City Council Meeting

The City of Cloquet Agenda City Council Meeting Tuesday, March 18, 2025, 6:00 PM City Hall Council Chambers Page 1. Oath of Office Ward 1 Councilor Swanson 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda a. Approval of March 18, 2025 Council Agenda 3-4 Attachment 5. Approval of Council Minutes a. Minutes from the March 4, 2025 Regular Council Meeting 5-7 Attachment 6. Public Comments Please give your name, address, and your concern or comments. Visitors may share their concerns with the City Council on any issue, which is not already on the agenda. Each person will have 3 minutes to speak. The Mayor reserves the right to limit an individual or successive individual's presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. All comments will be taken under advisement by the Council. No action will be taken at this time. 7. Consent Agenda Items in the Consent Agenda are considered routine and will be approved with one motion without discussion/debate. The Mayor will ask if any Council members wish to remove an item. If no items are to be removed, the Mayor will ask for a motion to approve the Consent Agenda. a. Resolution No. 25-23, Authorizing the Payment of Bills 8 - 19 Attachment b. 2024 Budgeted Transfers 20 Attachment 8. Public Hearings None 9. Presentations a. Urban Forest Management Update - Joe Hafner 10. Council Business Page 1 of 33  a. CAFD Representation b. Approve Appointment to WLSSD Board - Mathews 21 - 22 Attachment c. Consider Appointment to Planning Commission 23 - 25 Attachment d. Award Quote for Phase I - ReLeaf Grant Related Tree Planting 26 - 28 Attachment e. Award Quote for Phase II - ReLeaf Grant Related Tree Removal 29 - 31 Attachment 11. Council Comments, Announcements, and Updates a. GFOA Certificate of Achievement for Excellence in Financial Reporting 32 - 33 Attachment 12. Adjournment Page 2 of 33  CITY OF CLOQUET City Council Agenda Tuesday, March 18, 2025 6:00 p.m. City Hall Council Chambers 1. Oath of Office Ward 1 Councilor Swanson 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda a. Approval of March 18, 2025 Council Agenda 5. Approval of Council Minutes a. Minutes from the March 4, 2025 Regular Council Meeting 6. Public Comments Please give your name, address, and your concern or comments. Visitors may share their concerns with the City Council on any issue of public business. Each person will have 3 minutes to speak. The Mayor reserves the right to limit an individual or successive individual’s presentation if they become redundant, repetitive, irrelevant, or overly argumentative. All comments will be taken under advisement by the City Council. No action will be taken at this time. 7. Consent Agenda Items on the Consent Agenda are considered routine and will be approved with one motion without discussion/debate. The Mayor will ask if any Council members wish to remove an item. If no items are to be removed, the Mayor will then ask for a motion to approve the Consent Agenda. a. Resolution No. 25-23, Authorizing the Payment of Bills b. 2024 Budgeted Transfers 8. Public Hearings None 9. Presentations a. Urban Forest Management Information – Joe Hafner Page 3 of 33  CITY OF CLOQUET City Council Agenda Tuesday, March 18, 2025 6:00 p.m. City Hall Council Chambers 10. Council Business a. CAFD Representation b. Approve Appointment to WLSSD Board – Mathews c. Consider Appointment to Planning Commission d. Award Quote for Phase I – ReLeaf Grant Related Tree Planting e. Award Quote for Phase II – ReLeaf Grant Related Tree Removal 11. Council Comments, Announcements, and Updates a. GFOA Certificate of Achievement for Excellence in Financial Reporting 12. Adjournment Page 4 of 33  Cloquet City Hall Council Chambers 6:00 P.M. March 4, 2025 Roll Call Councilors Present: Lamb, Keller, Kolodge, Jaakola, Wilkinson, Mayor Maki Councilors Absent: None Pledge of Allegiance AGENDA MOTION: Councilor Lamb moved and Councilor Keller seconded the motion to approve the March 4, 2025 agenda as presented. The motion carried unanimously (6-0). MINUTES MOTION: Councilor Jaakola moved and Councilor Kolodge seconded the motion to approve the Regular Meeting Minutes of the February 18, 2025 meeting as presented. The motion carried unanimously (6-0). PUBLIC COMMENTS There were none. CONSENT AGENDA MOTION: Councilor Lamb moved and Councilor Wilkinson seconded the motion to adopt the Consent Agenda of March 4, 2025, approving the necessary motions and resolutions. The motion