.ial data, credlt.a.d lnrormatlon o' upload any imaSes o, docufrent!.onsidered pe.sonal or confidential. 3. TRAINIi'G AND IMPLEl,Ei{TA.rION: customer aSrees t6 provide the tide, .etour.es, and person^el to implenent iwota's servi"{3) 'nd applicatlo.(!). iwotQ wil! a53lA. a senio. account manaaer and an account man'gemant ream lo amplement se.vi.e(t) and applicanon{s) Tvpical ihplementatlon will tak' le3s than 60 dtvr a.;ount ma.aEeB wlll call twr.e per week, ptovide redote trainin8 once per wcel, and send'worq weeklv suh6ary emails to the customer implemenlatio. team. iworq..h p.ovide pr6je't manaaenent and implementation document upo. .equest. iworq will .lo oN€ import oI rhe custom€r',s data This import .onsists ot imp6rtt'g dara, sent by the custodei an an electroni...l.nonal databaie fo.mat. cu3tomer must haw (lear ownership of all lo.mt, letteB, Inspec'ons, and dtt' s'nt to 'hecklists, Oat3 upload .nd sto.ase is provided to everY Custome.. This include3 uproadina files up to 3MB and 10 GB of manaee.l .lata stdrage on Aws Govclood. Addinonal uploa.l ftle ezes ahd manaaed dara storaae.a.er.; be p.ov'de<l based on the applicatEn(t) and serv'ce(r) listed 'n append't A' iwo.Cl Synems, PO sox 1744, toAan, Ut.h. 44323 t iVllor 4. CUSTOMER SUPPORT: Cusromer support and traihanA are FREE and available Monday Frida, f.om 6:OO A.M. to S:OO PM. M5I fo. any authoized user with a login. iworQ provides uniiditQd rehote cusroder rrararng (throuAh webinars), phone 5upport. help files, rnd documentation. Basi< suppon requ€st is typrcally handled the same dav iworq provides "servrc€ NoI softwa.e- 5. BILLING: iworQ will invoace customer on an annual basis. rworq will send invorce by mail and by ernail to rhe address{s) lrsted in Appe.dit A. Terms ol the invoace are net 3(, d.V5. Any t ill'ng .hanaes will .equi.e that a hew service(i) As.eement be.i8ned by customer A.y addltional costs imposed by the Customer lncludlnA busaness llcenses, fees, or taxes will b€ added to the customer'r i.voice yearlv 5. TERMINATION: Eithe. partv may te.minate this ag.e€ment, ahedbe-roilirLLf:QA8lEBtrd- wlrhout .ause rf the terminanna party a'v€s the other pany 3ixtv (60) days written notlce. Should customer termLnate any applicaton(s) and o. service{s) the rehainina balance wall immediately be.ome due. Should cuitomer t€'mi.are a.y part ot the apptcaton(s) and or servi.e(s) a new servrce(t) Aareement will need ro be signed. upo^ te.manation (6. TERMTNATION), wrll drsconrinue all application(i) and or service{5} 'worQ under this Aereementj iWo.Q will p.ovrde custome. wrth an ele.t.onic copy of all of csrtomer's data, if requested bv the customer {withrn 3 5 bus ness days) ouring the term of the Ag.eement, the customer may request a copy of all ot customer's data for a cost ot no more than 525OOi and all provisions of this Agreerent will .onti.ue. 7. ACCEPTABLE USE: customer.epresents and wa.ranrs that the applacanon(s) and servi.e(s) willonlv be ui€d for rawful po.poses, in . lhanner allowed by law, a^d ia ..