City Commission

City of Coconut Creek 4800 West Copans Road Coconut Creek, FL 33063 Meeting Agenda Thursday, September 10, 2015 7:00 PM Regular Meeting Coconut Creek Government Center City Commission REBECCA A. TOOLEY, MAYOR MIKKIE BELVEDERE, VICE MAYOR LOU SARBONE, COMMISSIONER SANDRA L. WELCH, COMMISSIONER JOSHUA RYDELL, COMMISSIONER MARY C. BLASI, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY LESLIE WALLACE MAY, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 West Copans Road City Commission Meeting Agenda September 10, 2015 CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE INPUT FROM RESIDENTS OF COCONUT CREEK Three (3) minutes per resident on non-agenda items. CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS REGULAR AGENDA Human Resources 1. ORD 2015-037 AN ORDINANCE OF THE CITY OF COCONUT CREEK, FLORIDA, AMENDING CHAPTER 21, CODE OF ORDINANCES, ENTITLED "PERSONNEL ADMINISTRATION,” BY AMENDING ARTICLE I "CIVIL SERVICE CODE,” BY AMENDING SECTION 21-9 “EMPLOYEE BENEFITS”; BY AMENDING ARTICLE II “AT-WILL EMPLOYEES POLICIES AND PROCEDURES MANUAL,” BY AMENDING SECTION 21-24 “EMPLOYEE BENEFITS” TO PROVIDE FOR EXTENSION OF THE CITY’S 457 CONTRIBUTION RELATING TO EMPLOYEES AS SPECIFIED HEREIN AND SUBJECT TO THE LIMITATIONS AS SPECIFIED HEREIN; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Attachments: ORDINANCE - Chapter 21 Revisions BACKUP-City contribution history Finance Department City of Coconut Creek Page 2 Printed on 9/10/2015 City Commission Meeting Agenda September 10, 2015 2. RES A RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE 2015-188 TO EXECUTE AN AGREEMENT WITH THE FOLLOWING TEN SHORT-LISTED GENERAL CONTRACTING FIRMS FOR HOME REPAIR PROJECTS PURSUANT TO RFP NO. 07-08-15-09: (1) STACY BOMAR CONSTRUCTION, LLC, (2) FUNDAMENTAL ENGINEERING AND CONSTRUCTION, INC., (3) ASSURED CONTRACTING, LLC, (4) JAMES JOYCE CONSTRUCTION CORP., (5) MODERN DAY CONSTRUCTION GROUP, INC., (6) PROFICIENT CONSTRUCTION COMPANY, INC., (7) WHYTE-WAY CONSTRUCTION, INC., (8) EPS BUILDING CONSTRUCTION, CORP., (9) R & B REMODELING, INC., AND (10) PAUL HENSEL CONSTRUCTION, INC. Attachments: RESOLUTION- General Contracting RFP No. 07-08-15-09 AGREEMENT - Modern Day Construction Group, Inc..doc AGREEMENT - James Joyce Construction Corp..doc AGREEMENT - Assured Contracting, LLC.doc AGREEMENT - Fundamental Engineering & Construction, Inc..doc AGREEMENT - Paul Hensel Construction, Inc..doc AGREEMENT - EPS Building Const. Corp..doc AGREEMENT - Whyte-Way Construction, Inc..doc AGREEMENT - Stacy Bomar Construction, LLC.doc AGREEMENT - R & B Remodeling, Inc..doc AGREEMENT - Proficient Construction Co. Inc..doc 3. RES 2015-189 A RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AN AGREEMENT WITH THE FOLLOWING THREE (3) QUALIFIED FIRMS TO PROVIDE RESIDENTIAL INSPECTION AND COST ESTIMATING SERVICES PURSUANT TO RFP NO. 07-08-15-10: (1) TSC ASSOCIATES, INC., (2) SOFL CORPORATION, AND (3) HOUSING AND ASSISTIVE TECHNOLOGY, INC. Attachments: RESOLUTION-RFP No. 07-08-15-10 AGREEMENT-RFP No. 07-08-15-10-Housing and Assistive Technology, Inc AGREEMENT-RFP No. 07-08-15-10-TSC Associates, Inc AGREEMENT-RFP No. 07-08-15-10-SoFl Corporation. City of Coconut Creek Page 3 Printed on 9/10/2015 City Commission Meeting Agenda September 10, 2015 4. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR 2015-191 DESIGNEE, TO EXECUTE AN AGREEMENT WITH THE FOLLOWING TWO (2) QUALIFIED FIRMS TO PROVIDE RESIDENTIAL ENVIRONMENTAL INSPECTION SERVICES PURSUANT TO RFP NO. 07-08-15-11: (1) GLE ASSOCIATES, INC., (2) GAUDET ASSOCIATES, INC. Attachments: RESOLUTION-RFP No. 07-08-15-11 AGREEMENT-RFP No. 07-08-15-11 - GLE Associates, Inc.doc AGREEMENT-RFP No. 07-08-15-11 - Gaudet Associates, Inc..doc Sustainable Development 5. ORD 2015-027 AN ORDINANCE PROVIDING FOR THE ANNEXATION OF PROPERTY OWNED BY MG LEHIGH ACRES HOLDING LLC INTO THE CITY OF COCONUT CREEK. (QUASI-JUDICIAL) (FIRST READING) Attachments: ORDINANCE 2015-027 - annexation 4100 NW 74 EXHIBIT A-Petition for Annexation EXHIBIT B-Notice of Voluntary Annexation to Broward County EXHIBIT C- Metes and Bounds Survey 4100NW74St BACKUP-Letter to Broward Legislative Delegation BACKUP - Warranty Deed BACKUP - Agenda Map 6. RES 2015-161 A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE THE ATTACHED THIRD AMENDMENT TO THE INTERLOCAL AGREEMENT WHICH CREATED THE BROWARD METROPOLITAN PLANNING ORGANIZATION (“MPO”). Attachments: RESOLUTION-Broward MPO Third Amendment BACKUP-Third Amendment to Interlocal Agreement-MPO BACKUP-Table-MPO BACKUP-Letter-MPO BACKUP-MPO ILA Original -March 2000 BACKUP-MPO ILA Addendum to original -Sept 2005 BACKUP-MPO ILA Second Amendment -Sept 2006 City of Coconut Creek Page 4 Printed on 9/10/2015 City Commission Meeting Agenda September 10, 2015 7. RES 2015-172 A RESOLUTION AUTHORIZING A TRANSFER OF FUNDS FROM GENERAL FUND CONTINGENCY TO THE NEIGHBORHOOD ENHANCEMENT GRANT PROGRAM, AND APPROVING THE WYNMOOR COMMUNITY COUNCIL APPLICATION FOR MATCHING FUNDS FROM THE NEIGHBORHOOD ENHANCEMENT GRANT PROGRAM FOR THE CONSTRUCTION OF A GUARD HOUSE AT THE LYONS ROAD COMMUNITY ENTRANCE. Attachments: RESOLUTION-Wynmoor NEG 2015 BACKUP - MAP OF ENTRANCE BACKUP - PHOTOS OF ENTRANCE 8. RES 2015-178 A RESOLUTION GRANTING A WAIVER FROM THE REQUIREMENTS FOR THE UNDERGROUND PLACEMENT OF UTILITIES FOR THE PROJECT KNOWN AS AMERICAN TOP TEAM LOCATED AT 5750 STATE ROAD 7. Attachments: RESOLUTION W/ EX. A-American Top Team-Waiver BACKUP-Letter-American Top Team-Waiver BACKUP-Map-American Top Team-Waiver BACKUP - Supplemental Memo BACKUP - PZ Memo - American Top Team UUW BACKUP-Minutes P & Z Mtg (DRAFT)(08-12-15) City Manager 9. ORD 2015-033 AN ORDINANCE AMENDING THE CITY’S CODE OF ORDINANCES CHAPTER 2, “ADMINISTRATION”, ARTICLE III, “DEPARTMENTS”, DIVISION 1, “GENERALLY”, SECTION 2-41, “REORGANIZATION OF CITY DEPARTMENTS” TO PROVIDE FOR THE REORGANIZATION OF CITY DEPARTMENTS. (FIRST READING) Attachments: ORDINANCE- Departmental Reorganization (Ord 2015-033) ADJOURNMENT City of Coconut Creek Page 5 Printed on 9/10/2015 City Commission Meeting Agenda September 10, 2015 NOTE: If any person, firm, or corporation decides to appeal any decisions made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk's Office at 954-973-6774 at least three (3) days prior to said meeting. City of Coconut Creek Page 6 Printed on 9/10/2015