April 2022 Council Meeting

COLBY COMMON COUNCIL April 5, 2022 Page 1 The regular meeting of the Colby Common Council was called to order at 6:30 P.M. by Mayor James Schmidt. On roll call: Sazama, O’Brien, T Schmidt, Kolden, Hesgard, Hederer and Lindeman. Also present were Mayor James Schmidt, DPW Higley, Clerk Connie Gurtner, Mike Voss of MSA and Dave Rasmussen of MSA. Agenda was posted by the clerk. The agenda will stand as the order of the meeting. Minutes of the March 8th meeting minutes were pre-read and reviewed. A correction was noted on page 3 under the MSA Engineering report – the pre- construction meeting was held at 10:00 AM, not 10:00 PM. Motion was made by T Schmidt, seconded by O’Brien to approve the minutes as corrected. Motion carried with a voice vote. Financial Statement and Bills were discussed. Motion was made Hesgard, seconded by Lindeman to approve the financial statement and bills. The amounts approved are as follows: General Fund $90,068.87; Capital Fund $12,644.18; Water Department $89,618.22; Sewer Department $33,039.24; Net payroll $33,532.91. Motion carried with a voice vote. Colby/Abbotsford Police Commission met on March 14th. The commission approved minutes and expenditures. Chief's Report: Chief Bauer said the K-9 was deployed once in February with no arrests. There were 688 total CAPD activities reported for the month of February, with a year-to-date total of 1,465, compared to 1,626 total CAPD activities reported for the first two months of 2021. Chief Bauer said officers have been handling a number of complaints. The CAPD is operating one officer short. Chief Bauer said there was a $1,300 cost to repair a heater fan on one Durango squad. There is one vehicle that was confiscated. He said there is a lien on the vehicle with a $1,000 additional cost for storage. He said the vehicle owner has refused to pick it up. An auto dealer has offered $2,425. The CAPC agreed with Chief Bauer's recommendation to put any proceeds from the sale of the vehicle into the auto replacement fund. Meeting date for April 2022: The next CAPC meeting will be held at 6:30 p.m. on Monday, April 11, 2022, at the CAPD. Squad Car Purchase: Four quotes were presented for a squad car purchase. Colby Chrysler, 2022 Durango, Pursuit Package, Dodge is not currently taking orders for government vehicles, $37,453; Gross Motors, 2021 Durango, available now, $35,851; Abby Ford, 2022 Explorer, 4-cylinder, $36,116; Abby Ford, 2022 K150 Mach-E electric, $47,705. Chief Bauer said the electric vehicle is "not a good option for rural America." He said the 2021 Durango would come with a full COLBY COMMON COUNCIL April 5, 2022 Page 2 warranty from the date of purchase. The commission voted to recommend to the council the purchase of the 2021 Durango from Gross Motors at a cost of $35,851. Motion was made by T Schmidt, seconded by Hederer to purchase of the 2021 Durango from Gross Motors at the cost of $35,851. Motion carried with a voice vote. The commission met in closed session to interview patrol officers. The commission voted to recommend to the Abbotsford and Colby city councils the hiring of the top scoring candidate, with the second scoring candidate given top priority for the next patrol officer hiring, pending successful background checks and psychological testing. Motion was made by T Schmidt, seconded by Sazama to hire Brandon Nelson as a patrol officer pending psychological test and recruit school. Motion carried with a voice vote. Central Fire & EMS District met on March 17th. Nancy O’Brien reported on the meeting. Mayor Schmidt: Mayor Schmidt reported on his meeting of the United Communities of Clark County. Mayor Schmidt recommends the appointment of Marie Becker and Marlene Kaiser as election inspectors. Motion was made by Hederer, seconded by Hesgard to approve the appointments. Motion carried with a voice vote. Mayor Schmidt appointed Dan Hederer as a Cemetery Association Member for a three year term. Motion was made by Kolden, seconded by T Schmidt to approve the appointment. Motion carried with a voice vote. DPW Higley: The following building permits were issued: Colonial Health & Rehab, 702 W Dolf St, interior remodeling. DPW Higley reported on the precipitation and flows for March 2022 at the STP. He also reported on the pumpage of water for March 2022. The tractor has been ordered but the expected order date is anticipated for the fall. MSA Engineering: Voss reported on the