City Council Meeting

The City of Cloquet Agenda City Council Meeting Tuesday, March 4, 2025, 6:00 PM City Hall Council Chambers Page 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda a. Approval of March 4, 2025 Council Agenda 3-4 Attachment 4. Approval of Council Minutes a. Minutes from the February 18, 2025 Regular Council Meeting 5 - 12 Attachment 5. Public Comments Please give your name, address, and your concern or comments. Visitors may share their concerns with the City Council on any issue, which is not already on the agenda. Each person will have 3 minutes to speak. The Mayor reserves the right to limit an individual or successive individual's presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. All comments will be taken under advisement by the Council. No action will be taken at this time. 6. Consent Agenda Items in the Consent Agenda are considered routine and will be approved with one motion without discussion/debate. The Mayor will ask if any Council members wish to remove an item. If no items are to be removed, the Mayor will ask for a motion to approve the Consent Agenda. a. Resolution No. 25-20, Authorizing the Payment of Bills and Payroll 13 - 23 Attachment b. Consideration of Appointment to the Housing and Redevelopment 24 - 25 Authority - J. Hagen Attachment c. Approval of Off-Site Gambling Permit for REACH, Inc. 26 - 29 Attachment 7. Public Hearings a. 8th Street Road and Utility Reconstruction Special Assessments 30 - 40  Resolution No. 25-21, A Resolution Adopting Assessments for the Road and Utility Improvements Along 8th Street Attachment 8. Presentations Page 1 of 49  a. Emily Morrison, Carlton County - Pinehurst Park Bandshell Mural 41 - 42 Attachment 9. Council Business a. Appoint Ward 1 Council Seat 43 - 44 Attachment b. Accept Proposal from LHB for Completion of Pine Valley Trailhead 45 - 49 Building Attachment 10. Council Comments, Announcements, and Updates 11. Adjournment Page 2 of 49  CITY OF CLOQUET City Council Agenda Tuesday, March 4, 2025 6:00 p.m. City Hall Council Chambers 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda a. Approval of March 4, 2025 Council Agenda 4. Approval of Council Minutes a. Minutes from the February 18, 2025 Regular Council Meeting 5. Public Comments Please give your name, address, and your concern or comments. Visitors may share their concerns with the City Council on any issue of public business. Each person will have 3 minutes to speak. The Mayor reserves the right to limit an individual or successive individual’s presentation if they become redundant, repetitive, irrelevant, or overly argumentative. All comments will be taken under advisement by the City Council. No action will be taken at this time. 6. Consent Agenda Items on the Consent Agenda are considered routine and will be approved with one motion without discussion/debate. The Mayor will ask if any Council members wish to remove an item. If no items are to be removed, the Mayor will then ask for a motion to approve the Consent Agenda. a. Resolution No. 25-20, Authorizing the Payment of Bills and Payroll b. Consideration of Appointment to the Housing and Redevelopment Authority – J. Hagen c. Approval of Off-Site Gambling Permit for REACH, Inc. 7. Public Hearings a. 8th Street Road and Utility Reconstruction Special Assessments • Resolution No. 25-21, Resolution Adopting Assessments for the Road and Utility Improvements Along 8th Street 8. Presentations a. Emily Morrison, Carlton County – Pinehurst Park Bandshell Mural Page 3 of 49  CITY OF CLOQUET City Council Agenda Tuesday, March 4, 2025 6:00 p.m. City Hall Council Chambers 9. Council Business a. Appoint Ward 1 Council Seat b. Accept Proposal from LHB for Completion of Pine Valley Trailhead Building 10. Council Comments, Announcements, and Updates 11. Adjournment Page 4 of 49  Cloquet City Hall Council Chambers 6:00 P.M. February 18, 2025 Roll Call Councilors Present: Keller, Kolodge, Jaakola, Wilkinson, Mayor Maki Councilors Absent: Lamb Pledge of Allegiance AGENDA MOTION: Councilor Jaakola moved and Councilor Keller seconded the motion to approve the February 18, 2025 agenda as presented. The motion carried unanimously (5-0). MINUTES MOTION: Councilor Kolodge moved and Councilor Jaakola seconded the motion to approve the Regular Meeting Minutes of the February 4, 2025 meeting as presented. The motion carried unanimously (5-0). PUBLIC COMMENTS There were none. CONSENT AGENDA MOTION: Councilor Keller moved and Councilor Wilkinson seconded the motion to adopt the Consent Agenda of February 18, 2025, approving the necessary motions and resolutions. The motion carried unanimously (5-0). a. Resolution No. 25-12, Authorizing the Payment of Bills b. Consideration of Appointment to Library Board – K. Cavanaugh PUBLIC HEARINGS a. 22nd Street Utility Reconstruction Special Assessments and Connection Fees Assistant City Engineer John Anderson gave an overview of the completed 22nd Street utility reconstruction project and explained the City’s Assessment Policy. Mayor Maki announced that now is the time and place for the public hearing on the final assessments and connection fees for the 22nd Street utility reconstruction project. MOTION: Councilor Jaakola moved and Councilor Kolodge seconded the motion to open the Public Hearing. The motion carried unanimously (5-0). The time is 6:09 p.m. The City Administrator received one written objection. After hearing no public comments, the hearing was closed. Page 5 of 49 MOTION: Councilor Wilkinson moved and Councilor Keller seconded the motion to close the public hearing. The time is 6:11p.m. MOTION: Councilor Wilkinson moved and Councilor Jaakola seconded the motion to adopt RESOLUTION NO. 25-16, A RESOLUTION ADOPTING ASSESSMENTS FOR THE UTILTY IMPROVEMENTS ALONG 22ND STREET. The motion was approved unanimously (5-0). WHEREAS, The City made plans to reconstruct sewer and water utilities in 22nd Street from Prospect Avenue to Washington Avenue as part of the City’s 5-Year Capital Improvement Program (CIP) and approved budget for 2024; and WHEREAS, The Cloquet City Council on October 17th 2023 held a hearing to consider the improvement of the sanitary sewer and water mains along 22nd Street from Prospect Avenue to Washington Avenue; and WHEREAS, Said improvement was subsequently ordered and completed and the City has prepared a proposed assessment roll, which is available in the office of the City Administrator for public inspection; and WHEREAS, Due notice was given that said special assessments would be considered by the City Council at its meeting to be held on February 18, 2025, and at said meeting and time all parties interested were given an opportunity to be heard; and WHEREAS, The City Council has met, heard and passed upon all objections to the proposed assessment. