Mayor and Board of Aldermen Meetings

THE CITY OF CLEVELAND BOLIVAR COUNTY STATE OF MISSISSIPPI MINUTES OF REGULAR MEETING HELD ON TUESDAY, JULY 15, 2025 This regular meeting of the Mayor and Board of Aldermen of The City of Cleveland, Mississippi, was duly and legally begun at 8:30 o'clock a.m. on Tuesday, July 151\ 2025. Present were: Paul Janoush, Mayor; Gary Gainspoletti, Zinnia Howze-Wince, Robert Sanders, Brian Bishop, Theodore "Ted" Campbell, and Danny Abraham, Aldermen; Danny Griffith, City Attorney; Michelle Arbuckle, City Clerk; Ashley Vickers, Deputy City Clerk; Heather Kimbell, Human Resources Coordinator; Travis "Dudley" Tribble, Chief of Police; Greg Jackson, Fire Inspector; Billy Trotter, Community Development Director; Stephen Ferri, Public Works Director; Thomas Spruill, Waste Water Director; Anna Sledge, Railroad Museum Director; Clint Johnson, Municipal Airport Director, Christian Johnston, Parks and Recreation Director; and Clinton Carlisle, Eley McPherson Engineering. Alderwoman Marcia W. Houser was absent. The meeting was duly opened, and, upon due proclamation first made, the following proceedings were held, to-wit: ORDERED this July 15, 2025. ORDER TO APPROVE CONSENT AGENDA ITEMS After discussion, upon Motion by Alderman Campbell, second by Alderman Abraham, and unanimously adopted, it is ordered that the consent agenda with supporting documentation attached hereto as "Exhibit A" be approved as follows. 1. Approval of Consent Agenda a. Approval of July Claims Docket # 1 ORDERED this July 15, 2025. ORDER TO APPROVE EMPLOYEE ACTION RECOMMENDATIONS After discussion, upon Motion by Alderman Abraham, second by Alderman Bishop, and unanimously adopted, it is ordered to approve the employee action recommendations as presented. ) c��f' Employee Action Recommendations Tuesday, July 15, 2025 ' I Requested Oepartment Job Title Pay Rate Employee Name Type of Action i Effective Date Currently Requested Currently Requested Currently Requested Erin Brown Promotion 8/13/2025 Police Dept 2nd Class 1st Class S23.16 S27.83 Ziya McKay New Hire 7/15/2025 Animal Shelter Animal Caretaker S11.75 i 1 Notice: This document may contain confidential personnel information regarding job performance by City employees. Accordingly, it should not be released as a public record by an City official or employee without formal request according to Board approved policy and procedures without the redaction of such exempt information. ORDERED this July 15, 2025.  ORDER TO APPROVE REMOTE ACCESS POLICY After discussion, upon Motion by Alderman Sanders, second by Alderman Campbell, and unanimously adopted, it is ordered to approve the Remote Access Policy as presented. Policy Index #5.13 Last Rev. Date 07/15/2025 1 ADMINISTRATIVE P£ik'ef/,/I L- l:1 ,1.,.• ,1,,..;.-uU.T,, ,� POLICY AND PROCEDURE Title: Remote Access Policv I Sub"ect: Information & Network Security Effective Date Supersedes (Last Page Index Number Board Approved Review) 7-15-2025 3 5.13 7-15-2025 Purpose It is often necessary to provide employees with remote access from off-site locations from time to time. This primary is reserved for department heads and the administration, but is still pending City Clerk approval. Exceptions: Some employees will be unable to participate in the remote access capability. This policy outlines and defines the guidelines for authorized employees to access the City's network and systems remotely. It specifies who can access what systems, the security measures required, and the acceptable use of remote connections, all of which aim to protect sensitive data. Organizations Affected This policy shall apply to all the City of Cleveland's employees and departments. References City of Cleveland Policy: 2.02 Confidential Information, 5.09 Use of City Property, 5.12 Computers, Internet, Email, and Other Resources, and 6.02/6.03 Vacation/ Sick Leave Policy Employee Eligibility Which employees are authorized by the City Clerk to access city systems remotely is often based on employment classifications, job function, security clearance, and need for remote access. A classification in one department may be eligible for remote work, whereas the same or similar classification in another department is not. When a department head sees the need for an employee to have  Policy Index #5.13 Last Rev. Date 07/15/2025 2 remote access, they must request approval from the City Clerk before allowing any employee remote access. Remote work is a workplace strategy and an employee privilege. It is neither an entitlement nor a vested right. Not all employees perform duties or hold positions that qualify them for remote work. An employee's participation in remote work does not change their duties, obligations, responsibilities, or other terms and conditions of city employment. Employee eligibility in the remote work program is at the sole discretion of the City Clerk. The decision to appoint an authority, deny, or tenninate remote work is final. Equipment, Supplies, andAcceptable Use The use of equipment and software