carried unanimously (6-0). a. Resolution No. 25-20, Authorizing the Payment of Bills and Payroll b. Consideration of Appointment to the Housing and Redevelopment Authority – J. Hagen c. Approval of Off-Site Gambling Permit for REACH, Inc. PUBLIC HEARINGS a. 8th Street Road and Utility Reconstruction Special Assessments City Engineer Caleb Peterson gave an overview of the completed 8th Street road and utility reconstruction project including funding sources and project costs. He also explained the City’s Assessment Policy. Mayor Maki announced that now is the time and place for the public hearing on the final assessments for the 8th Street road and utility reconstruction project. MOTION: Councilor Jaakola moved and Councilor Keller seconded the motion to open the Public Hearing. The motion carried unanimously (6-0). The time is 6:11 p.m. The City Administrator received one written objection. After hearing no public comments, the hearing was closed. Page 5 of 33 MOTION: Councilor Keller moved and Councilor Lamb seconded the motion to close the public hearing. The time is 6:12 p.m. MOTION: Councilor Kolodge moved and Councilor Lamb seconded the motion to adopt RESOLUTION NO. 25-21, A RESOLUTION ADOPTING ASSESSMENTS FOR THE ROAD AND UTILTY IMPROVEMENTS ALONG 8TH STREET. The motion carried unanimously (6-0). WHEREAS, The City made plans to reconstruct curb and gutter and sewer and water utilities in 8th Street from Sahlman Avenue to Prospect Avenue as part of the City’s 5-Year Capital Improvement Program (CIP) and approved budget for 2024; and WHEREAS, The Cloquet City Council on March 6th, 2024 held a hearing to consider the improvement of the street and sanitary sewer and water mains along 8th Street from Sahlman Avenue to Prospect Avenue; and WHEREAS, Said improvement was subsequently ordered and completed and the City has prepared a proposed assessment roll, which is available in the office of the City Administrator for public inspection; and WHEREAS, Due notice was given that said special assessments would be considered by the City Council at its meeting to be held on March 4th, 2025, and at said meeting and time all parties interested were given an opportunity to be heard; and WHEREAS, The City Council has met, heard and passed upon all objections to the proposed assessment. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA: 1. Such assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein is hereby found to be benefitted by the improvement in the amount of the assessment levied against it. 2. Said assessments shall be payable in equal annual installments extending over a period of ten (10) years and shall bear interest at a rate of six percent (6%) per annum from April 3rd, 2025. Property owners may prepay the entire assessment, or any portion of it, to the City of Cloquet without interest prior to April 3rd, 2025. Any principal not paid by November 30th of each year, will be certified along with accrued interest to the Carlton County Auditor for collection with the Real Estate Taxes payable over the period stated above. PRESENTATIONS Pinehurst Park Bandshell Mural Emily Morrison from Carlton County and Sarah Agaton Howes, local artist, presented final artwork for a mural to be installed inside the Pinehurst Park Bandshell, emphasizing Ojibwe artwork, language, and walking and biking. Funding for the project is part of the Safe Routes to School Boost Grant received by Carlton County Public Health, partnering with FDL Human Services, promoting biking and walking, as Page 6 of 33 well as increased equity awareness and education that highlights Ojibwe artwork and language. City Council approved the mural plans. APPOINT WARD 1 COUNCIL SEAT MOTION: Councilor Lamb moved and Councilor Jaakola seconded the motion to appoint Chris Swanson to fill the vacant Ward 1 Councilor seat for the remaining 2 years of the term. The motion carried unanimously (6-0). ACCEPT ARCHITECT SERVICES PROPOSAL FOR THE PINE VALLEY TRAILHEAD BUILDING MOTION: Councilor Kolodge moved and Councilor Keller seconded the motion to accept the proposal from L.H.B. for architect services for the completion of the Pine Valley Trailhead Building for the amount for $169,000.00. The motion carried unanimously (6-0). COUNCIL COMMENTS, ANNOUNCEMENTS, AND UPDATES There were none. ADJOURNMENT On a motion duly carried by a unanimous yea vote of all members present on roll call, the Council adjourned. ____________________________ Tim Peterson, City Administrator Page 7 of 33  CLOQUET ADMINISTRATIVE OFFICES 101 14th Street - Cloquet MN 55720 Phone: 218-879-3347 0 Fax: 218-879-6555 —.