City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final City Commission JOSHUA RYDELL, MAYOR SANDRA L. WELCH, VICE MAYOR REBECCA A. TOOLEY, COMMISSIONER LOU SARBONE, COMMISSIONER MIKKIE BELVEDERE, COMMISSIONER MARY C. BLASI, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY LESLIE WALLACE MAY, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, December 13, 2018 7:00 PM Coconut Creek Government Center CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 18-177 A CEREMONY RECOGNIZING THE PROMOTION OF LIEUTENANT FREDERICK C. HOFER II TO CAPTAIN AND SERGEANT DANIEL S. NOORDELOOS TO LIEUTENANT. 2. 18-185 A SWEARING-IN CEREMONY FOR NEW POLICE OFFICER CHASE T. PICOTTE. INPUT FROM RESIDENTS OF COCONUT CREEK CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS CONSENT AGENDA (7:30 Time Certain-Immediately followed by the Regular Agenda) City of Coconut Creek Page 1 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 3. 18-186 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2018-0806WS, 2018-1025R, 2018-1108WS, AND 2018-1108R) Sponsors: City Clerk Attachments: MINUTES-2018-0806 Workshop MINUTES-2018-1025 Regular MINUTES-2018-1108 Workshop MINUTES-2018-1108 Regular 4. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-237 TO EXECUTE AN AGREEMENT WITH THE BROWARD COUNTY SUPERVISOR OF ELECTIONS PROVIDING FOR HIRING, TRAINING, ASSISTING, AND PAYING POLL WORKERS, AS WELL AS FOR THE DELIVERY AND PICK-UP OF ELECTION EQUIPMENT FOR THE MARCH 12, 2019, MUNICIPAL ELECTION. Sponsors: City Clerk Attachments: RESOLUTION 2018-237-2019 Broward SOE Agreement EXHIBIT A-2019 Broward SOE Agreement BACKUP-2017 SOE Agreement-Red Line 5. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-243 TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT WITH SUNGARD PUBLIC SECTOR, LLC, RENAMED SUPERION, LLC, FOR ONESOLUTION PUBLIC SAFETY AND JUSTICE/OSSI SOFTWARE LICENSE AND MAINTENANCE SERVICES. Sponsors: Information Technology Attachments: RESOLUTION 2018-243-OSSI Software Amendment No. 2 AGREEMENT-OSSI Software Amendment No. 2 EXHIBIT B-Superion Amendment No. 2-OSSI EXHIBIT B-1-Superion Amendment No. 2-OSSI BACKUP-Original SunGard Agreement-OSSI BACKUP-Consent to Assignment-Ramundsen-OSSI BACKUP-Superion Amendment No. 1-OSSI City of Coconut Creek Page 2 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 6. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-262 TO EXECUTE AMENDMENT NO. 4 TO THE AGREEMENT WITH SUNGARD PUBLIC SECTOR, LLC RENAMED SUPERION, LLC FOR PENTAMATION SOFTWARE LICENSE AND MAINTENANCE SERVICES. Sponsors: Information Technology Attachments: RESOLUTION 2018-262-Amendment No. 4-Pentamation AGREEMENT-Amendment No. 4 Pentamation.pdf EXHIBIT B-Project Cost Supplement-Amendment No. 4 for Pentamation BACKUP-Pentamation Agrmt BACKUP-Amendment No. 1-Pentamation Agrmt BACKUP-Amendment No. 2-Pentamation Agrmt BACKUP-Amendment No. 3-Pentamation Agrmt 7. RES A RESOLUTION PROVIDING THAT THE CITY SHALL BECOME A 2018-287 MEMBER OF THE AMERICAN FLOOD COALITION AT NO COST TO THE CITY FOR THE PURPOSE OF ADVOCATING FOR FEDERAL FUNDING AND NATIONAL SOLUTIONS TO SEA LEVEL RISE AND RELATED FLOODING. Sponsors: City Commission Attachments: RESOLUTION 2018-287-American Flood Coalition Member REGULAR AGENDA Public Works Department 8. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-275 TO EXECUTE AN AGREEMENT WITH BIG DOG CONSTRUCTION SERVICES, INC. TO PROVIDE FOR THE CONSTRUCTION OF PHASES III AND IV OF THE GOVERNMENT CENTER REHABILITATION PROJECT PURSUANT TO BID NO. 09-26-18-11. Attachments: RESOLUTION 2018-275-City Hall Renovation, Bid No. 09-26-18-11 AGREEMENT-City Hall Renovation, Bid No. 09-26-18-11 BACKUP-Bid Tabulation-City Hall Renovation Bid No. 09-26-18-11 BACKUP-Big Dog Construction Bid Response-Bid No. 09-26-18-11 BACKUP-Final Design Presentation-Lobby Renovation Finance and Administrative Services City of Coconut Creek Page 3 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 9. ORD AN ORDINANCE AMENDING CHAPTER 20 OF THE CODE OF 2018-037 ORDINANCES, “UTILITIES,” ARTICLE V, “RATES AND CHARGES,” BY AMENDING SECTION 20-82, “SCHEDULE OF RATES, FEES AND CHARGES,” SUBSECTION 20-82(8), “OUTSIDE CITY CUSTOMERS,” TO REDUCE THE SURCHARGE FOR WATER AND WASTEWATER SERVICES PROVIDED TO OUTSIDE CITY CUSTOMERS FROM TWENTY-FIVE PERCENT (25%) TO FIFTEEN PERCENT (15%). (FIRST READING) Attachments: ORDINANCE 2018-037-Water/Wastewater Surcharge Reduction BACKUP-Sec 20-82, Code of Ordinances BACKUP-Sec 180.191, F.S. (2018) 10. RES A RESOLUTION WAIVING THE AUTOMATIC ANNUAL INCREASE FOR 2018-276 WATER AND WASTEWATER CHARGES FOR FISCAL YEAR 2019 EFFECTIVE ON APRIL 1, 2019. Attachments: RESOLUTION 2018-276-Waiving April 1 Water/Wastewater Rate Increase Sustainable Development 11. RES A RESOLUTION ACCEPTING THE ACTION PLAN PROGRAM YEAR 2018-283 (PY) 2017 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR COMMUNITY PLANNING AND DEVELOPMENT PROGRAMS. (PUBLIC HEARING) Attachments: RESOLUTION 2018-283-CDBG PY 2017 CAPER EXHIBIT A-CDBG PY 2017 CAPER 12. ORD AN ORDINANCE TO MODIFY AN EXISTING PLANNED COMMERCE 2018-028 DISTRICT (PCD) IN ORDER TO ACCOMODATE THE CONSTRUCTION OF A CHICK-FIL-A RESTAURANT WITH A DUAL DRIVE-THRU LANE LOCATED IN THE VILLAGE SHOPPES OF COCONUT CREEK AT THE NORTHEAST CORNER OF WILES ROAD AND STATE ROAD 7 (US 441).(QUASI-JUDICIAL)(FIRST PUBLIC HEARING) Attachments: ORDINANCE 2018-028-Chick-Fil-A Rezoning (PCD Mod) BACKUP-Map-Chick-Fil-A Rezoning BACKUP-PCD (with strike thru)-Chick-Fil-A Rezoning BACKUP-PCD (clean)-Chick-Fil-A Rezoning BACKUP-Letter of Support-Passport Preschool BACKUP-Applicant Presentation-Chick-Fil-A Rezoning BACKUP-Ordinance No. 2007-011 MINUTES-PZ Mtg 2018-0912 Legislative History 10/25/18 City Commission tabled to date certain to the City Commission City of Coconut Creek Page 4 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 13. ORD AN ORDINANCE APPROVING THE SPECIAL LAND USE APPLICATION 2018-030 OF VILLAGE SHOPPES OF COCONUT CREEK INVESTMENTS, LLC TO PERMIT A CHICK-FIL-A RESTAURANT WITH A DUAL DRIVE-THRU LANE TO BE LOCATED IN THE VILLAGE SHOPPES OF COCONUT CREEK AT THE NORTHEAST CORNER OF WILES AND STATE ROAD 7 (US 441) PURSUANT TO SECTION 13-35, “SPECIAL LAND USE,” OF THE CITY’S CODE OF ORDINANCES. (QUASI-JUDICIAL)(FIRST PUBLIC HEARING) Attachments: ORDINANCE 2018-030-Chick-Fil-A SLU BACKUP-Map-Chick-Fil-A SLU BACKUP-Chick-Fil-A Justification & Narrative SLU