<ordance wlrh .easonable operan.g.ules, a^d policies, terms, and procedures. iwo.Q may rest.i.t access to use.s upon misuse of applicanon(5) A. MISCELLANEOUS PROVISIONS: This AEreement will be Soverned by and construed ih .c.ordan.e wth the taws of the State of Utah .Wo.qSyst€ms, PO. Box 3784, roaan, Utah, a4323 !  .Vlbr 9. CUsTOMER IIVTPl.EMENTATION INFORMATION: Prima.y rmplemenration conta.t Offi.. Phone 662 n46. t47t Offi.€ Phone !iL!]4JL:-L_ Cell Emall nr.L h-rr( rrbu< kr.d ( ! ryort r4.<rrntro, .-m 10. CUSTOMER BILLING INFORMATION: ofti.€ Phone Emarl rrDr. hri,riu.r lit requir€dl T.x Erempt lO It 11. ACCEPTAN'CE: ls liEted below Authotrred represe.tattve ot curtome. .nd The effectrve d.te ol this ag.eem.ht iwo.q have re.d the aare€menr and .gree and .ccepl all the te.ms. -a \'E"at", ? .LArrw\,t 4v2-'-q o,' Eff€.nv€ oat€ a la iorr off'.. Numbcr j4l !l!, rL Cell Numb€r iworo sy.rems, Po aot 3744. roa.6, utah, 44323 !. iVllor iWorQ Service(s) Agreernent APPENDIX A iwo.O systems, PO. Box f784, Loaan, utah, 84323 !  i\\ orQ ( ost l'roposrl ( lc!.'lrnd. !ts PoDul{rion. M!9 P() Bor l4l9 Pr(prrud h): Klle Heincr (-lelcland . !ls -1t7.12 .{nnual Subscription }'ees lPPl.is!.tiajtl ! L!-Edsrai{s ! t flrlus{ Pritt tsillinl B..ktlor M.r.Fm.nl *P*m s I .5{)0,oo - Avail6lc on an, .onrFutei Ebl.l, ormobilc.lc\rc. using ('hrcm. - lNlud.s haclrlow P.mir Managcmcnr aflrliclltn! - \hrl$ lo lra.k own.r 'nfomalion and mnaFe ihpc(rrun' - Abiliry to uplqd dd rsord r6t Esulrs - (;.Ersrc ud s.nd r.ntindcr lctrlb - llp to I .usro iT6ble deumenrs and ..ce\\ h ,wonl s r.mnlat. - lrcluds Prcmium Drtr Pa(ka!€- l5M(i nPl(Ed srzc an{ luX;B - srorc pi.tur.s. deumc.rs. surycy rsuhs and dcticc inlbmalion Crplt.l At.!r - Srornt.l.r Mri.t h.nl {rJr99*r' t!.lxxr.oo - A\ailabl<.n an! .ompuret. Bbler or nNbile deltc. usin! chrcm. - T6l maintdan.. hrsrory lbt M:t1.omtl!Atr.. - opcnSrRtMap $'irh poinr and line laye6 - Tr$l .ondnions .nd dL*-.'Pttoa - continur.bte &!hboed. l'i€ld$. and eporll PublL lvorl. P.ct.tr {lntt..ln.rr.€) tr€/*c{t s?.775.1ro . worl M.naaeftnr .PsverBnr MioaBemmr .War.r M.naaemcor .Sg*.r MrnalBm('nt - Ar.rl.ble on any .ohpul.t, .ablcr. dr bbile delrcc u.rng ( leme - Th.k and msage $dr* dd d$xs, b' lduuon usrna - Wck ord.r schcJuling and l€tuplztcs - Tra.k lsbor. in\cntoo'. panr. sd 'h.rerEl - Ttul n,UTCO. co.dilion. rcReclivity. cls. - Tr&k punps. hydEors, \!hcr. litr.s.1. - In I m!nh.l6. hrcs. et . - Ttul p.rcme.r co^dirion. d'strss. rrcltmcni. dr. sub.crlp(or F€c Torll (This imdunl $Ill l,( itrtoiccd e.ch !errl ()ne- I ime Setup, GIS integration. and Deta (lonaersion pees fdl.trilr:lr! Pr.l.gc Piicr Eillitr,.l ()trerl i6r s.rup lo..l lThls .mourl wlll hc NOTES SERVTCE(S) 0ESCRTPTTON lnloice for the (Annual Subscription Fee Total + One-Time Toral) will be sent our : weeks afier signature and ElTective Date II This subscription l-ee and Agreement hare becn provided at the Customer's requcsl and is \"lid for 25 days III This cosl proposal cannot be disclosed or uscd to compete with other companiei. l\ This contract combircs existing serviccs lolaling $3.775 with proposcd addcd scrviccs totaling $7.500 for a new annual total of$l 1.275. Addcd scniccs may br proralcd.