—— www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Ann Michaud, Assistant Finance Director Reviewed by: Tim Peterson, City Administrator W Date: March 18, 2025 ITEM DESCRIPTION: Payment of Bills Proposed Action Staff recommends the Council move to adopt RESOLUTION NO. 25-23, A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS. Background/Overview Statutory Cities are required to have most claims authorized by the city council. Policy Objectives MN State Statute sections 412.271, Claims and Disbursements for Statutory Cities. Financial/Budget/Grant Considerations See resolution for amounts charged to each individual fund. Advisogy Committee/Commission Action Not applicable. Supporting Documents Attached a. Resolution Authorizing the Payment of Bills Page 8 of 33 b. Vendor Summary Report  CITY OF CLOQUET COUNTY OF CARLTON STATE OF MINNESOTA RESOLUTION NO. 25—23 A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS WHEREAS, The City has various bills each month that require payment. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF CLOQUET, MINNESOTA, That the bills be paid and charged to the following funds: 101 General Fund $ 142,075.82 202 Federal CDBG Loan (EDA) 231 Public Works Reserve 2,045.33 — 403 Capital Projects Revolving 405 City Sales Tax Capital 406 City Sales Tax Pine Valley 52,556.94 — 600 Water Lake Superior Waterline 144,981.24 — 601 Water In Town System 26,368.34 602 Sewer Fund 76,735.49 605 Stormwater Fund 135.56 614 Cable Television 1,566.89 701 Employee Severance 168.88 TOTAL: $ 446,634.49 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CLOQUET THIS 18TH DAY OF MARCH, 2025. ATTEST: Roger Maki, Mayor Tim Peterson, City Administrator Page 9 of 33 DATE: 03/13/2025 CITY OF CLOQUET PAGE: 1 TIME: 10:38:55 VENDOR SUMMARY REPORT ID: AP442000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE 11350 LEXISNEXIS RISK DATA MNGMT INC 400. 00 200. 00 112050 ADVANCED SERVICES INC 1,800. 00 900. 00 19700 ARROWHEAD CONCRETE WORKS, INC. 0. 00 3,040. 33 21000 ARROWHEAD SPRINGS INC 227. 50 120. 50 22000 A T & T MOBILITY 3,725. 00 1,354. 44 123200 B32 ENGINEERING GROUP, INC 173,904. 32 52,406. 94 25700 BEST OIL COMPANY 33,788. 48 796. 26 25900 BEST SERVICE 124. 35 141. 25 34600 CARLTON COUNTY SHERIFF 0. 00 1,282. 72 37310 CENTURY LINK 1,160. 16 96. 35 137340 CHAMBERLAIN OIL CO., INC. 1,593. 01 220. 60 39025 CINTAS 804. 02 99. 30 39030 CINTAS CORPORATION 5,965. 46 1,025. 54 42800 CLOQUET SANITARY SERVICE 4,883. 20 2,122. 36 42925 CLOQUET SERVICE CENTER 1,962. 29 400. 77 144580 COMMERCIAL REFRIGERATION 0. 00 707. 51 145500 COMPENSATION CONSULTANTS, LTD 790. 00 195. 00 47600 CONSTELLATION NEW ENERGY CORP 5,194. 20 3,674. 12 50100 IMPERIAL DADE 2,216. 34 91. 34 152775 DELTA DENTAL OF MINNESOTA 2,849. 01 949. 67 53300 DIAMOND DRILLING 0. 00 598. 00 56400 CITY OF DULUTH COMFORT SYSTEMS 359. 62 179. 81 56600 DULUTH LAWN & SPORTS, INC. 829. 30 1,736. 41 58300 DULUTH TIRE 0. 00 90. 00 162640 ENVENTIS TELECOM INC 99. 80 49. 90 64900 FASTENAL 242. 97 515. 60 65375 FERGUSON WATERWORKS #2516 4,470. 70 27. 08 66625 FIRST AID CORP 336. 44 307. 36 71100 FRYBERGER, BUCHANAN, SMITH & 53,890. 50 25,645. 14 75200 GOPHER STATE ONE CALL INC 151. 25 39. 15 75700 GRAINGER 4,238. 59 187. 42 75790 GRANICUS 3,033. 98 1,516. 99 75950 GRAPHIC TECHNOLOGIES 225. 00 301. 40 178500 GUARDIAN PEST SOLUTIONS INC 174. 00 60. 00 186500 INDEPENDENT SCHOOL DISTRICT 94 40,146. 67 42,500. 50 .97775 KWIK TRIP INC 180. 14 113. 40 ”97800 L & M FLEET SUPPLY INC. 4,370. 02 1,738. 90 202100 LAWSON PRODUCTS INC 354. 09 614. 97 Page 10 of 33 202725 LEICA GEOSYSTEMS INC 0. 00 935. 00 205050 LOFFLER COMPANIES INC 285. 22 96. 63 DATE: 03/13/2025 CITY OF CLOQUET PAGE: 2 TIME: 10:38:55 VENDOR SUMMARY REPORT ID: AP442000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE 214000 MIELKE ELECTRIC WORKS 22,863.61 89,162.53 220125 MN DEPARTMENT OF HEALTH 0.00 150.00 225975 MATHY CONSTRUCTION COMPANY 0.00 2,166.02 227575 MPOWER TECHNOLOGIES, INC 0.00 4,743.75 229500 NAPA AUTO PARTS 1,153.07 1,427.93 240725 O‘REILLY AUTO ENTERPRISES LLC 46.64 167.34 241400 OXYGEN SERVICE COMPANY 106.62 180.76 241950 PACE ANALYTICAL SERVICES INC 2,540.00 515.00 242850 PARSONS ELECTRIC LLC 26,875.53 4,000.00 245575 PJ‘S LUCKY SEVEN GENERAL STORE 39.96 19.98 271975 TEAMSTERS JOINT COUNCIL 32 230,689.00 93,438.00 272600 TERMINAL SUPPLY INC 376.30 117.71 278600 TAURA INC 13,651.28 601.62 281250 UNITED RENTALS 0.00 2,913.48 283700 HD SUPPLY, INC 3,074.64 204.17 284580 VC3 52,446.08 13,058.11 284600 FIRST HOSPITAL LABORATORIES 561.16 550.44 286900 W L S S D 149,067.80 72,804.00 287800 WAL-MART COMMUNITY 47.04 311.84 287900 WAL—MART COMMUNITY 192.75 108.48 288180 WATER CONSERVATION SERVICE INC 1,694.10 1,125.95 289015 WELLS FARGO CREDIT CARD 8,418.31 10,034.91 R0002532 KEVIN STANGL 0.00 19.10 TOTAL ALL VENDORS: 445,574.66 Page 11 of 33  City of Cloquet Vendor Summary Report Reconciliation Invoices Due On/Before 3/18/25 Total 445,574. 