City Commission

4800 West Copans Road City of Coconut Creek Coconut Creek, FL 33063 Meeting Agenda - Final-revised City Commission REBECCA A. TOOLEY, MAYOR JOSHUA RYDELL, VICE MAYOR LOU SARBONE, COMMISSIONER SANDRA L. WELCH, COMMISSIONER JACQUELINE RAILEY, COMMISSIONER KAREN M. BROOKS, CITY MANAGER TERRILL C. PYBURN, CITY ATTORNEY LESLIE WALLACE MAY, CITY CLERK COMMISSION MEETINGS TIME: Second and fourth Thursdays of the month at 7:00 p.m. PLACE: Coconut Creek Government Center, 4800 W. Copans Road Thursday, May 13, 2021 7:00 PM Coconut Creek Government Center The City of Coconut Creek City Commission will be conducting an “In Person" City Commission meeting on Thursday, May 13, 2021, beginning at 7 p.m. at the Coconut Creek Government Center, Commission Chambers, located at 4800 W. Copans Road, Coconut Creek, Florida 33063. Social distancing guidelines, as recommended by the CDC, will be enforced, including the requirement to wear a facial covering by all those in attendance. In addition, this meeting will be broadcast live on the City’s website (www.coconutcreek.net) utilizing audio streaming and the City’s CreekTV YouTube channel utilizing video streaming. The audio stream can be accessed by using the following steps: • In your internet browser, go to www.coconutcreek.net • Go to “Government” tab, select from the dropdown menu, “Agendas, Meeting Notices & Minutes” • Next select, “Live Audio of Commission Meetings” The video stream can be accessed by entering the following link in your internet browser: https://www.youtube.com/creektv The public may appear in person and speak at the meeting or public comments may be provided in advance of the meeting up until 6:00 p.m. on Wednesday, May 12, 2021 by voicemail or email. Public comments received prior to the meeting will be played or read to the Commission during the meeting during general public comment or as part of the specific agenda item, as applicable. To provide advanced public comment: City of Coconut Creek Page 1 Printed on 5/11/2021 City Commission Meeting Agenda - Final-revised May 13, 2021 • Email up to a 400 word message to commissioncomments@coconutcreek.net; • Call the City’s dedicated Commission Comments Voicemail at (954) 973-6772 and leave up to a three (3) minute message; or • Mail written or other physical evidence to the City Clerk at the address provided below. Any submissions received after the deadline for providing advanced public comments may not be played or read aloud during the meeting but will be included as part of the record. Prior to the meeting date, if any member of the public requires additional information on how this meeting will be conducted, how and where to submit questions, or how to participate in the meeting (and obtain assistance if needed), please contact: Leslie Wallace May, City Clerk City of Coconut Creek 4800 W. Copans Road Coconut Creek, FL 33063 954-973-6774 publicrecords@coconutcreek.net AGENDA CALL TO ORDER / ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. 21-102 A PRESENTATION FROM THE FLORIDA CITY AND COUNTY MANAGEMENT ASSOCIATION RECOGNIZING THE CITY OF COCONUT CREEK FOR 45 YEARS AS A COUNCIL-MANAGER FORM OF GOVERNMENT. 2. 21-067 A SWEARING-IN CEREMONY FOR NEW POLICE OFFICER JOHN V. RYSIEJKO. 3. 21-095 A PRESENTATION RECOGNIZING THIS YEAR’S TEEN POLITICAL FORUM PARTICIPANTS. 4. 21-091 A PROCLAMATION RECOGNIZING MAY 2021 AS “MENTAL HEALTH AWARENESS MONTH.” Attachments: PROCLAMATION-Mental Health Awareness Month 5. 21-056 A PROCLAMATION RECOGNIZING MAY 15, 2021, AS “NATIONAL KIDS TO PARKS DAY.” Attachments: PROCLAMATION-National Kids to Parks Day (2021) INPUT FROM THE PUBLIC City of Coconut Creek Page 2 Printed on 5/11/2021 City Commission Meeting Agenda - Final-revised May 13, 2021 Three (3) minutes per person on non-agenda items or consent agenda items. CONSENT AGENDA 6. 