Regular Village Board Meeting

MINUTES October Regular Board Meeting Village Office, October 8th, 2025 5:30 p.m. – 7:55 p.m. Regular Village Board meeting for the Village of Cobb was called to order at 5:30 pm by President Liz Lenz. Members Attending: President – Liz Lenz, Trustees –Kristen Schoville, Marlin Harms (left at 7:26 pm), Renee Linscheid (arrived at 5:31 pm), Alaina Benton, Alisha Martin, and Nick Klaas. Members Absent: none Staff Present: Village Clerk – Carley Rider, Public Works Director – Mark Flanagan, Library Director – Carrie Jewell Public Present: Ron Ritchie Public Notices: MOTION (Schoville, Klaas): motion carried by unanimous voice vote to approve posting of agenda at the following four places: Cobb Post Office, Cobb Food Mart, Royal Bank, and the Village Office on Monday, October 6th, and compliance of the open meeting law. Pledge of Allegiance Minutes: MOTION (Harms, Benton): a motion carried by unanimous voice vote to approve the Regular Village board meeting September 10th, 2025 minutes. Treasurer’s Report: MOTION (Martin, Schoville): a motion carried by unanimous voice vote to approve the September 2025 Treasurer’s reports. COMMITTEE & COMISSION REPORTS Library Board – Alaina reported that the library had finalized a budget to present to the board. Cobb-Highland Recreation Commission –it was noted that pricing will not increase for 2026. Fire District Board – no discussion occurred. Splash Pad Committee – Renee noted that the Splash Pad Committee will meet in the new year to discuss plans and fundraisers. CITIZENS AND DELEGATIONS- none Retaining Pond in Bishop Boldt Subdivision- Carley provided the board with the response from Attorney, Eric Hagen, regarding the Bishop Boldt Subdivision Retaining Pond. Eric noted that a Certifed Survey Map will be required to subdivide the retention pond property from the rest of the property, but once that process is completed, the pond could then be conveyed to the Village. John Boldt and Bob Bishop attending the meeting to present the rendering of such a dedication regarding. Eric will work on drafting a sewer easement to reconcile the issue of the easement being notated but had not been recorded. This will allow the document number to be notated on the Certified Survey Map subdividing the retention pond. Eric recommended a stand-alone agreement to clearly define maintenance and clearing. Regular Village Board Meeting Schedule- Discussion occurred regarding the schedule for regular village board meetings to determine if a different schedule is of interest. No action was taken. Regular Board meetings will continue to be held on the second Wednesday of each month at 5:30 p.m. Library Budget 2026- Library board director, Carrie Jewell, presented the 2026 Library Budget. Carrie notated that the library requested $35,755.00 from the Village, an increase of $2,964.00. The increase covers a 3% raise for all Library staff to allow a wage of $20.60 per hour for the Library Director and $12.74 per hour for library assistants. County funding has decreased for 2026, also contributing to the increase in requested money from the Village. Pest control for the library will be covered by the Village. MOTION (Schoville, Harms); motion carried by 7-0 roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Harms – Aye, Klaas – Aye, Lenz – Aye) to approve the 2026 Library Budget as presented with the amendment that the Village will cover the costs of Pest Control. Scheper Park Farm Land- Ron Ritchie approached the board about potentially purchasing the 14.4 acres of the Scheper Park Farm Land. Ritchie Implement is looking at potentially building a central warehouse that foresee needing 14 to 15 acres for. Ron noted that it would be dry storage and no utilities would need to be added. Ron also noted that the Village had previously sold off some of the Scheper Park Farm Land to Tri-Star. MOTION (Linscheid, Benton); motion carried by 6-0 roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Harms – Aye, Klaas – Abstain, Lenz – Aye) to consult with the Village Attorney on the potential sale of the Scheper Park Farm Land. MOTION TO GO INTO CLOSED SESSION – Committee may consider entering into closed session under Section 19.85(1)(c) Wisconsin State Statute considering employment, promotion, compensation or performance evaluation date of any public employee over which the governmental body has jurisdiction or exercises responsibility – Hiring Public Works Assistant. MOTION (Linscheid, Schoville); motion carried 7-0 on a roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Harms – Aye, Klaas – Aye, Lenz – Aye) to go into Closed Session with