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA: 1. Such assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefitted by the improvement in the amount of the assessment levied against it. 2. Said assessments shall be payable in equal annual installments extending over a period of ten (10) years and shall bear interest at a rate of six percent (6%) per annum from March 20, 2025. Property owners may prepay the entire assessment, or any portion of it, to the City of Cloquet without interest prior to March 20, 2025. Any principal not paid by November 30th of each year, will be certified along with accrued interest to the Carlton County Auditor for collection with the Real Estate Taxes payable over the period stated above. MOTION: Councilor Kolodge moved and Councilor Wilkinson seconded the motion to adopt RESOLUTION NO. 25-17, A RESOLUTION ADOPTING CONNECTION CHARGES FOR THE UTILITY IMPROVEMENTS ALONG 22ND STREET. The motion carried unanimously (5-0). WHEREAS, On February 18, 2025, the City Council Adopted the Assessment Roll for Sewer and Water Utility Reconstruction along 22nd Street; and WHEREAS, The Adopted Assessment Roll does not include those properties that sewer and/or water services where extended but not connected; and Page 6 of 49  WHEREAS, In accordance with the City Assessment Policy, section 10.8 The City may collect Connection Fees in place of Special Assessments. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA: 1. Such Connection Fees, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the connection fee to be collected at time of connection for the lands named therein, and each tract of land therein is hereby found to be benefitted by the improvement in the amount of the connection fee listed against it. 2. Said connection fee shall be payable in full at time of connection. 3. Said Connection fee represents the cost of the main and lateral. It does not include other fees due at connection such as water meters, plumbing permits or CAF fee. b. Public Infrastructure Streetscaping Grant Award Public Works Director Caleb Peterson reviewed the west end streetscaping project that received a grant award from DEED in the amount of $483,649 for 24 new streetlights and a new park sign for Wentworth Park. Mayor Maki announced that now is the time and place for the final public hearing on the public Infrastructure Streetscaping Grant Award. MOTION: Councilor Keller moved and Councilor Kolodge seconded the motion to open the public hearing. The motion carried unanimously (5-0). The time is 6:30 p.m. Comment was heard from Jana Peterson, Pine Knot News, stating the new lights are lovely and she appreciates the lights when she’s working at night. The West End is looking better and she appreciates the city’s efforts. Hearing no further public comment, the hearing was closed. MOTION: Councilor Wilkinson moved and Councilor Jaakola seconded the motion to close the public hearing. The motion carried unanimously (5-0). PRESENTATIONS There were none. POLICE OFFICER HIRE - MOOERS MOTION: Councilor Kolodge moved and Councilor Keller seconded the motion to approve the probationary appointment of Daniel Mooers to the position of Police Officer. The motion carried unanimously (5-0). APPROVING SITE PLAN FOR JBB GROUP, LLC (COLLINS ROOFING AND SHEET METAL) MOTION: Councilor Jaakola moved and Councilor Wilkinson seconded the motion to adopt RESOLUTION NO. 25-13, A RESOLUTION APPROVING THE SITE PLAN IN THE OM-OFFICE/MANUFACTURING DISTRICT FOR JBB GROUP, LLC, A Page 7 of 49  LIMITED LIABILITY COMPANY, ORGANIZED UNDER THE LAWS OF THE STATE OF MINNESOTA (COLLINS ROOFING AND SHEET METAL). The motion carried unanimously (5-0). WHEREAS, JBB Group LLC, a limited liability company, organized under the laws of the State of Minnesota (Collins Roofing and Sheet Metal) is proposing a Site Plan in the OM – Office/Manufacturing District for a 6,400 square foot building; and WHEREAS, the property of the proposed Site Plan is located west of Commerce Way and north of Stark Road and is legally described as follows: Lots 1 and 2, Block 5, Cloquet Business Park, Carlton County, Minnesota. And, WHEREAS, the Planning Commission reviewed the staff report and recommends approval of the Site Plan. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, that the City Council approves Zoning Case 24- 18 for a site plan for JBB Group LLC, a limited liability company, organized under the laws of the State of Minnesota (Collins Roofing and Sheet Metal) for a 6,400 square foot building subject to the following conditions: 1. Compliance with the Assistant City Engineer’s Memo dated February 4, 2025. 2. Applicant to submit a lighting plan for review prior to the issuance of a building permit. 3. Equipment/material storage area shall be screened by a one hundred (100) percent opaque fence not less than 5 feet in height. 