BACKUP-Letter of Support-Passport Preschool BACKUP-Applicant Presentation-Chick-Fil-A MINUTES-PZ Mtg 2018-0912 Legislative History 10/25/18 City Commission tabled to date certain to the City Commission 14. RES A RESOLUTION APPROVING THE SITE PLAN REQUEST OF VILLAGE 2018-231 SHOPPES OF COCONUT CREEK INVESTMENTS, LLC FOR THE DEVELOPMENT OF A FREE STANDING CHICK-FIL-A RESTAURANT WITH A DUAL DRIVE-THRU LANE LOCATED IN VILLAGE SHOPPES OF COCONUT CREEK AT THE NORTHEAST CORNER OF WILES AND STATE ROAD 7 (US 441). (QUASI-JUDICIAL)(PUBLIC HEARING) Attachments: RESOLUTION 2018-231-Chick-Fil-A Site Plan BACKUP-Map-Chick-Fil-A Site Plan BACKUP-Chick-Fil-A Site Plan BACKUP-Community Memo-Chick-Fil-A Site BACKUP-Letter of Support-Passport Preschool BACKUP-Applicant Presentation-Chick-Fil-A MINUTES-PZ Mtg 2018-0912 Legislative History 10/25/18 City Commission tabled to date certain to the City Commission City of Coconut Creek Page 5 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 15. RES A RESOLUTION APPROVING THE SITE PLAN REQUEST OF 2018-281 PALMIERS INVESTMENTS LLC FOR THE DEVELOPMENT OF SIX (6) SINGLE-FAMILY HOMES GENERALLY LOCATED ON THE SOUTH SIDE OF COCONUT CREEK BOULEVARD, EAST OF NW 39 AVE, AND ADJACENT TO THE BROWARD COLLEGE CAMPUS. (QUASI-JUDICIAL)(PUBLIC HEARING) Attachments: RESOLUTION 2018-281-Eden Site Plan BACKUP-Map-Eden Site Plan BACKUP-Eden Site Plan BACKUP-Renderings-Eden Site Plan BACKUP-Public Involvement-Eden Site Plan BACKUP-Applicant Presentation-Eden Site Plan MINUTES-Draft PZ Mtg Excerpt 2018-1010 (Eden Site Plan) City Attorney 16. ORD AN ORDINANCE AUTHORIZING THE VOLUNTARY ANNEXATION INTO 2018-036 THE CORPORATE LIMITS OF THE CITY OF COCONUT CREEK OF APPROXIMATELY FIVE (5) ACRES OF LAND LOCATED AT 4425 NW 71 STREET AND OTHER SURROUNDING LAND, SAID LANDS LYING AND BEING SITUATE IN BROWARD COUNTY, FLORIDA, AND HAVING COMMON OWNERSHIP BY ALLEY FARMS LLC; BEARING PROPERTY ID NUMBERS 474232010260, 474232010250, AND 474232010251; PROVIDING FOR IMPLEMENTATION AND FILING WITH THE APPROPRIATE GOVERNMENTAL AGENCIES. (SECOND READING) (PUBLIC HEARING) Attachments: ORDINANCE 2018-036-NW 71st Street Annexation EXHIBIT A-NW 71 St Annexation Petition EXHIBIT B-Notice to Broward County-NW 71 St Annexation EXHIBIT C-Map-NW 71 St Annexation Legislative History 11/8/18 City Commission approved on first reading to the City Commission City of Coconut Creek Page 6 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 17. ORD AN ORDINANCE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-039 TO EXECUTE AMENDMENT NO. 2 TO THE LEASE AGREEMENT DATED NOVEMBER 13, 2014, AND AMENDMENT NO. 1 DATED JANUARY 10, 2017, WITH KRISTIN JACOBS, MEMBER OF THE FLORIDA HOUSE OF REPRESENTATIVES, PROVIDING FOR AN ADDITIONAL TWO (2) YEAR TERM FOR THE LEASE OF OFFICE SPACE WITHIN THE COCONUT CREEK GOVERNMENT CENTER. (FIRST READING) Attachments: ORDINANCE 2018-039-Amendment No. 2 to Jacobs Lease Agrmt EXHIBIT A-Amendment No. 2 to Jacobs Lease Agrmt EXHIBIT B-Jacobs Lease Agrmt EXHIBIT C-Amendment No. 1 to Jacobs Lease Agrmt 18. ORD AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE FIRST 2018-040 AMENDMENT TO THE LEASE AGREEMENT WITH T-MOBILE SOUTH, LLC TO PROVIDE FOR THE