Carley and Mark in attendance at 6:07 p.m. MOTION TO RECONVENE INTO OPEN SESSION – Committee may consider taking a consensus to return to open session following the closed session to formally dispose of any issues discussed in closed session. MOTION (Schoville, Martin) to reconvene into open session at 7:10 p.m. Motion carried unanimously. Action of Closed Session MOTION (Klaas, Benton); motion carried 7-0 on a roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Harms – Aye, Klaas – Aye, Lenz – Aye) to extend the Public Works Assistant position to Jared Yager and to allow the personnel committee to negotiate the terms of his hire. Increased Interest Income- Local Government Investment Pool- Resolution 2025-03 Carley presented information regarding the Local Government Investment Pool such earnings summary, the calculation of annualized earnings rate, as well as the rate history and comparative earning rates from August 2023 to September 2025. Carley also compared the LGIP information to Certificates of Deposits from local banks. Carley also notated that transfer requests completed before 11:00 AM are completed and received same day. The LGIP annual rate from August 2023 to September 2025 has consistently remained above 4.00%. The board recommended depositing $25,000 from the Splash Pad Account, $250,000 from the General Prime Flex Account, $250,000 from the Water Prime Flex Account, and $100,000 from the Sewer Prime Flex Account. MOTION (Benton, Linscheid); motion carried 7-0 on a roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Harms – Aye, Klaas – Aye, Lenz – Aye) to approve Resolution 2025-04, to allow the Village of Cobb to enroll in the Local Government Investment Pool. 2026 Budget Committee Dates- On Monday October 13th, the Personal Property Committee will meet at 4:30, with Public Works to follow directly after. On Wednesday, October 22nd, the Buildings and Grounds Committee will meet at 4:30 pm with Personnel to follow directly after. On Monday, October 27th, the Farm Committee will meet at 5:00 pm. Set Budget/Special Meeting Date- Carley noted that given the current time frame and posting requirements, the only viable solution is to have the regular November meeting on November 5th to approve the preliminary budget for posting with a Special meeting on December 1st to set the levy limit. Farm Rent- Carley informed the board that the farm land lease is up in December. The board decided to have the farm land go to bid, with note that only the Sewer Farm Land is initially available to rent, with the potential to add the 14.4 acres of the Scheper Park Farm Land to allow the potential sale of the Scheper Park Farm Land. The deadline to submit bids was set for 12:00 pm on Monday, October 27th for the Farm Committee to review at the Farm Committee Meeting Scheduled for Monday, October 27th at 5:00 pm. MOTION (Schoville, Klaas): motion carried by unanimous voice vote for the Sewer Plant Farm Land to go to bid with a deadline of 12:00 pm on October 27th, 2025. Marlin Harms left the meeting at 7:26 pm. Request for Discontinuance of Public Way north of Marilyn Drive- Carley provided information from the Village Attorney, Eric Hagen regarding the discontinuance of the public way. Carley is working with Eric to source the Certified Survey Map dedicating the street to determine from what property the dedication was conveyed from. Village of Cobb Apparel- MOTION (Martin, Benton); motion carried 6-0 on a roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Klaas – Aye, Lenz – Aye) to approve the purchase of one polo per board member and employee. Potential E-Recycling and Shredding Event-Carley and the township of Eden are continuing to source quotes for such an event. Carley presented the board with Southwest Opportunities Center’s information. Carley shared that quote with the Township of Eden, however due to a potential variable cost, they would prefer to go with the fixed cost from Pelliterri. Carley also shared with the board and the township that the e-recycling portion would be of no cost to the village or the resident if COM2 recycling is selected and COM2 is willing to sign a limited-term agreement to ensure services are free. COM2 does have limitations of what can be accepted. Approval of Bills for the Month: MOTION (Linscheid, Martin); motion carried by 6-0 roll call vote (Benton – Aye, Linscheid – Aye, Schoville – Aye, Martin – Aye, Klaas – Aye, Lenz – Aye) to approve the monthly bills. Adjournment: MOTION (Martin, Klaas); The motion carried by unanimous voice vote and the meeting was adjourned at 7:55 p.m. Respectfully Submitted, Carley Rider, Village Clerk/Treasurer