21-093 A MOTION APPROVING THE MINUTES FROM PREVIOUS CITY COMMISSION MEETING(S). (2021-0407WS AND 2021-0408R) Sponsors: City Clerk Attachments: MINUTES-2021-0407 Workshop MINUTES-2021-0408 Regular 7. RES A RESOLUTION AUTHORIZING THE MAYOR AND THE CITY MANAGER, 2021-092 OR DESIGNEE, TO EXECUTE THE 2021 AMENDMENT TO THE INTERLOCAL AGREEMENT WITH BROWARD COUNTY RELATING TO DISTRIBUTION OF THE BROWARD COUNTY THREE CENT ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL. Sponsors: Finance and Administrative Services Attachments: RESOLUTION 2021-092-Three Cent Local Option Gas Tax ILA Amdmt AGREEMENT-Three Cent Local Option Gas Tax Amdmt 2021 BACKUP-Gas Tax Memo to Cities 2021 8. RES A RESOLUTION AUTHORIZING THE MAYOR AND THE CITY MANAGER, 2021-093 OR DESIGNEE, TO EXECUTE THE 2021 AMENDMENT TO THE INTERLOCAL AGREEMENT WITH BROWARD COUNTY RELATING TO DISTRIBUTION OF THE BROWARD COUNTY FIFTH CENT ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL FOR TRANSIT. Sponsors: Finance and Administrative Services Attachments: RESOLUTION 2021-093-Fifth Cent Local Option Gas Tax ILA Amdmt AGREEMENT-Fifth Cent Local Option Gas Tax 2021 BACKUP-Gas Tax Memo to Cities 2021 REGULAR AGENDA Police Department 9. RES A RESOLUTION AUTHORIZING THE USE OF STATE LAW 2021-085 ENFORCEMENT TRUST FUNDS IN THE AMOUNT OF FIVE THOUSAND DOLLARS ($5,000) TO PROVIDE A DONATION TO THE FLORIDA POLICE CHIEFS ASSOCIATION (FPCA) EDUCATION AND RESEARCH FOUNDATION. Attachments: RESOLUTION 2021-085-LETF Donation BACKUP-Request Memo-LETF Donation to FPCA Education Public Works Department City of Coconut Creek Page 3 Printed on 5/11/2021 City Commission Meeting Agenda - Final-revised May 13, 2021 10. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2021-077 TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH VECTOR FLEET MANAGEMENT, LLC FOR FLEET MANAGEMENT AND MAINTENANCE SERVICES TO PROVIDE FOR THE ADDITION OF SEVEN FIRE ADMINISTRATION VEHICLES. Attachments: RESOLUTION 2021-077-Fleet Services Agrmt Amendment 1 AGREEMENT-Fleet Services Amendment 1 BACKUP-Original Fleet Services Agrmt-RFP 06-27-18-10 11. RES A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, 2021-087 TO EXECUTE A WORK AUTHORIZATION FOR GENERAL ENGINEERING SERVICES WITH KEITH AND ASSOCIATES, INC. TO DEVELOP AND PREPARE CONCEPTUAL MASTER PLANS FOR THE CITY HALL BREEZEWAY AND COURTYARD. Attachments: RESOLUTION 2021-087-City Hall Breezeway & Courtyard Master Plans WORK AUTHORIZATION-City Hall Breezeway & Courtyard Master Plans EXHIBIT A TO WORK AUTHORIZATION-Keith & Associates Proposal BACKUP-General Professional Engineering Svcs Agrmt-RFQ No. 03-25-20-02 Sustainable Development 12. RES A RESOLUTION OF SUPPORT FOR THE SAMPLE ROAD SHARED 2021-078 USE PATHWAY PROJECT CONSISTENT WITH THE REFERENDUM FOR THE TRANSPORTATION SURTAX (“PENNY FOR TRANSPORTATION” PROGRAM) ON NOVEMBER 6, 2018, AND THE TRANSPORTATION SYSTEM SURTAX INTERLOCAL AGREEMENT (ILA) BETWEEN THE BROWARD METROPOLITAN PLANNING ORGANIZATION (MPO) AND THE CITY OF COCONUT CREEK. Attachments: RESOLUTION 2021-078-Sample Rd Shared Use Pathway Project BACKUP-Cost Estimate-Sample Road Shared Use Pathway BACKUP-Typical Section-Sample Road Shared Use Pathway BACKUP-Resolution 2018-217-Transportation Surtax ILA BACKUP-Resolution 2019-169-Transporation Surtax ILA 1st Amend BACKUP-Resolution 2021-007-Transportation Surtax 2nd Amend 13. RES A RESOLUTION OF SUPPORT FOR THE LYONS ROAD PEDESTRIAN 2021-079 LIGHTING PROJECT CONSISTENT WITH THE REFERENDUM FOR THE TRANSPORTATION SURTAX (“PENNY FOR TRANSPORTATION” PROGRAM) ON