4. If the trash storage is not located within the building, then it will need to be located within a screened enclosure 5. Signage shall comply with the Ordinance requirements. AUTHORIZING REAL ESTATE PURHCASE AND DEVELOPMENT AGREEMENT, REAL ESTATE PURCHASE OPTION – JBB GROUP, LLC MOTION: Councilor Wilkinson moved and Councilor Jaakola seconded the motion to approve RESOLUTION NO. 25-14, A RESOLUTION AUTHORIZING THE PURCHASE AND DEVELOPMENT AGREEMENT AND REAL ESTATE PURCHASE OPTION RELATING TO THE SALE OF COMMERCIAL PROPERTY FROM THE CITY OF CLOQUET TO JBB GROUP, LLC., The motion carried unanimously (5-0). Purchase price for Lot 1, Block 5, Cloquet Business Park is $16,546.32; Purchase price for Lot 2, Block 5, Cloquet Business Park is $12,578.40; Real Estate Purchase Option $17,484.48. A. WHEREAS, the City of Cloquet, Minnesota (the "City") currently owns certain real estate located in the City, Carlton County, Minnesota, and legally described as follows (the "Property"): Page 8 of 49  Legal Description Property Identification Number Lot 1, Block 5, Cloquet Business Park 06-617-0860 Lot 2, Block 5, Cloquet Business Park 06-617-0880 B. WHEREAS, JBB GROUP LLC (the "Developer") desires to acquire and develop the Property; and C. WHEREAS, the City proposed to convey the Property to the Developer pursuant to a Purchase and Development Agreement (the "Purchase Agreement"), which has been submitted to the City Council for review and approval. The Developer will construct a manufacturing and office facility on the Property, which will be leased to The Companies LLC, a Minnesota limited liability company, d/b/a Collins Roofing and Sheet Metal. D. WHEREAS, the City currently owns certain real estate located in the City, Carlton County, Minnesota, and legally described as follows (the "Option Property"): Legal Description Property Identification Number Lot 3, Block 5, Cloquet Business Park 06-617-0900 E. WHEREAS, the City proposes to provide the Developer with an option (the “Option”) to purchase the Option Property pursuant to a Real Estate Purchase Option and Development Agreement (the "Option Agreement," and together with the Purchase Agreement, the “Agreements”), which has been submitted to the City Council for review and approval. Pursuant to the Option Agreement, within the next three years, the Developer must propose substantial construction plans for the Option Property to exercise the Option and purchase the Option Property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cloquet, Minnesota as follows: 1. The City Council hereby approves the Agreements in substantially the forms submitted, and the Mayor and City Administrator are hereby authorized and directed to execute the Agreements on behalf of the City. 2. The approval hereby given to the Agreements includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the City officials authorized by this resolution to execute the Agreements. The execution of the Agreements by the appropriate officer or officers of the City shall be conclusive evidence of the approval of the Agreements in accordance with the terms hereof. APPROVING SITE PLAN FOR CMK PROPERTIES, LLC – TRACTOR SUPPLY COMPANY MOTION: Councilor Wilkinson moved and Councilor Jaakola seconded the motion to adopt RESOLUTION NO. 25-15, A RESOLUTION APPROVING THE SITE PLAN IN THE RC-REGIONAL COMMERCIAL DISTRICT FOR CMK PROPERTIES, LLC FOR TRACTOR SUPPLY COMPANY. The motion carried unanimously (5-0) Page 9 of 49  WHEREAS, CMK Properties, LLC is proposing a Site Plan for Tractor Supply Company in the RC – Regional Commercial District for a 21,930 square foot building; and WHEREAS, the property of the proposed Site Plan is located at 1604 Highway 33 and is legally described as follows: The Northeast Quarter of the Northwest Quarter of the Southeast Quarter (NE¼ of the NW¼ of the SE¼), Section Twenty-six (26), Township Forty-Nine (49) North, Range Seventeen (17) West, Carlton County, Minnesota, EXCEPTING THEREFROM State Trunk Highway No. 33 right-of-way. And, WHEREAS, the Planning Commission reviewed the staff report and recommends approval of the Site Plan. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, that the City Council approves Zoning Case 24- 22 for a site plan for CMK Properties, LLC for a 21,930 square foot building subject to the following conditions: 6. The required easements, inspection and maintenance agreements, inspection and maintenance plan, financial guarantee and other items as required for the stormwater BMPs must be submitted before a building permit is issued. 7. Compliance with the Assistant City Engineer’s Memo dated January 30, 2025. 8. Applicant shall submit a landscape plan compliant with the requirements of the zoning ordinance for review and approval prior to the issuance of a building permit. 9. Installation of a fence or vegetative screening along the northern property line of not less than ninety (90) percent opacity and not less than five (5) in height to create a buffer between adjacent land uses. 10. Roof top mechanical units shall be screened along the edges of the roof line on all sides of the building to mitigate visual impacts on adjacent properties. 11. A fence shall be installed along the top of the retaining wall 12. Concrete curbing shall be installed along the south edge of the parking and circulation drive. The curb may be constructed as a flat ribbon curb with no back that allows drainage to reach the pond along its entire length if this is the intent of the grading design 13. Maximum driveway width at Street Curb is thirty (30) feet. 14. Signage shall comply with the Ordinance requirements. Michael Krick addressed Council regarding his concerns over the proposed location of the Tractor Supply Company. PEDESTRIAN BRIDGE LCCMR FUNDING APPLICATION MOTION: Councilor Kolodge moved and Councilor Keller seconded the motion to adopt RESOLUTION NO. 25-18, A RESOLUTION SUPPORTING APPLICATION FOR LEGISLATIVE-CITIZEN COMMISSION ON MINNESOTA RESOURCES (LCCMR) FUNDING ASSOCIATED WITH ST. LOUIS RIVER BRIDGE IMPROVEMENTS. The motion carried unanimously (5-0). Page 10 of 49 AWARDING 2025 PUBLIC WORKS TRUCK PURCHASE MOTION: Councilor Jaakola moved and Councilor Wilkinson seconded the motion to approve RESOLUTION NO. 25-19, A RESOLUTION AWARDING 2025 PUBLIC WORKS TRUCK PURCHASES. The motion carried unanimously (5-0). WHEREAS, The City has completed specifications for 2025 Public Works Truck Purchases as included in the CIP and Budget; and WHEREAS, Pricing for the budgeted truck purchases was obtained under the Cooperative Purchase Agreement with the State of Minnesota as follows: Dealer Ford F-250 Ford F-250 Ram 3500 Ram F-150 Unit 307 Unit 407 Unit 605 Unit 506 Midway Ford (State Bid) $53,468.68 $52,661.68 Less Trade ($3,000.00) ($15,000.00) Total $50,468.68 $37,661.68 Wood City Motors (Fleet Pricing) $54,455.00 $53,678.00 $52,868.00 $46,428.00 Less Trade ($7,000.00) ($18,300.00) ($21,450.00) ($5,500.00) Total $47,455.00 $35,378.00 $31,418.00 $40,928.00 Dodge of Burnsville(State Bid) $46,103.82 Less Trade ($5,000.00) Total $41,103.82 Saxon Ford (State Bid) $51,890.39 Less Trade ($12,000.00) Total $39,890.39 NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, That the state contracts bids from Wood City Ford for replacement of Units 307, 407, 605 and 506 are hereby accepted. BE IT FURTHER RESOLVED, That city staff is hereby authorized to place said orders and dispose of the resulting surplus equipment is accordance with state law. HIGHWAY 33 PRELIMINARY DESIGN ALTERNATIVES City Engineer Caleb Peterson gave a recap of the 2028 reconstruction design concept of Highway 33 from Big Lake Road to the St. Louis River Bridge. MnDOT is currently soliciting engineering firms for proposals to begin final design and preparation of bid documents and has requested feedback from City Council on the 3 design options. Councilors agreed design option “G” is the best option. No council action is needed tonight. COUNCIL COMMENTS, ANNOUNCEMENTS, AND UPDATES There were none. ADJOURNMENT On a motion duly carried by a unanimous yea vote of all members present on roll call, the Council adjourned. Page 11 of 49 ____________________________ Tim Peterson, City Administrator Page 12 of 49  ADMINISTRATIVE OFFICES 101 14th Street 0 Cloquet MN 55720 Phone: 218—879-3347 0 Fax: 218-879-6555 www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Ann Michaud, Assistant Finance Director Reviewed by: Tim Peterson, City Administrator W Date: March 4, 2025 ITEM DESCRIPTION: Payment of Bills and Payroll Proposed Action Staff recommends the Council move to adopt RESOLUTION NO. 25-20, A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS AND PAYROLL. Background/Overview Statutory Cities are required to have most claims authorized by the city council. Policy Objectives MN State Statute sections 412.271, Claims and Disbursements for Statutory Cities. Financial/Budget/Grant Considerations See resolution for amounts charged to each individual fund. Advisogy Committee/Commission Action Not applicable. Supporting Documents Attached Page 13 of 49 a. Resolution Authorizing the Payment of Bills and Payroll  STATE OF MINNESOTA RESOLUTION NO. 25—20 A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS AND PAYROLL WHEREAS, The City has various bills and payroll each month that require payment. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, That the bills and payroll be paid and charged to the following funds: 101 General Fund $ 486,058.41 231 Public Works Reserve 337,613.38 — 403 Capital Projects Revolving 4,284.00 — 406 City Sales Tax Pine Valley 15,645.00 600 - Water Lake Superior Waterline 168,245.77 — 601 Water In Town 99,492.31 602 Sewer Fund 32,267.81 605 Stormwater Fund 1,291.56 TOTAL: $ 1,144,898.24 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CLOQUET THIS 4TH DAY OF MARCH, 2025. ATTEST: Roger Maki, Mayor Tim Peterson, City Administrator Page 14 of 49 DATE: 02/27/2025 CITY OF CLOQUET PAGE: 1 TIME: 10:18:14 VENDOR SUMMARY REPORT ID: AP442000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE 117200 AMSOIL INC. 2,436. 77 1,652. 88 121210 ASCENDANCE TRUCKS, LLC 295. 48 140,269. 84 126850 BLAINE BROTHERS MAINTENANCE, I 1,423. 80 115. 28 128075 BRAUN INTERTEC CORP .00 13,477. 50 129800 BUREAU CRIMINAL APPREHENSION .00 750 .00 134000 CARLTON COUNTY HIGHWAY DEPT 2,535. 36 1,867. 06 "37310 CENTURY LINK 1,019. 16 141 .00 37340 CHAMBERLAIN OIL CO., INC. 1,421. 41 171. 60 139025 CINTAS 568. 20 181. 22 139030 CINTAS CORPORATION 5,041. 62 882. 76 39800 CLOQUET AREA CHAMBER OF COMMER 8,638. 32 3,745. 06 147050 CONSOLIDATED TELEPHONE COMPANY 6,508. 60 3,255. 21 150100 IMPERIAL DADE 792. 59 1,423. 75 52550 DECAIGNY EXCAVATING INC 4,032. 00 4,098. 80 56600 DULUT4 LAWN & SPORTS, INC. 608. 81 220. 49 64900 FASTE‘AL .00 88. 64 69180 FORCE AMERICA DISTRIBUTING LLC 183. 70 20. 00 71100 FRYBERGER, BUCHANAN, SMITH & 53,590. 50 300. 00 75500 GPM I C .00 88,141. 42 175700 GRAINGER 3,360. 73 877 .86 179340 HAGENS GLASS & PAINT 316. 92 181. 28 80500 HAWKI S INC 23,621. 77 5,943. 33 188000 INNOVATIVE OFFICE SOLUTIONS 953. 85 53. 35 89900 IWI .00 28,808. 00 .93800 RONALD S JOHNSON .00 325. 00 ..97800 L & M FLEET SUPPLY INC. 2,481. 02 1,889. 00 202250 LEADSONLINE .00 3,106. OO 203400 LHB, INC 7,875. 00 5,625. 00 205050 LOFTLER COMPANIES INC 270. 93 14. 29 211300 MENARDS INC .00 85. 54 211400 MENARDS INC 2,510. 72 93. 47 211700 METRO SALES, INC. 649. 16 96. 47 212400 MIC4AUD DIST INC 248. 02 84. 30 219080 MINIESOTA DEPT OF AGRICULTURE .00 82. 00 220500 MIN ESOTA DEPARTMENT .00 8,978. 00 223700 MIN ESOTA RURAL WATER .00 450. 00 228200 MUTUAL OF OMAHA 2,880. 02 1,495. 01 242850 Page 15 of 49 PARSONS ELECTRIC LLC 25,936. 59 938. 94 244300 BRE T BELICH 1,481. 77 560 .83 245575 PJ'S LUCKY SEVEN GENERAL STORE 19. 98 19. 98 DATE: 02/27/2025 CITY OF CLOQUET PAGE: 2 TIME: 10:18:14 VENDOR SUMMARY REPORT ID: AP442000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE 269400 SUNSET LAW ENFORCEMENT 0.00 3,959.00 270400 SUPERIOR WATER, LIGHT & POWER 179.77 112.62 271975 TEAMSTERS JOINT COUNCIL 32 216,726.00 13,963.00 272600 TERMINAL SUPPLY INC 323.75 52.55 273650 TPG PRESSURE INC 0.00 5,910.29 275075 TITAN MACHINERY 0.00 233.98 276226 MONROE TOWMASTER LLC 73.40 170,032.00 277550 TURFWERKS 593.30 105.43 278600 TAURA INC 9,746.46 3,904.82 279100 U S BANK EQUIPMENT FINANCE 1,258.76 443.00 284580 VC3 51,132.08 875.00 288150 WASTE MANAGEMENT NORTHERN MN 69.34 69.34 288180 WATER CONSERVATION SERVICE INC 0.00 1,694.10 291400 WOOD CITY MOTORS 421.83 328.75 293700 ZIEGLER INC 434.06 298.83 R0002531 TERESA JONES 0.00 300.00 TOTAL ALL VENDORS: 529,004.37 Page 16 of 49  City of Cloquet Vendor Summary Report Reconciliation Invoices Due On/Before 3/4/2025 Bills 558,058. 37 Less: CAFD 0 .00 Less: Library (582. 82) Bills approved 557,475. 55 Other: Payroll 588,917. 70 — Payroll benefits (1,495. 01) Total Bills and Payroll Approved 1,144,898. 