provided by the City for remotely accessing the City's computer network is limited to authorized persons and for purposes related to City business. The City will provide a secure, two-factor authentication method to access the City's network. Only city-licensed software will be installed on the city-provided computer. Additional software or equipment drivers are not to be installed by the user. All remote access infrastructure shall be configured to force an automatic disconnect of remote access sessions after a thirty (30) minute period of inactivity. Employees are responsible for ensuring they have an adequate work area that meets guidelines for the workplace: work area without disruptions, lighting, power, and reliable internet with adequate bandwidth to allow for a constant remote connection to city services suitable for performing official city business. Participating employees: a. Must perform designated work during scheduled work hours. The department head and the employee will arrange the remote work schedule. b. Must be available to the City via telephone, email, or other electronic means during all scheduled work hours. c. They must account for and report time spent working remotely, according to the terms of their remote work agreement between the department head and employee. d. Must obtain approval to use vacation, sick, or other paid leave in the same manner as employees do when not working remotely. e. Shall ensure that dependent care will not interfere with work responsibilities. f. Must inform their supervisor if they become ill during their shift and report the work hours worked and sick leave hours used. g. Remote workers shall, during online meetings, have their cameras turned on and shall professionally present themselves.  Policy Index #5.13 Last Rev. Date 07/15/2025 3 h. Just as in an employee office, security measures cover not only information systems and technology but all aspects of the infonnation and infonnation systems used by the employee, including papers, files, other media, and telecommunication equipment (e.g., laptops, tablets, and smartphones) used to conduct their work duties. Employees must keep all property and infom1ation secure, using passwords when able. (Reference 2.02 Confidential Infonnation Policy) Enforcement While performing remote work, participating employees must comply with all local, state, and federal laws, city policies and procedures, and regulations. All remote access must be strictly for official business purposes, using their assigned credentials only. Any suspicious activity or potential security breaches must be reported to the City Clerk or Human Resources immediately. Employees must uphold the City's obligations, such as meeting acceptable work standards. The Department Head sets perfonnance and conduct expectations and standards. Employees do not obtain any rights to city equipment, software, or supplies provided and must be returned to the City as requested without damage. Reference Use of 5.09 City Property Policy for lost, stolen, or damaged property. The violation of any of these may subject an employee to discipline and may result in the removal of the remote working program. Definitions Eligible employee- an employee whom the City Clerk has approved to work remotely Network- for the purpose of this policy, the network is defined as all of the City of Cleveland's internal and hosted services, data, software, and systems Remote Access- the act of communicating with a computer or network from an off-site location using city-licensed software for secure access. Timeout- A technique that drops or closes a connection after a specific period of inactivity. Two-Factor Authentication- A means of authentication for a user that utilizes two methods to access the network. Usually, a passcode is sent to an email/phone or an authentication app. ORDERED this July 15, 2025.  ORDER TO ADJOURN With there being no further business of the Board that still needs attention, upon motion duly made by Alderman Abraham, second by Alderman Campbell, and unanimously adopted, it is ordered that the Regular Board Meeting of July 15, 2025 be adjourned. ORDERED this July 15,2025. J1 =i�j( J. PAUL JANOUSH, Mayor Attest: Minutes approved this LJ: day of �s:f: ,2025. _:)1- I.,-,,L J. PAUL JANOUSH, Mayor Attest ,Mt (�t., On� £.tO,_ _, MICHELLARBUCKLE, City Clerk  EXHIBIT A BE IT RESOLVED AND ORDERED BY THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF CLEVELAND, MISSISSIPPI that the transfers and claims detailed on the Municipal Claims Docket of said City for the dates of July pt - July 15th , 2025, aggregating $265,733.56 and all hereby approved for payment to the fund and claimant in the amount and from the particular fund as set forth in each of said transfers and claims on said docket, and said amount is hereby appropriated for the immediate payment of each and all of said transfers and claims from the respective funds as shown on said docket to be payable as aforesaid. RESOLVED AND ORDERED as a part of the consent agenda.