66 Less: Library 0 .00 Cloquet Area Fire District 0 .00 Total City Bills 445,574. 66 Less: Payroll benefits (94,218 .79) Plus: Credit Card/PSN Fees 2,960. 12 Sales & Use Tax 3,198. 46 MN Energy Auto Pay 4,455. 73 MN Power Auto Pay 84,139 .96 Verizon Auto Pay 524. 35 Total Bills 44663449 Page 12 of 33 DATE: 03/13/25 CITY OF CLOQUET PAGE: 1 TIME: 10:40:06 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 00 152775 DELTA DENTAL OF MINNESOTA 2,849.01 780.79 271975 TEAMSTERS JOINT COUNCIL 32 230,689.00 93,438.00 94,218.79 33 INTERGOVERNMENTAL REVENUE 134600 CARLTON COUNTY SHERIFF 1,282.72 INTERGOVERNMENTAL REVENUE 1,282.72 41 GENERAL GOVERNMENT 139030 CINTAS CORPORATION 5,965.46 34.58 142800 CLOQUET SANITARY SERVICE 4,883.20 120.28 145500 COMPENSATION CONSULTANTS, LTD 790.00 195.00 150100 IMPERIAL DADE 2,216.34 45.67 171100 FRYBERGER, BUCHANAN, SMITH & 53,890.50 25,645.14 197800 L & M FLEET SUPPLY INC. 4,370.02 60.42 - 211300 MENARDS INC 85.54 184.99 211400 MENARDS INC 2,604.19 32.46 211700 METRO SALES, INC. 1,177.48 162.21 212400 MICHAUD DIST INC 332.32 11.24 278600 TAURA INC 13,651.28 233.97 284580 VC3 52,446.08 4,795.30 289015 WELLS FARGO CREDIT CARD 8,418.31 3,410.88 GENERAL GOVERNMENT 34,932.14 42 PUBLIC SAFETY 111350 LEXISNEXIS RISK DATA MNGMT INC 400.00 200.00 122000 A T & T MOBILITY 3,725.00 1,354.44 Page 13 of 33 139030 CINTAS CORPORATION 5,965.46 56.02 142800 CLOQUET SANITARY SERVICE 4,883.20 120.28 DATE: 03/13/25 CITY OF CLOQUET PAGE: 2 TIME: 10:40:06 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/18 /2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 42 PUBLIC SAFETY 245575 PJ'S LUCKY SEVEN GENERAL STORE 39. 96 19. 98 278600 TAURA INC 13,651. 28 66. 85 284580 VC3 52,446. 08 7,140. 41 287900 WAL—MART COMMUNITY 192. 75 108. 48 289015 WELLS FARGO CREDIT CARD 8,418. 31 4,596. 20 PUBLIC SAFETY 14,452. 41 43 PUBLIC WORKS 21000 ARROWHEAD SPRINGS INC 227. 50 80. 00 25900 BEST SERVICE 124. 35 90. 00 37340 CHAMBERLAIN OIL CO., INC. 1,593. 01 220. 6O 139025 CINTAS 804. 02 49. 65 39030 CINTAS CORPORATION 5,965. 46 79. 49 42800 CLOQUET SANITARY SERVICE 4,883. 20 133. 26 58300 DULUTH TIRE 90. 00 64900 FASTENAL 242. 97 515. 6O 66625 FIRST AID CORP 336. 44 113. 35 175200 GOPHER STATE ONE CALL INC 151. 25 19. 58 .75950 GRAPHIC TECHNOLOGIES 225. 00 301. 40 "97800 L & M FLEET SUPPLY INC. 4,370. O2 513. 10 202100 LAWSON PRODUCTS I C 354. 09 307. 49 202725 LEICA GEOSYSTEMS INC 935. 00 205050 LOFFLER COMPANIES INC 285. 22 19. 33 225975 MATHY CO STRUCTIO COMPANY 2,166. 02 227575 MPOWER TECHNOLOGIES, INC 1,581 .25 229500 NAPA AUTO PARTS 1,153. 07 920. 54 241400 OXYGEN SERVICE COMPANY 106. 62 90. 38 272600 TERMINAL SUPPLY I C 376 .30 117. 71 278600 TAURA INC 13,651. 28 66. 85 284580 VC3 52,446. 08 1,122. 40 284600 FIRST HOSPITAL LABORATORIES 561. 16 183. 48 289015 WELLS FARGO CREDIT CARD 8,418. 31 103. 28 Page 14 of 33 PUBLIC WORKS 9,819. 76 DATE: 03/13/25 CITY OF CLOQUET PAGE: 3 TIME: 10:40:06 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE GENERAL FUND 45 CULTURE AND RECREATION 142800 CLOQUET SANITARY SERVICE 4,883.20 1,659.72 144580 COMMERCIAL REFRIGERATION 707.51 147600 CONSTELLATION NEW ENERGY CORP 5,194.20 3,674.12 166625 FIRST AID CORP 336.44 145.67 175700 GRAINGER 4,238.59 14.42 178500 GUARDIAN PEST SOLUTIONS INC 174.00 60.00 186500 INDEPENDENT SCHOOL DISTRICT 94 40,146.67 42,500.50 197800 L & M FLEET SUPPLY INC. 4,370.02 651.23 229500 NAPA AUTO PARTS 1,153.07 155.81 242850 PARSONS ELECTRIC LLC 26,875.53 4,000.00 289015 WELLS FARGO CREDIT CARD 8,418.31 249.28 CULTURE AND RECREATION 56,314.04 46 COMMUNITY DEVELOPMENT 211700 METRO SALES, INC. 1,177.48 54.07 278600 TAURA INC 13,651.28 33.42 289015 WELLS FARGO CREDIT CARD 8,418.31 160.88 COMMUNITY DEVELOPMENT 248.37 PUBLIC WORKS RESERVE 43 PUBLIC WORKS 156600 DULUTH LAWN & SPORTS, INC. 829.30 1,736.41 197800 L & M FLEET SUPPLY INC. 4,370.02 308.92 PUBLIC WORKS 2,045.33 CITY SALES TAX PINE VALLEY 81 Page 15 of 33 SPECIAL PROJECTS 123200 B32 ENGINEERING GROUP, INC 173,904.32 52,406.94 220125 MN DEPARTMENT OF HEALTH 150.00 DATE: 03 /13/25 CITY OF CLOQUET PAGE: 4 TIME: 10 :40:O6 DEPARTMENT SUMMARY REPORT ID: AP 443000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE — WATER LAKE SUPERIOR WATERLIN 51 STATION 2 121000 ARROWHEAD SPRINGS INC 227 .50 40 .50 137310 CENTURY LINK 1,160 .16 96. 