24 Page 17 of 49 DATE: 02/27/25 CITY OF CLOQUET PAGE: 1 TIME: 10:34:55 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 00 228200 MUTUAL OF OMAHA 2,880.02 1,495.01 1,495.01 41 GENERAL GOVERNMENT 139025 CINTAS 568.20 66.91 139030 CINTAS CORPORATION 5,041.62 34.58 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 456.68 150100 IMPERIAL DADE 792.59 711.88 171100 FRYBERGER, BUCHANAN, SMITH & 53,590.50 300.00 179340 HAGENS GLASS & PAINT 316.92 40.25 188000 INNOVATIVE OFFICE SOLUTIONS 953.85 17.34 193800 RONALD S JOHNSON 162.50 211300 MENARDS INC 85.54 212400 MICHAUD DIST INC 248.02 28.10 279100 U S BANK EQUIPMENT FINANCE 1,258.76 302.75 GENERAL GOVERNMENT 2,206.53 42 PUBLIC SAFETY 129800 BUREAU CRIMINAL APPREHENSION 750.00 139025 CINTAS 568.20 44.83 139030 CINTAS CORPORATION 5,041.62 56.02 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 825.56 150100 IMPERIAL DADE 792.59 711.87 179340 HAGENS GLASS & PAINT 316.92 40.24 193800 RONALD S JOHNSON 162.50 197800 L & M FLEET SUPPLY INC. 2,481.02 38.97 202250 LEADSONLINE 3,106.00 212400 MICHAUD DIST INC 248.02 56.20 244300 BRENT BELICH 1,481.77 360.83 245575 PJ'S LUCKY SEVEN GENERAL STORE 19.98 19.98 Page 18 of 49 269300 STREICHER'S 132.62 185.00 269400 SUNSET LAW ENFORCEMENT 3,959.00 DATE: 02/27/ 25 CITY OF CLOQUET PAGE: 2 TIME: 10:34: 55 DEPARTMENT SUMMARY REPORT ID: AP4430 00.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 43 PUBLIC WORKS 121210 ASCENDANCE TRUCKS, LLC 295.48 1,496. 46 126850 BLAINE BROTHERS MAINTENANCE, I 1,423.80 115. 28 134000 CARLTON COUNTY HIGHWAY DEPT 2,535.36 1,867. 06 137340 CHAMBERLAIN OIL CO., INC. 1,421.41 171 .60 139030 CINTAS CORPORATION 5,041.62 76. 13 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 262. 59 164900 FASTENAL 74. 29 188000 INNOVATIVE OFFICE SOLUTIONS 953.85 .32 197800 L & M FLEET SUPPLY INC. 2,481.02 789. 93 211700 METRO SALES, INC. 649.16 32. 16 244300 BRENT BELICH 1,481.77 200. OO 293700 ZIEGLER INC 434.06 298. 83 PUBLIC WORKS 5,386. 65 45 CULTURE AND RECREATION 137310 CENTURY LINK 1,019.16 141 .00 139030 CINTAS CORPORATION 5,041.62 663. 46 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 465. 55 156600 DULUTH LAWN & SPORTS, INC. 608.81 220. 49 164900 FASTENAL 14. 35 175700 GRAINGER 3,360.73 287. 82 179340 HAGENS GLASS & PAINT 316.92 100. 79 197800 L & M FLEET SUPPLY INC. 2,481.02 806. 52 219080 MINNESOTA DEPT OF AGRICULTURE 82. 00 272600 TERMINAL SUPPLY INC 323.75 52. 55 277550 TURFWERKS 593.30 105. 43 CULTURE AND RECREATION 2,939. 96 46 COMMUNITY DEVELOPMENT 139800 CLOQUET AREA CHAMBER OF COMMER 8, 638. 32 3,745. 06 Page 19 of 49 147050 CONSOLIDATED TELEPHONE COMPANY 6, 508. 6O 65. 24 188000 INNOVATIVE OFFICE SOLUTIONS 953. 85 26. 70 DATE: 02/27/25 CITY OF CLOQUET PAGE: TIME: 10:34:55 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE LIBRARY FUND 45 CULTURE AND RECREATION 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 582 .82 CULTURE AND RECREATION 582. 82 PUBLIC WORKS RESERVE 42 PUBLIC SAFETY 189900 IWI 28,808. 00 PUBLIC SAFETY 28,808. 00 43 PUBLIC WORKS 121210 ASCENDANCE TRUCKS, LLC 295.48 138,773. 38 276226 MONROE TOWMASTER LLC 73.40 170,032. 00 PUBLIC WORKS 308,805. 38 — CAPITAL PROJECTS REVOLVING 81 SPECIAL PROJECTS 261800 SEH 4,284. 00 SPECIAL PROJECTS 4,284. OO CITY SALES TAX PINE VALLEY 81 SPECIAL PROJECTS 128075 BRAUN INTERTEC CORP 10,020. 00 203400 LHB, INC 7,875.00 5,625. 00 SPECIAL PROJECTS 15,645. 00 Page 20 of 49 DATE: 02/27/25 CITY OF CLOQUET PAGE: 4 TIME: 10:34:55 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE ~ WATER LAKE SUPERIOR WATERLIN 51 STATION 2 139025 CINTAS 568.20 69. 48 139030 CINTAS CORPORATION 5,041.62 19. 80 180500 HAWKINS INC 23,621.77 3,801. 16 211400 MENARDS INC 2,510.72 93. 47 288150 WASTE MANAGEMENT NORTHERN MN 69.34 69. 34 STATION 2 4,053. 25 52 LAKE SUPERIOR WATERLINE 139030 CINTAS CORPORATION 5,041.62 .90 152550 DECAIGNY EXCAVATING INC 4,032.00 3,148. 80 197800 L & M FLEET SUPPLY INC. 2,481.02 63. 4O 270400 SUPERIOR WATER, LIGHT & POWER 179.77 112. 62 288180 WATER CONSERVATION SERVICE INC 913. 60 LAKE SUPERIOR WATERLINE 4,242. 32 ~ WATER IN TOWN SYSTEM 49 CLOQUET 128075 BRAUN INTERTEC CORP 3,457. 5O 139030 CINTAS CORPORATION 5,041.62 10. 88 152550 DECAIGNY EXCAVATING INC 4,032.00 950. 00 175700 GRAINGER 3,360.73 387. 84 180500 HAWKINS INC 23,621.77 2,142. 17 197800 L & M FLEET SUPPLY INC. 2,481.02 126. 79 205050 LOFFLER COMPANIES INC 270.93 14. 29 220500 MINNESOTA DEPARTMENT 8,978. OO 259900 SAMBATEK, INC 6,542.50 532. 50 273650 TPG PRESSURE INC 5,910. 29 275075 TITAN MACHINERY 233. 98 288180 WATER CONSERVATION SERVICE INC 780. 50 291400 WOOD CITY MOTORS 421.83 328. 75 Page 21 of 49 R0002531 TERESA JONES 300. 00 DATE: 02/27/25 CITY OF CLOQUET PAGE: 5 TIME: 10:34:55 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE - WATER IN TOWN SYSTEM 54 BILLING & COLLECTION 278600 TAURA INC 9,746.46 3,904.82 279100 U S BANK EQUIPMENT FINANCE 1,258.76 59.00 BILLING & COLLECTION 3,966.14 57 ADMINISTRATION & GENERAL 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 413.45 188000 INNOVATIVE OFFICE SOLUTIONS 953.85 2.32 211700 METRO SALES, INC. 649.16 32.15 223700 MINNESOTA RURAL WATER 450.00 ADMINISTRATION & GENERAL 897.92 — ENTERPRISE FUND SEWER 55 SANITARY SEWER 139030 CINTAS CORPORATION 5,041.62 17.99 175700 GRAINGER 3,360.73 140.64 197800 L & M FLEET SUPPLY INC. 2,481.02 63.39 SANITARY SEWER 222.02 57 ADMINISTRATION & GENERAL 147050 CONSOLIDATED TELEPHONE COMPANY 6,508.60 183.32 188000 INNOVATIVE OFFICE SOLUTIONS 953.85 2.35 211700 METRO SALES, INC. 649.16 32.16 ADMINISTRATION & GENERAL 217.83 STORM WATER UTILITY Page 22 of 49 57 ADMINISTRATION & GENERAL DATE: 02/27/25 CITY OF CLOQUET PAGE: 6 TIME: 10:34:55 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/04/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE STORM WATER UTILITY 59 OPERATIONS 175700 GRAINGER 3,360.73 61.56 OPERATIONS 61.56 TOTAL ALL DEPARTMENTS 529,004.37 Page 23 of 49  ADMINISTRATIVE OFFICES 101 14th Street a Cloquet MN 55720 Phone: 218-879-3347 0 Fax: 218-879-6555 email: admin@cloguetmn.gov www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Tim Peterson, City Administrator Date: March 4, 2025 W ITEM DESCRIPTION: Consideration of HRA Appointment Proposed Action The City Council is asked to discuss the appointment of Joshua Hagen to serve on the Cloquet—Carlton Housing and Redevelopment Authority (HRA). Background/Overview Attached is an application of interest from Mr. Hagen to serve on the HRA, ?lling the vacancy left by Shari Olson who is now serving as Executive Director of the HRA. Mr. Hagen will complete the remainder of Ms. Olson’s term which expires June 30, 2027. The HRA has a ?ve—memberBoard of Directors to oversee operations. Board members serve 5-year terms that are staggered. Policy Objectives To keep the various City Boards, Commissions and Committees at full membership as identi?ed