NOVEMBER 6, 2018, AND THE TRANSPORTATION SYSTEM SURTAX INTERLOCAL AGREEMENT (ILA) BETWEEN THE BROWARD METROPOLITAN PLANNING ORGANIZATION (MPO) AND THE CITY OF COCONUT CREEK. City of Coconut Creek Page 4 Printed on 5/11/2021 City Commission Meeting Agenda - Final-revised May 13, 2021 Attachments: RESOLUTION 2021-079-Lyons Road Pedestrian Lighting Project BACKUP-Cost Estimate-Lyons Road Lighting Project BACKUP-Lighting Analysis-Lyons Rd Pedestrian Lighting Project BACKUP-Resolution 2019-009-Lyons Rd Mobility Project Agrmts BACKUP-Resolution 2018-217-Transportation Surtax ILA BACKUP-Resolution 2019-169-Transportation Surtax ILA 1st Amend BACKUP-Resolution 2021-007-Transportation Surtax ILA 2nd Amend 14. RES A RESOLUTION OF SUPPORT FOR THE JOHNSON ROAD SHARED 2021-089 USE PATHWAY PROJECT CONSISTENT WITH THE REFERENDUM FOR THE TRANSPORTATION SURTAX (“PENNY FOR TRANSPORTATION” PROGRAM) ON NOVEMBER 6, 2018, AND THE TRANSPORTATION SYSTEM SURTAX INTERLOCAL AGREEMENT (ILA) BETWEEN THE BROWARD METROPOLITAN PLANNING ORGANIZATION (MPO) AND THE CITY OF COCONUT CREEK. Attachments: RESOLUTION 2021-089-Johnson Road Shared Use Path Surtax Project MAP-Johnson Road Shared Use Pathway Project BACKUP-Johson Road Shared Use Pathway Project Cost Estimate BACKUP-Resolution 2018-217 -Transportation Surtax ILA BACKUP-Resolution 2019-169-Transportation Surtax ILA 1st Amend BACKUP-Resolution 2021-007-Transporation Surtax ILA 2nd Amend 15. RES A RESOLUTION OF SUPPORT FOR THE NW 39 AVENUE SHARED 2021-090 USE PATHWAY PROJECT CONSISTENT WITH THE REFERENDUM FOR THE TRANSPORTATION SURTAX (“PENNY FOR TRANSPORTATION” PROGRAM) ON NOVEMBER 6, 2018, AND THE TRANSPORTATION SYSTEM SURTAX INTERLOCAL AGREEMENT (ILA) BETWEEN THE BROWARD METROPOLITAN PLANNING ORGANIZATION (MPO) AND THE CITY OF COCONUT CREEK. Attachments: RESOLUTION 2021-090-NW 39 Avenue Shared Use Path BACKUP-Cost Estimate-NW 39 Ave Shared Use Path BACKUP-Resolution 2018-217-Transportation Surtax ILA BACKUP-Resolution 2019-169-Transportation Surtax ILA 1st Amend BACKUP-Resolution 2021-007-Transportation Surtax ILA 2nd Amend City Attorney 16. RES A RESOLUTION AUTHORIZING THE CITY OF COCONUT CREEK TO 2021-084 JOIN WITH THE STATE OF FLORIDA AND OTHER GOVERNMENTAL UNITS AS A PARTICIPANT IN THE FLORIDA MEMORANDUM OF UNDERSTANDING AND FORMAL AGREEMENTS IMPLEMENTING A UNIFIED PLAN REGARDING DISTRIBUTION OF CERTAIN SETTLEMENT FUNDS AS PART OF THE OPIOID LITIGATION AND City of Coconut Creek Page 5 Printed on 5/11/2021 City Commission Meeting Agenda - Final-revised May 13, 2021 AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY AGREEMENTS. Attachments: RESOLUTION 2021-084-Opioid Litigation Settlement EXHIBIT A-Proposed MOU-Settlement Distribution Plan City Commission 17. RES A RESOLUTION APPOINTING AN ALTERNATE MEMBER TO THE 2021-112 EDUCATION ADVISORY BOARD TO FILL THE REMAINDER OF THE TERM ENDING WITH THE NEXT APPOINTMENT IN 2022. (ADDENDUM) Attachments: RESOLUTION 2021-112-Edu Adv Board Vacancy BACKUP-EDU Applications BACKUP-Resolution 2021-067 CITY MANAGER REPORT CITY ATTORNEY REPORT COMMISSION COMMUNICATIONS ADJOURNMENT NOTE: If any person, firm, or corporation decides to appeal any decision made by the above City Commission with respect to any matter considered at such meeting or hearing, they will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence, if any, upon which the appeal is to be based. (F.S. 286.0105) In accordance with the Americans with Disabilities Act, any person with a disability who requires assistance to participate in said meeting may contact the City Clerk Department at 954-973-6774 at least two (2) days prior to said meeting. City of Coconut Creek Page 6 Printed on 5/11/2021