35 139030 CINTAS CORPORATION 5,965 .46 19. 80 214000 MIELKE ELECTRIC WORKS 22,863 .61 89,162. 53 287800 WAL—MART COMMUNITY 47 .04 122 .00 289015 WELLS FARGO CREDIT CARD 8,418 .31 440 .00 STATION 2 89,881. 18 52 LAKE SUPERIOR WATERLINE 119700 ARROWHEAD CONCRETE WORKS, INC. 3,040. 33 139030 CINTAS CORPORATION 5,965 .46 .90 197800 L & M FLEET SUPPLY INC. 4,370 .02 51 .31 281250 UNITED RENTALS 2,913. 48 288180 WATER CONSERVATION SERVICE INC 1,694 .10 1,125. 95 LAKE SUPERIOR WATERLINE 7,134. 97 57 ADMINISTRATION 156400 CITY OF DULUTH COMFORT SYSTEMS 359 .62 179 .81 205050 LOFFLER COMPANIES INC 285 .22 19 .33 ADMINISTRATION 199. 14 — WATER IN TOWN SYSTEM 00 R00025 32 KEVIN STANGL 19. 10 19 .10 Page 16 of 33 49 CLOQUET DATE: 03/13/25 CITY OF CLOQUET PAGE: 5 TIME: 10:40:06 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE - WATER IN TOWN SYSTEM 49 CLOQUET 166625 FIRST AID CORP 336 .44 26. 87 197800 L & M FLEET SUPPLY INC. 4,370 .02 102. 62 202100 LAWSON PRODUCTS INC 354 .09 184 .49 229500 NAPA AUTO PARTS 1,153 .07 203. 61 240725 O'REILLY AUTO ENTERPRISES LLC 46 .64 167. 34 241400 OXYGEN SERVICE COMPANY 106 .62 54. 23 241950 PACE ANALYTICAL SERVICES INC 2,540 .00 515. 00 283700 HD SUPPLY, INC 3,074 .64 204. 17 284600 FIRST HOSPITAL LABORATORIES 561 .16 305. 80 287800 WAL—MART COMMUNITY 47 .04 189. 84 CLOQUET 2,672 .98 54 BILLING & COLLECTION 278600 TAURA INC 13,651 .28 66. 85 BILLING & COLLECTION 66. 85 57 ADMINISTRATION & GENERAL 142800 CLOQUET SANITARY SERVICE 4,883 .20 44. 41 175200 GOPHER STATE ONE CALL INC 151 .25 11. 75 205050 LOFFLER COMPANIES INC 285 .22 19. 33 227575 MPOWER TECHNOLOGIES, INC 1,581. 25 278600 TAURA INC 13,651 .28 66. 85 289015 WELLS FARGO CREDIT CARD 8,418 .31 519. 35 ADMINISTRATION & GENERAL 2,242. 94 _ ENTERPRISE FUND SEWER 00 Page 17 of 33 286900 W L S S D 149,067 .80 —13,836. 00 DATE: 03/13/25 CITY OF CLOQUET PAGE: 6 TIME: 10:40:06 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE — ENTERPRISE FUND SEWER 55 SANITARY SEWER 139030 CINTAS CORPORATION 5,965.46 19.34 166625 FIRST AID CORP 336.44 21.47 197800 L & M FLEET SUPPLY INC. 4,370.02 51.30 202100 LAWSON PRODUCTS INC 354.09 122.99 229500 NAPA AUTO PARTS 1,153.07 147.97 241400 OXYGEN SERVICE COMPANY 106.62 36.15 284600 FIRST HOSPITAL LABORATORIES 561.16 61.16 286900 W L S S D 149,067.80 86,640.00 SANITARY SEWER 87,120.24 56 LIFT STATIONS 175700 GRAINGER 4,238.59 173.00 LIFT STATIONS 173.00 57 ADMINISTRATION & GENERAL 142800 CLOQUET SANITARY SERVICE 4,883.20 44.41 175200 GOPHER STATE ONE CALL INC 151.25 7.82 205050 LOFFLER COMPANIES INC 285.22 19.33 227575 MPOWER TECHNOLOGIES, INC 1,581.25 278600 TAURA INC 13,651.28 66.83 289015 WELLS FARGO CREDIT CARD 8,418.31 438.79 ADMINISTRATION & GENERAL 2,158.43 STORM WATER UTILITY 57 ADMINISTRATION & GENERAL 205050 LOFFLER COMPANIES INC 285.22 19.31 289015 WELLS FARGO CREDIT CARD 8,418.31 116.25 Page 18 of 33 ADMINISTRATION & GENERAL 135.56 DATE: 03/13/25 CITY OF CLOQUET PAGE: TIME: 10:40:06 DEPARTMENT SUMMARY REPORT ID: AP443000.WOW INVOICES DUE ON/BEFORE 03/18/2025 PAID THIS VENDOR # NAME FISCAL YEAR AMOUNT DUE CABLE TELEVISION 45 CULTURE AND RECREATION 175790 GRANICUS 3,033.98 1,516. 99 CULTURE AND RECREATION 1,566. 89 EMPLOYEE SEVERANCE 45 EMPLOYEE VACATION & SICK 152775 DELTA DENTAL OF MINNESOTA 2,849.01 168. 88 EMPLOYEE VACATION & SICK 168. 88 TOTAL ALL DEPARTMENTS 445,574. 66 Page 19 of 33  CLOQUET ADMINISTRATIVE OFFICES 101 14th Street 0 Cloquet MN 55720 Phone: 218—879-3347 - Fax: 218-879-6555 —-—-— www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Katie Bloom, Finance Director Reviewed/Approved by: Tim Peterson, CityAdministratOITC/P Date: March 4, 2025 ITEM DESCRIPTION: 2024 Transfers Proposed Action Staff recommends the Council move to authorize the transfers for 2024 as detailed below. Background/Overview The council reviews and approves transfers before they are completed. — 2024 Budgeted Transfers The following transfers are budgeted annually. Transfer to the General Fund from the Land?ll Hose Fee Fund of $26,341.85. Transfer to the General Fund from TIF 5-1 Trails Edge of $1,402.14. Transfer to the General Fund from TIF 2-2 14thStreet Apartments of $7,078.35. Transfer to the General Fund from TIF 2-1 Oakwood Estates of $5,775.92. Transfer to the General Fund from TIF 4—1Patio Homes of $5,628.34. — 2024 Capital Assets The following transfers were budgeted. - Transfer to the Public Works Reserve Fund from the In Town Water Utility Fund of $70,000 for a portion of the recently delivered dump truck. 