pre-construction meeting of the N 2nd Street and Community Drive projects. Operator’s License: The city received the following operator’s licenses: Leslie Zielinski, 206 S Main St. Apt A, Colby, WI - Motion was made by Hederer, seconded by O’Brien to approve. Motion carried with a voice vote. COLBY COMMON COUNCIL April 5, 2022 Page 3 Liquor License: The city received the following Class B liquor/beer license application: El Rinconsito by Las Delicias, LLC, 100 W Clark St – Motion was made by T Schmidt, seconded by Lindeman to approve. Motion carried with a voice vote. MSA Contract for TIF #4 Creation: The city is considering the creation of TID #4 to include an area of the city including property in the industrial park, industrial lots to the south of Cty Rd N and to the west of Hwy 13. MSA presented a contraction to provide the project services at a total cost of $15,000. Motion was made by T Schmidt, seconded by Hesgard to approve the agreement with MSA at a cost of $15,000. Motion carried with a voice vote. Resolution 5-2022 North Shore Bank Post Employment Health Care Reimbursement Plan: Motion was made by Hederer, seconded by Kolden to approve Resolution 2022 as follows. Motion carried with a voice vote. At a regular meeting of the City Council of the City of Colby, Wisconsin, held on this 5th day of April, 2022, a quorum being present and a majority of the City Council voting therefore, said Council does resolve as follows: Name of Employer: City of Colby State of Wisconsin Resolution of the above-named Employer (the “Employer”): WHEREAS, the Employer has employees rendering valuable services; and WHEREAS, the establishment of a health care reimbursement plan for such employees serves the interests of the Employer by enabling it to provide reasonable security regarding such employees’ health needs during retirement by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and NOW, THEREFORE, BE IT RESOLVED, that the Employer hereby adopts the Plan in the form of the North Shore Bank Health Care Reimbursement Plan. This plan shall be approved for participation by all full-time employees for the City of Colby. BE IT FURTHER RESOLVED, that the assets of the Plan shall be held in trust, with North Shore Bank serving as trustee, for the exclusive benefit of Plan participants and their dependents, and the assets of the Plan shall not be diverted to any other purpose prior to the satisfaction of all liabilities of the Plan. BE IT FURTHER RESOLVED, that the City Clerk shall be the designated City Official to service in the capacity of coordinator and contact for the Plan and shall receive necessary reports, notice, etc. COLBY COMMON COUNCIL April 5, 2022 Page 4 Introduced and adopted at a regular meeting of the Colby Common Council of the City of Colby. James W Schmidt, Mayor Connie L Gurtner, Clerk Seek Engineering for Application for BIL Funded Street Project: The city is interested in WI DOT BIL-Funded 2023-3026 STP-Local Project funding. The eligible grant improvements would include total street reconstruction including curb, gutter, and storm sewer. The city is required to request Statements of Qualifications (SOQ’S) from engineering firms to review using Qualification Based Selection processes to determine the firms ranking. Motion was made by Kolden, seconded by Hesgard to use the provided template to seek engineering SOQ’s as prescribed by the DOT. Motion carried with a voice vote. Crack Sealing Bids for N 7th Street: The city received three bids for crack filling of North 7th Street from Spence to city limits: Fahrner Asphalt Sealers - $10,351; Jensen Chip & Seal Coating - $8,994.70; Lakes Asphalt Maintenance - $8,621. Motion was made by Hederer, seconded by T Schmidt to approve the bid from Lakes Asphalt Maintenance at a cost of $8,621. Motion carried with a voice vote. Committee meetings for April: Colby-Abbotsford Police Commission will meet on April 11, 2022 at 6:30 P.M. at the Police Department. Central Fire & EMS District will meet on April 21, 2022 at 7:00 P.M. at Station 2. Re-Org Committee will be on April 19, 2022 at 6:30 PM. North 2nd Street Project Informational Meeting will be on April 19, 2022 at 5:00 PM. Public Works will meet on April 18, 2022 at 6:30 PM. Adjourn: Motion was made by Kolden, seconded by Hederer to adjourn at 7:24 P.M. Motion carried with a voice vote. Approved _____________________ James W Schmidt, Mayor Attest _________________________ Connie Gurtner, Clerk