by the City Council or under City Code. Section 2.2.05 of the Code addresses the membership and terms of the HRA. The HRA is further governed by 469 of Minnesota Statute. Financial/Budget/Grant Considerations None Advisogy Committee/Commission Action Page 24 of 49 None Supporting Documentation Attached  ADMINISTRATIVE OFFICES - 101 14th Street, Cloquet MN 55720 Phone: 218~879-3347 Fax: 218—879-6555 www.cloquetmn.gov email: kstarnold@cloquetmn.gov Application for Appointment to Advisory Boards and Commissions Name: Date: Joshua L. Hagen 2/14/25 Address Email: josh.hagen@carltoncountymn.gov Home Phone: Work Phone: Cell Phone: 218-451—6517 How long have you lived in Cloquet? Years/Months: Which Ward? 49 years 3 What Cloquet community activities have you been involved in? i live and work in Cloquet. I am a member of Our Saviors (member of Church in Society committee, play in the band, usher), Planned and assisted in running the Operation Community Connect in the Fall, the school backpack program and school food program. I have worked for the county for 21 years, 18 as the Truancy Officer, 2 as the Restorative Justice Coordinator and currently the Family & Community Liaison. Please describe any previous experience you have which is similar to serving on a volunteer Advisory Board/Commission. l have been a member of solid waste & recycling committee and the Health and Human Service Advisory Board for Carlton County, the REACH mentoring program. Currently on Our Saviors Church in Society Committee that you are interested in serving on? Do you have a preferred Board/Commission Yes No ~ Yes onlyhouslgqat this time if yes, fill in the name of Board/Commission: Housing with Sherri Olson Would you consider an alternate appointment? Yes No Nolhankyou If yes, which one? None at the this time, thank you i.e., routine travel, Please describe any schedule conflictswith the regular meeting schedules for the Board/Commissions work schedules and the like. Page 25 of 49 Ms. Olson told me the meeting times Why do you wish to be on a Board/Commission?  ADMINISTRATIVE OFFICES 101 14th Street 0 Cloquet MN 55720 Phone: 218—879-3347 Fax: 218-879-6555 . email: admin clo uetmn. ov www.cloquetmn.gov REQUESTFOR COUNCIL ACTION To: Mayor and City Council From: Tim Peterson, City AdministratorTZ? Date: March 4, 2025 ITEM DESCRIPTION: Approval of Off—SiteGambling for REACH, Inc. Proposed Action Staff recommends the City Council move to adopt RESOLUTION NO. 25-22, A RESOLUTION APPROVING OFF -SITE GAMBLING FOR REACH lNC., TO CONDUCT A RAFFLE EVENT AT THE JACK, INC. Background/Overview The City has received an application from REACH, Inc., to conduct off-site gambling for a raf?e event on April 12, 2025 at the Jack, Inc. REACH, Inc. currently holds a premises permit for lawful gambling at Pedro’s Grill and Cantina, therefore needs City approval to conduct off-site gambling at another location. Policy Objectives Approval of application by local community is required under MN Statutes. Financial/Budget/Grant Considerations There is no cost to the City regarding the approval of the application nor does the City retain any fees for its consideration. Advisory Committee/Commission Action None Supporting Documentation Attached 0 Resolution No. 25-22 Page 26 of 49 0 LG230 Application to Conduct Off-Site Gambling  MINNESOTA LAWFULGAMBLING 10/24 Page 1 on LG230 Application to Conduct Off-Site Gambling No Fee Y) i Organization Name: EEKH I C License Number: 3 0W3 Address: 5 3 55K) ’2’)“ 7() 7 [Jig/L? City: (2/)Ciu-Q/E , MN Zip: m ii I K . ' : — ,, Chief Executive Officer (CEO) Name-$61140 i0» Ko?éi Daytime phone:,Z /‘8 b/O,C) #Z‘) 5 " ’ Gambling Manager Name: L)(Vi/6“" C M V\\3<c>0(\ Daytime Phone: (2 l8 “’26P 9 [OH 0 Twelve off-site events are allowed each calendar year not to exceed a total of 36 days. From / % /2‘/ 202's to [/l/ /2/ A023 Check the type of games that will be conducted: Xkaf?e E] Pull—Tabs |:| Paddlewheel |:|Bingo ElTipboards Name of location where gambling activity will be conducted: W‘C‘jN/L tin C: Steetadde ad [Itch City towns:hlpn): (or H?)M C420 9% Zip: 55 ..72L‘county: CCU 0 Do not use a post office box. 1(fl/C O If no street address, write in road designations (example: 3 miles east of Hwy. 63 on County Road 42). Does your organization own the gambling premises? DYes If yes, a lease is not required. go If no, the lease agreement below must be completed, and signed by the lessor. l'y Rent to be paid for the leased area: $ 0 ’JC/ (if none, write "0") All obligations and agreements between the organization and the lessor are listed below or attached. 0 Any attachments must be dated and signed by both the lessor and lessee. 0 This lease and any attachments is the total and only agreement between the lessor and the organization conducting lawful gambling activities. Page 27 of 49 0 Other terms, if any:  LG230 Application to Conduct Off-Site Gambling 10/24 Page 2 of 2 CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Sig nature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. must sign. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: H m A \‘A r: The person signing this application must be your organization‘s CEO and have their name on ?le with the Gambling Control Board. If the CEO has changed and the current CEO has not filed a LGZOOBOrganization Officers Affidavit with the Gambling Control Board, he or she must do so at this time. I have read this application, and all information is true, accurate, and complete and, if applicable, agree to the lease terms as stated in this application. Signature of CEO (must be CEO's signature; designee may not sign) Date Mail or fax to: No attachments required. Minnesota Gambling Control Board Suite 300 South Questions? Contact a Licensing Specialist at 651~539-1900. 1711 West County Road B Rosevllle, MN 55113 Page 28 of 49 Fax: 651-639-4032  CITY OF CLOQUET COUNTY OF CARLTON STATE OF MINNESOTA RESOLUTION NO. 25-22 APPROVING OFF ~SITE GAMBLING FOR REACH, INC. TO CONDUCT A RAFFLE EVENT AT THE JACK, INC. WHEREAS, The City of Cloquet has received an application from REACH, Inc., 707 Highway 33 South, Cloquet, MN 55720, to conduct an off-site raf?e event on April 12, 2025 at The Jack, 1016 Cloquet, MN 55720. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, That the City Council has reviewed the application of REACH, Inc., to conduct off-site gambling for a raf?e event on April 12, 2025 at The Jack, 1016 Cloquet Avenue, Cloquet, and has no objection to the Minnesota Gambling Control Board’s issuance of such permit. BE IT FURTHER RESOLVED That the Cloquet City Council hereby waives the normally required thirty—daywaiting period for the issuance of said permit. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CLOQUET THIS 4"1 DAY OF MARCH 2025. Roger Maki, Mayor ATTEST: Tim Peterson, City Administrator Page 29 of 49 Page 30 of 49 Page 31 of 49  CITY OF CLOQUET COUNTY OF CARLTON STATE OF MINNESOTA RESOLUTION NO. 25-21 RESOLUTION ADOPTING ASSESSMENTS FOR THE ROAD AND UTILITY IMPROVEMENTS ALONG 8TH STREET WHEREAS, The City made plans to reconstruct curb and gutter and sewer and water utilities in 8th Street from Sahlman Avenue to Prospect Avenue as part of the City’s 5-Year Capital Improvement Program (CIP) and approved budget for 2024; and WHEREAS, The Cloquet City Council on March 6th, 2024 held a hearing to consider the improvement of the street and sanitary sewer and water mains along 8th Street from Sahlman Avenue to Prospect Avenue; and WHEREAS, Said improvement was subsequently ordered and completed and the City has prepared a proposed assessment roll, which is available in the office of the City Administrator for public inspection; and WHEREAS, Due notice was given that said special assessments would be considered by the City Council at its meeting to be held on March 4th, 2025, and at said meeting and time all parties interested were given an opportunity to be heard; and WHEREAS, The City Council has met, heard and passed upon all objections to the proposed assessment. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA: 1. Such assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefitted by the improvement in the amount of the assessment levied against it. 2. Said assessments shall be payable in equal annual installments extending over a period of ten (10) years and shall bear interest at a rate of six percent (6%) per annum from April 3rd, 2025. Property owners may prepay the entire assessment, or any portion of it, to the City of Cloquet without interest prior to April 3rd, 2025. Any principal not paid by November 30th of each year, will be certified along with accrued interest to the Carlton County Auditor for collection with the Real Estate Taxes payable over the period stated above. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CLOQUET THIS 4th DAY OF MARCH, 2025. _________________________ ATTEST: Roger Maki, Mayor ___________________________________ Tim Peterson, City Administrator Page 32 of 49 Page 33 of 49 Page 34 of 49 Page 35 of 49 Page 36 of 49 Page 37 of 49 Page 38 of 49 Page 39 of 49 Page 40 of 49  vanmm "mm an luv-um mud-nun!» win m M m mumIII-Mold W mun-m. mmmm.nmmmmmumwm mum; umm-aamwuv- hut-mow mlm madam». pad In mmmwnmmmmwm Page 41 of 49 Page 42 of 49  ADMINISTRATIVE OFFICES 101 14th Street 0 Cloquet MN 55720 Phone: 218-879-3347 0 Fax: 218-879—6555 email: admin@cloguetmn.gov www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Tim Peterson, City Administrator'rbe Date: March 4, 2025 ITEM DESCRIPTION: Appoint Ward 1 Council Seat Reguested Action Staff recommends that Council appoint Chris Swanson to ?ll the vacant Ward 1 Council Seat for the remaining 2 years of the term. Background/Overview At the January 21, 2025 City Council meeting, council was presented with two options to ?ll the vacancy left by former Councilor Bun Carlson, based on Minnesota State Statute 412.02. The ?rst option is to appoint a quali?ed candidate to serve as the Ward 1 Councilor until the next general election (November 3, 2026). The second choice would be to work with Carlton County to call for and hold a special election. In 2019 the council decided to hold a special election for Ward 3, which resulted in three candidates ?ling, therefore requiring a primary election as well as a special election. The turnout for that election was extremely low resulting in less than 100 voters coming to cast their vote. In 2022, Ward 3 Councilor Swanson resigned his seat due to moving out of his ward. At that time, Councilors motioned to appoint his replacement through an application and interview process versus a special election. Based on this information and the fact that the cost is several thousand dollars to hold an election, council agreed to appoint an interested and eligible applicant to ?ll the remainder of the Councilor Ward 1 term . Eligible residents of Ward 1 were invited to submit applications of interest by February 24, 2025. Mr. Swanson was the only application received and based on his prior experience as City Councilor for Ward 3, Staff recommends his appointment. Supporting Documents Attached Page 43 of 49 0 Application  ADMINISTRATIVE OFFICES 101 14thStreet Cloquet MN 55720 Phone: 218~879-3347 Fax: 218—879-6555 www.cloquetmn.gov Application for Appointment to City Council Vacancy Name: Chris Swanson Date: 1/29/25 Address: . Email:i Home Phone: Work Phone: 218-879—3393ext. 1505 Cell Phone: . How long have you lived in Cloquet? 40+ Years/Months: What Cloquet community activities have you been involved in? I work as a teacher at Cloquet High School,so plenty ofschool plays, musical performances, athletic events, etc. Frequent user of the public library, attendee/participant in parades. Please describe any previous experience you have similar to serving on a City Council or other City Board/Commission. Cloquet City Councilor for Ward 3, 20192022 Cloquet LibraryFoundation Board member: 2023~present Cloquet Police Department Citizen AdvisoryBoard: 2022~present Pastoral AdvisoryBoard, Good Hope Church:2013-present - Cloquet Community Scholarship Board: 2004-present City Council meets the 1Stand 3’dTuesdays of the month in addition to various Boards/Commissions. Please describe any schedule conflicts you may have, i.e., routine travel, work schedules and the like. I will do my best to avoid scheduling conflicts. Why do you wish to be on the City Council? Bun Carlson was a good guy to work with while I was on the Council. He had a profound sense of humor and a deep love Page 44 of 49 ofcommunity and service. Whilehe is