0 Transfer to the Revolving Capital Projects Fund from the In Town Water Utility Fund of $293,893.30 for the 8thStreet reconstruction project. 0 Transfer to the Revolving Capital Projects Fund from the Sewer Utility Fund of $176,567.70 for the 8thStreet reconstruction project. Page 20 of 33 Policy Objectives Proper approval for financing transfers as of December 31, 2024.  ADMINISTRATIVE OFFICES 101 14th Street - Cloquet MN 55720 Phone: 218-879—3347 0 Fax: 218-879-6555 email: a min clo uetmn. ov www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: Mayor and City Council From: Tim Peterson, City Administrator 12,? Date: March 18, 2025 ITEM DESCRIPTION: Consideration of WLSSD Appointment Proposed Action The City Council is asked to consider the application of interest from Ben Mathews to serve on the Western Lake Superior Sanitary District Board. The City has received noti?cation from Dave Manderfeld that he will be resigning his seat at the end of his term in June. Mr. Manderfeld has served on the WLSSD Board since 2004. Background/Overview Mr. Mathews is currently employed at USG and as an avid outdoorsman, is interested in protecting the environment of which WLSSD plays a key part in protection of water quality. He also has knowledge of the work WLSSD does from previous industries he has worked in. The City has three representatives appointed to the WLSSD Board. Rob Schilling and Loren Lilly hold the other two seats. Policy Objectives To keep the various City boards, committees, and commissions at full membership as identi?ed by the City Council or under Municipal Code. The membership of the WLSSD is de?ned under MS. 45 8D.03, Subd. 2 of which the City of Cloquet shall select three members. Under Subd. 7 of this statute, each board member shall be a resident of the district and may, but need not be, an elected of?cial. Financial/Budget/Grant Considerations Page 21 of 33 There is no direct cost to the City regarding the appointment of this position. Advisog Committee/Commission Action  ADMINISTRATIVE OFFICES - 101 14th Street, Cloquet MN 55720 Phone: 218—879—3347 Fax: 218-879-6555 www.cioquetmn.gov email: kstarnold@cloquetmn.gov Application for Appointment to Advisory Boards and Commissions “ Name: Date: Ben Mathews 3/4/25 Address ? Email: Home Phone: Work Phone: Cell Phone: A How long have you lived in Cloquet? Years/Months: Ward? *Which i live in Hermantown 16 years, 8 months What Cloquet community activities have you been involved in? I have been an active member of the Hermantown community since moving there in 2008. l have coached baseball, hockey, and trap. l have also Volunteeredat Ruby's Pantry and assisted in the construction of the new outdoor rinks in Hermantown. Please describe any previous experience you have which is similar to serving on a volunteer Advisory Board/Commission. l formerly served on UMD's MechanicalEngineering Advisory Board. Our purpose was to help shape the curriculumto bettter meet the needs of local industries. Do you have a preferred Board/Commission that you are interested in sewing on? Yes i No Ifyes, fillin the name of Board/Commission: Kl WLSSD ' Wouldyou consider an alternate appointment? Yes No B if yes, which one? i.e., routine travel; Pleasedescribe any schedule conflictswith the regular meeting schedules for the Board/Commissions work schedulesand the like. Page 22 of 33 i should not have many conflicts. Why do you wish to be on a Board/Commission? As an avid outdoorsmanand father, protecting the environment is very important to me. WLSSD has been  CLOQUET ADMINISTRATIVE OFFICES 101 14th Street 0 Cloquet MN 55720 Phone: 218-879-3347 0 Fax: 218-879-6555 email: dmin clo uetmn. ov www.cloquetmn.gov REQUESTFOR COUNCIL ACTION To: Mayor and City Council From: Tim Peterson, City Administrator 17,6 Date: March 18, 2025 ITEM DESCRIPTION: Consideration of Appointment to the Planning Commission Proposed Action The City Council is asked to discuss and appoint a candidate to the Planning Commission for a 3—year term that will expire December 31, 