CONTINUED LEASING OF CITY LAND FOR A COMMUNICATIONS TOWER AND AN EQUIPMENT MODIFICATION ON THE TOWER AT THE CITY’S GOVERNMENT CENTER. (FIRST READING) Attachments: ORDINANCE 2018-040-T-Mobile Lease Agrmt-First Amendment (Govt Center) EXHIBIT A-First Amendment to T-Mobile Lease Agrmt (Govt Center) EXHIBIT B-Legal Description-T-Mobile Lease Agrmt (Govt Center) EXHIBIT C-Original T-Mobile Lease Agrmt (Govt Center) 19. ORD AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE 2018-041 FOURTH AMENDMENT TO THE LEASE AGREEMENT WITH T-MOBILE SOUTH, LLC TO PROVIDE FOR THE CONTINUED LEASING OF CITY LAND FOR A COMMUNICATIONS TOWER AT THE CITY’S WINSTON PARK AND A MODIFICATION FOR THE INSTALLATION OF A NEW 48 KILOWATT GENERATOR WITHIN THE EXISTING SPACE AND REPLACEMENT OF THE EXISTING SIX (6) FOOT FENCE WITH AN EIGHT (8) FOOT FENCE TO CONCEAL THE GENERATOR. (FIRST READING) Attachments: ORDINANCE 2018-041-T-Mobile Lease Agrmt (Winston Park) EXHIBIT A-Fourth Amendment to T-Mobile Lease Agrmt (Winston Park) EXHIBIT B-Legal Description-T-Mobile Lease Agrmt (Winston Park) EXHIBIT C-Original T-Mobile Lease Agrmt (Winston Park) EXHIBIT D-First Amendment-T-Mobile Lease Agrmt (Winston Park) EXHIBIT E-Second Amendment-T-Mobile Lease Agrmt (Winston Park) EXHIBIT F-Third Amendment-T-Mobile Lease Agrmt (Winston Park) City of Coconut Creek Page 7 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 20. ORD AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE THIRD 2018-042 AMENDMENT TO THE SPACE LEASE AGREEMENT WITH T-MOBILE SOUTH, LLC TO PROVIDE FOR THE CONTINUED LEASING OF CITY LAND FOR A COMMUNICATIONS TOWER AT THE CITY’S LAKESIDE PARK AND A MODIFICATION TO REMOVE THE EXISTING GENERATOR AND INSTALL A NEW 25 KILOWATT GENERATOR WITHIN THE EXISTING SPACE. (FIRST READING) Attachments: ORDINANCE 2018-042-T-Mobile Lease Agrmt (Lakeside Park) EXHIBIT A-Third Amendment-T-Mobile Lease Agrmt (Lakeside Park) EXHIBIT B-Legal Description-T-Mobile Lease Agrmt (Lakeside Park) EXHIBIT C-Orginal T-Mobile Lease Agrmt (Lakeside Park) EXHIBIT D-First Amendment-T-Mobile Lease Agrmt (Lakeside Park) EXHIBIT E-Second Amendment-T-Mobile Lease Agrmt (Lakeside Park) 21. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-292 TO EXECUTE AMENDMENT NO. 1 TO THE USE AGREEMENT DATED DECEMBER 14, 2017, WITH SEMINOLE PROPERTIES II, INC. PROVIDING FOR AN ADDITIONAL ONE (1) YEAR TERM FOR THE USE OF PROPERTY LOCATED WITHIN THE CITY OF COCONUT CREEK FOR TEMPORARY AND NON-EXCLUSIVE OVERFLOW PARKING. Attachments: RESOLUTION 2018-292- Amendment No. 1 to Seminole Parking Use Agrmt EXHIBIT A-Amendment No. 1 to Seminole Parking Use Agrmt EXHIBIT B-Seminole Parking Use Agrmt Police Department 22. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2018-294 TO EXECUTE THE FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES FOR ACCESS TO THE DRIVER AND VEHICLE INFORMATION DATABASE (DAVID). Attachments: RESOLUTION 2018-294-Amendment No. 1 to DAVID MOU AGREEMENT-Amendment No. 1 to DAVID MOU BACKUP-Original DAVID MOU ADJOURNMENT City of Coconut Creek Page 8 Printed on 12/6/2018 City Commission Meeting Agenda - Final December 13, 2018 NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 9 Printed on 12/6/2018