irreplaceable, having already been on the Council, I understand the work necessary to be informed, and the ability to represent the flowof events, thoughtful/y and effectively. I  . DEPARTMENT OF PUBLIC WORKS 101 14thStreet; Cloquet, MN 55720 CLOQUET Phone: (218) 879—6758 Fax: (218) 879-6555 - — — - Street Water Sewer Engineering Park www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Caleb Peterson, Public Works Director Reviewed By: Tim Peterson, City Administrator ’7 ,6 ! Date: March 4, 2025 ITEM DESCRIPTION: Architect Services for Building Donation Proposed Action Staff recommends the City Council move to accept the proposal from L.H.B. for completion of the Pine Valley Trailhead Building in the amount of $169,000. Background/Overview After multiple stakeholder meetings, LHB has completed conceptual design for the new trailhead building at Pine Valley. With construction season fast approaching, it is now time to ?nalize bid documents and proceed with contractor bidding. The council is asked to accept the professional services proposal from LHB and authorize staff to enter into an agreement for design and construction services. Policy Objectives Park Master Plan Policy 1.3: Improvements to parks shall follow a process that engages park users, stakeholders, and neighbors to ensures changes are aligned with community needs and interests. Financial/Budget/Grant Considerations A private donation of$1million will cover most of the anticipated $1.5 million project budget. The remaining $5000,000 will come from the voter approved sales tax for Pine Valley. Advisogy Committee/Commission Action None. Supporting Documents Attached Page 45 of 49 0 LHB Proposal  . :4: - L Page 46 of 49 WM 6H7?» 21,?me  9/ LHB February 19, 2025 Caleb Peterson, Director of Public Works City of Cloquet 101 14‘hStreet Cloquet, Minnesota 55720 PROPOSAL FOR PROFESSIONAL SERVICES PINE VALLEY TRAILHEAD BUILDING Thank you for requesting a proposal for additional design services for the trailhead building at Pine Valley Park. It is our understanding that the project is now ready to move into the next phase of progress. At this time, the Owner is requesting LHB to prepare final design and construction documents to be available for bidding in late spring 2025. It is anticipated that the project will move into the construction phase by summer of 2025 and LHBwill provide basic construction administration services throughout construction. Scope of Services Design and Construction Documentation Review schematic design document created by LHB and any additional information provided by the Owner. Four (4) virtual design progress meetings with Owner. Code review. Preparation of construction documents (drawings and specifications) suitable for public bidding. Full service: architectural/ interior design and structural engineering. Full service: civil engineering and landscape architectural design shall include stormwater management design and landscaping for only the immediate area surrounding the building. Parking lot and related road work is not included. Page 47 of 49 Full service: mechanical, electrical and plumbing design. Coordination with Owner's design consultants for telecommunications, utility,and site related work.  PINE VALLEYTRAILHEADBUILDING PAGE 2 CITY OF CLOQUET - Attend five (5) on site visits at key points of construction. - Attend one (1) additional visit to establish a final punch list for final completion. . Attendance at bi—weeklyconstruction meetings (assume virtual). - Coordination with Owner’s design consultants and contractors for telecommunications, utility, and site related work. - Issuing of Proposal Requests (PR) and Architectural Supplemental Instructions (ASI). - Review of Schedule of Values and monthly Pay Applications. - Assist with project closeout. Assumptions 1. Project shall be publicly bid and awarded to the lowest qualified bidder. 2 Geotechnical and survey information shall be provided by Owner. 3. All on site utilityand parking lot design shall be provided by Owner. 4 All site utilityand parking lot construction documents provided by Owner shall be bid separately and will not be included in the consultant’s project bid documents. 5. Telecommunications/ multi-media design shall be by Owner. Alltelecommunication/ multi-media bid documents created by the Owner shall be bid separately and will not be included in the consultant's project bid documents. 6. Interior design services does not include furniture selections and procurement. 7. Selected general contractor shall be responsible for organizing and recording all meetings pertaining to the construction project including regularly scheduled meetings, pre-instailation meetings, etc. 8. Contract requirements and City specific project requirements shall be provided to LHBin writing for inclusion into the construction documents. Probable Schedule - Notice to Proceed February 26, 2025 ..................................................................................................................... - April 30, 2025 Construction Documents Complete ................................................................................................ - Bids Due May 21, 2025 ........................................................................................................................................... Page 48 of 49 June 3, 2025 - Award (assumed City Council Meeting) ............................................................................................ - Construction Start .............................. June 9, 2025 ............................................................................................... g  PINE VALLEY TRAILHEADBUILDING PAGE 3 CITY OF CLOQUET Terms and Conditions Upon your approval of this proposal, we will prepare an agreement consistent with the terms and conditions of our standard AlA agreement form. We appreciate the opportunity to provide you with our services. We look forward to working with you. Please contact Bruce at 612.327.6285 if you have any questions. LHB, INC. R. BRUCE CORNWALL, ARCHITECTURAL LEAD STACEE DEMMER,CHIEF OPERATING OFFICER Attachments: None LHB Project No. 240328 \\|hbmspw12\mspprojects\24proj\240328\100 ?nancial\proposals\240328 20250219 pine valley trailhead building proposal.docx Page 49 of 49