2027. Background/Overview The Planning Commission currently has a vacancy due to one member of the commission not reapplying when her term expired December 31, 2024. The city advertised for the open seat and 2 applications of interest were received; Ceceal Anderson and Michael Rossing. Policy Objectives The Council can delegate certain functions to appointed administrative Boards and Commissions. Certain Commissions are established per Minnesota Statutes and others serve at the direction of the City Council. The Planning Commission is established pursuant to Minnesota Statute 462.354 and Section 2.2.01 of City Code. Financial/Budget/Grant Considerations None Advisog Committee/Commission Action None Supporting Documentation Attached Page 23 of 33 0 Applications  ADMINISTRATIVE OFFICES Street, Cloquet MN 55720 101—14th Phone: 218-879-3347 Fax: 218—879—6555 www.cloquetmn.gov email: kstarnold@cloquetmn.gov Application for Appointment to Advisory Boards and Commissions Name: Date: Michael J Rossing 2/28/25 Address 720 Email: Home Phone: Work Phone: Cell Phone: How long have you lived in Cloquet? Years/Months: Which Ward? 52 Years & 8 Months #1 What Cloquet community activities have you been involved in? Please describe any previous experience you have which is similar to serving on a volunteer Advisory Board/Commission. Cloquet Board of Adjustments and Appeals, included variances. Do you have a preferred that you are interested in serving on? Board/Commission Yes No If yes, fill in the name of Board/Commission: l/l lI Planning Commission Would you consider an alternate appointment? Yes No If yes, which one? D Citizens Advisory Board. Would consider other boards / commissions. i.e., routine Please describe any schedule conflicts with the regular meeting schedules for the Board/Commissions travel, work schedules and the like. Page 24 of 33 I have no scheduled con?icts Why do you wish to be on a Board/Commission?  ADMINISTRATIVEOFFICES 10144”1Street, Cloquet MN 55720 Phone: 218-879—3347 Fax: 218-879—6555 www.cloquetmn.gov email: kstarnold@cloquetmn.gov Application for Appointment to Advisory Boards and Commissions Name: Date: i , "I " on Lsoer-ti l\i\. Antlers (1 lgg Iaui- Address ”7 an I ' ‘ ' " “k ) r\ Email: U I ' Home Phone: Work Phone: / Cell Phone: ’ .s cl How long have you lived in Cloquet? Years/Months: Which Ward? I‘M/9‘ vvio, What Cquuet community activities have you been/involved in? (3 p C) (/L “denim; J cal Y, Please describe any previous experience you have which is similar to serving on a volunteer Advisory Board/Commission. Do you have a preferred that you are interested in serving on? Board/Commission Yes No [:l if yes, fill in the name of Board/Commission: I><I r. P \CLY\\(\\V35 Would you consider an alternate appointment? Yes No if yes, which one? II D i.e., routine Please describe any schedule conflicts with the regular meeting schedules for the Board/Commissions travel, work schedules and the like. Page 25 of 33 (A \n \C in 014/ m Why do you wrsh to be on a Board/Commrssuon?  DEPARTMENT OF PUBLIC WORKS U ET 101 14'“St; Cloquet, MN 55720 Phone: (218) 879—6758 Fax: (218) 879—6555 — — — - Street Water Sewer Engineering Park www.cloquetmn.gov REQUEST FOR COUNCIL ACTION To: City Council From: Caleb Peterson, Director of Public Works Reviewed By: Tim Peterson, City Administrator—rap Date: March 18, 2025 — ITEM DESCRIPTION: Award Quotefor Phase 1 ReLeaf Grant Related Tree Planting Proposed Action Staff recommends that the City Council move to accept the quote from Hoffbauer Tree Farm in the amount of $16,250.00 for tree planting. Background/Overview This project is Phase 1 of our tree planting initiative which is being funded by the “ReLeaf Community Forestry Grant” awarded to the city by the Minnesota Depaltment of Natural Resources. When the city applied for this grant, the commitment was made to plant 6 trees for every 5 that are removed. This planting project is therefore our response to the Phase 1 tree removals completed in 2024. Staff requested quotes from contractors to plant 42 trees. We received 3 complete quotes for this work with $16,250 being the low provided by Hoffbauer Tree Farm. Below is a summary of the quotes received. No. Company Quote 1 Hoffbauer Tree Farm $ 16,250.00 2 Legacy Trees $ 18,060.00 Page 26 of 33 3 Erosion Control Specialists $ 31,329.00 Following guidance from the Mn DNR and our Urban Forest Management Plan, we plan to follow the 20-  To Mayor and Council Phase 1 Tree Planting March 18, 2025 Page 2 Below is a table of the proposedtree to be planted with this project. — Tree Planting Phase 1 Species List Species _S_iz_e Qty Princeton Elm # 10 7 Skyline Honey Locust #10 7 Redmond Linden #10 9 Elizabeth Magnolia #5 7 Spring Wonder Cherry #10 4 Prairie Fire Crabapple #10 5 Boomerang Lilac #10 3 Financial/Budget/Grant Considerations This project has been included in the adopted Capita Improvement Plan and budget. The Releaf Grant will cover 100% of the project cost. Advisogy Committee/Commission Action N/A Supporting Documents Attached 0 — Planting Location Map Below Page 27 of 33  ‘9 _ 5&5“th r; , lND?-Treel‘lanuw-Phaselsmd E M~( ExhibitA-1 City of Cloquet - Tree Planting Locations- Phase 1 - 2025 Page 28 of 33  DEPARTMENT OF PUBLIC WORKS 101 14thSt; Cloquet, MN 55720 Phone: (218) 879-6758 Fax: (218) 879—6555 - - ~ - Street Water Sewer Engineering Park www.cloquetmngov REQUESTFOR COUNCIL ACTION To: City Council From: Caleb Peterson, Director of Public Works Reviewed By: Tim Peterson, City Administrator-[V Date: March 18, 2025 — ITEM DESCRIPTION: Award Quotefor Phase 2 ReLeaf Grant Related Tree Removal Proposed Action Staff recommends that the City Council move to accept the quote from Sawtooth Arbor Supply and Tree Care in the amount of $85,122.00 for tree removal. Background/Overview This project is Phase 2 tree removal being funded by the “ReLeaf Community Forestry Grant” awarded to the city by the Minnesota Department of Natural Resources. This phase is focused on high risk and difficult trees that require removal regardless of species. The information used to determine the condition and need for removal is based on data from the Tree Inventory that was conducted during the summer of 2024. This strategy was developed while working to create our Urban Forest Management Plan and Tree Inventory, both funded as part of the ReLeaf Grant. Staff requested quotes from tree contractors to remove 80 trees identi?ed as being “dead” or in “poor condition”. We received 3 complete quotes for this work with $85,829 being the low bid provided by Sawtooth Arbor Supply and Tree Care. We have checked references for this contractor and found them to be capable of completing this work. Below is a summary of the quotes received. No. Company Quote Page 29 of 33 1 Sawtooth Arbor Supply and Tree Care $85,829.00  To Mayor and Council Phase 2 Tree Removal March 18, 2025 Page 2 Financial/Budget/Grant Considerations This project has been included in the adopted Capital Improvement Plan and budget. The Releaf Grant will cover 100% of the project cost for removal and later replacement of these trees. Advisogy Committee/Commission Action N/A Supporting Documents Attached 0 ~ Removal Location Map Below Page 30 of 33  Phase 2 removals UET 0 1,000 2,0000 O - Tree to be removed -: Page 31 of 33  63 Government Finance Of?cers Association Certi?cate of Achievement for Excellence in Financial Reporting Presented to City of Cloquet Minnesota For its Annual Comprehensive Financial Report For the Fiscal Year Ended December 31, 2023 Page 32 of 33  Government Finance Officers Association 203 North LaSallcStreet, Suite 2700 Chicago,Illinois 60601 .1210 312.977.9700 ?u: “2.9714806 3/6/2025 Tim Peterson Administrator City of Cloquet, Minnesota Dear Tim: We are pleased to notify you that your annual comprehensive ?nancial report for the ?scal year ended December 31, 2023 quali?es for GFOA's Certi?cate of Achievement for Excellence in Financial Reporting. The Certi?cate of Achievement is the highest form of recognition in governmental accounting and ?nancial reporting, and its attainment represents a signi?cant accomplishment by a government and its management. When a Certi?cate of Achievement is awarded to a government, an Award of Financial Reporting Achievement (AF RA) is also presented to the individual(s) or department designated by the government as primarily responsible for its having earned the Certi?cate. This award has been sent to the submitter as designated on the application. We hope that you will arrange for a formal presentation of the Certi?cate and Award of Financial Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news release is included to assist with this effort. We hope that your example will encourage other government of?cials in their efforts to achieve and maintain an appropriate standard of excellence in ?nancial reporting. Sincerely, ?aw/Mme Page 33 of 33 Michele Mark Levine Director, Technical Services