March 2022 Council Meeting

COLBY COMMON COUNCIL March 8, 2022 Page 1 The regular meeting of the Colby Common Council was called to order at 6:30 P.M. by Mayor James Schmidt. On roll call: Sazama, O’Brien, T Schmidt, Kolden, Hesgard, Hederer and Lindeman. Also present were Mayor James Schmidt, Clerk Connie Gurtner and Mike Voss of MSA. Agenda was posted by the clerk. The agenda will stand as the order of the meeting. Minutes of the February 1st meeting minutes were pre-read and reviewed. Motion was made by Hederer, seconded by Hesgard to approve the minutes as presented. Motion carried with a voice vote. Financial Statement and Bills were discussed. Motion was made Schmidt, seconded by Kolden to approve the financial statement and bills. The amounts approved are as follows: General Fund $709,331.08; Capital Fund $20,000.00; Water Department $29,644.37; Sewer Department $24,663.25; Net payroll $21,983.13. Motion carried with a voice vote. Public Comment: Andrew Venzke was in attendance to ask for the support of our council. He is running as District 30 of Marathon County Board of Directors. Colby/Abbotsford Police Commission met on February 14th. The commission approved minutes and expenditures. Chief's Report: Chief Bauer said methamphetamine drug activity was on the increase in the area, with heroin drug activity seemingly on the decline. CAPD officers have been busy. There have been two domestic sexual assault cases reported in the last month, one of which involves a 15-year-old girl. Social Services has been involved in investigating this incident. Chief Bauer has been trying to get quotes for a new squad car. He said orders are not being taken for government vehicles and Durangos at the present time. He learned at the recent chief's conference that every police department is having trouble getting new vehicles. One option would be considering a rebuilt vehicle. He said the previous price of $28,500 for a new Durango was expected to increase to $37,000 or more. He said the situation would get better over time. The CAPD recently spent $2,800 on repairs for the 2017 Durango, with the 2018 Durango experiencing an oil leak. There were five K-9 deployments for the month of January, resulting in four arrests. There were 738 total CAPD activities reported for the month of January, compared to 818 total CAPD activities reported for the first month of 2021. Part of that reduction is due to the resignation of Officer Stubbe, with that shift being open. Chief Bauer and other officers have been switching shifts to cover open ones. Meeting date for March 2022: The next CAPC meeting will be held at 6:30 p.m. on Monday, March 14, 2022, at the CAPD. COLBY COMMON COUNCIL March 8, 2022 Page 2 The committee met in Closed Session to discuss patrol officer applications. Central Fire & EMS District met on February 17th. Minutes were distributed at the meeting. EMS wages-possible increase: EMS Battalion Chief Travis Nixdorf addressed the Board regarding covering shifts, call volume and a possible on call wage to hopefully increase the participation of EMS staff in covering open shifts. The commission voted to pay $2/hour on call from 6 p.m. to 6:00 a.m. weeknights and weekends from 6:00 p.m. Friday to 6:00 a.m. Monday for a trial period of 6 months – March 1, 2022 to September 1, 2022. Table command vehicle until government discounts return: As the government discounts on vehicle purchases has been discontinued at this time, the purchase of a command vehicle will be put on hold until the discounts return. Rescue 31 lighting/cascade: Battalion Chief Leon Newswanger presented information on the purchase of 6 Larson LED lights for Rescue 31 as several lights on the light tower have burned out. A bracket will also need to be made for these lights. The commission voted to purchase 6 Larson LED lights & bracket at a cost not to exceed $3,000. Used Rescue truck-possible purchase: Discussion was held on the possible purchase of a 1999 Kenworth Rescue located in Michigan at a cost of $40,000. If purchased, the rescue and rescue engine at Station 1 will be sold. The commission voted to purchase the used rescue truck if the firemen viewing the truck feel it’s a good purchase. Public Works Committee met on March 8th. Tractor Bids: The city received bids from Cherokee Garage and Swiderski. Motion was made by Hederer, seconded Hesgard to approve the bid from Swiderski for the New Holland Work Master 65 w/o the loader at a cost not to exceed $51,635. This bid includes side/rear window guards. Motion carried with a voice vote. Bidder New Holland Work Mast 65 Side/Rear Window Guard Tractor Price with Guard New Holland Dura Disk Loader Total w/o Loader Total with Loader Charokee Garage $43,744.00 n/a n/a $12,577.00 $3,800.00 $56,321.00 $60,121.00 Swiderski $38,010.00 $1,975.00 $39,985.00 $11,650.00 n/a $51,635.00 Swiderski $44,750.00 $1,975.00 $46,725.00 $11,650.00 included in price $58,375.00 Both of Swiderski's total bid include Guards Hederer asked if we could wait and discuss the Ellenbecker concerns when DPW Higley can attend the meeting. COLBY COMMON COUNCIL March 8, 2022 Page 3 Mayor Schmidt: Mayor Schmidt reported on his meeting of the Clark County Economic Development. Clerk Gurtner reported for DPW Higley: The following building permits were issued: Jason Lewis, 306 N 6th Street, replace entry door; Colby Chrysler, 820 S Division Street, solar install; Larry Decker, 402 S Main Street, replace garage doors. Gurtner also reported on the precipitation and flows for February 2022 at the STP. MSA Engineering: The N 2nd Street and Community Drive projects are moving forward. There will be a pre-construction meeting on March 30th at 10:00 AM for the contractor and utilities. There was a conversation about having a meeting for the public before the re-organization in April. Operator’s License: The city received the following operator’s licenses: Trinity White, 229 Park Street, Colby, WI - Motion was made by Hederer, seconded by O’Brien to approve. Motion carried with a voice vote; Dean Wiese, 416 N 1st Street, Abbotsford, WI (14 day) - Motion was made by Lindeman, seconded by Schmidt to approve. Motion carried with a voice vote; Brenda Wiese, 416 N 1st Street, Abbotsford, WI (14 day) – Motion was made by Lindeman, seconded by Schmidt to approve. Motion carried with a voice vote. Picnic License: The city received the following picnic licenses: Knights of Columbus, 103 W Adams St, fish fry dates 3/11, 3/25, 4/8 – Motion was made by Kolden, seconded by Sazama to approve. Motion carried with a voice vote; Colby Lion’s Club, 103 W Adams St, bingo dates 3/8, 4/12, 5/10 – Motion was made by Lindeman, seconded by Hederer to approve. Motion carried with a voice vote; AbbyColby Crossings Chamber, 103 W Adams St, Annual Chamber Meeting 4/9 – Motion was made by Schmidt, seconded by Kolden to approve. Motion carried with a voice vote. Authorized Clerk to Issue Picnic Licenses: Many applications for picnic licenses are not received in the clerk’s office in time for a council meeting. Motion was made by Schmidt, seconded by O’Brien to authorize the clerk to issue picnic licenses and then report them at the council meeting. Motion carried with a voice vote. Resolution 2022 Addendum B to Mutual Aid Box Alarm System: Motion was made by Kolden, seconded by O’Brien to approve Resolution 2022 as follows. Motion carried with a voice vote. ADDENDUM B TO MUTUAL AID BOX ALARM SYSTEM AGREEMENT COLBY COMMON COUNCIL March 8, 2022 Page 4 RESOLUTION NO. 2-2022 WHEREAS, the City of Colby provides fire and/or emergency medical services under contract with Central Fire & EMS District in accordance with Chapters (181 AND/OR 213 AS APPLIES) of the Wisconsin Statutes. WHEREAS, whenever an emergency in the City of Colby takes place, or another community requests the City of Colby to provide mutual aid in such an event, the Central Fire & EMS District could act swiftly to mitigate the incident. WHEREAS, the City of Colby has reviewed the agreement which is entitled the “Mutual Aid Box Alarm System Agreement” (Agreement) and has determined that it would be in the best interest of the City of Colby to allow Central Fire and EMS District under contract with said City to participate in the Agreement for the provision of fire and/or emergency medical services, NOW, THEREFORE, be it resolved by the Common Council of the City of Colby: 1. That the Mutual Aid Box Alarm System Agreement submitted for consideration and approval is hereby approved; 2. That pursuant to the contract for fire and/or emergency medical services between Central Fire & EMS District and the City of Colby, Central Fire & EMS District may participate in the Mutual Aid Box Alarm System Agreement in accordance with its terms. 3. That Central Fire & EMS District shall keep on file with the Colby Clerk current proof of insurance and other certifications required in the execution of this contract. 4. That the Mayor and the Colby Clerk shall be, and are duly authorized to sign the Mutual Aid Box Alarm System Agreement the form presented and submit it to the Mutual Aid Box Alarm System Executive Board. 5. That each of the fire and/or emergency medical service organizations within the City of Colby be furnished with a copy of the signed agreement and of this Resolution. Introduced and adopted at a regular meeting of the Colby Common Council of the City of Colby. James W Schmidt, Mayor Connie L Gurtner, Clerk COLBY COMMON COUNCIL March 8, 2022 Page 5 Resolution 3-2022 Deferred Compensation Plan Adopting Resolution: Motion was made by O’Brien, seconded by Kolden to approve Resolution 3-2022 as follows. Motion carried with a voice vote. Deferred Compensation Plan Adopting Resolution IRC CODE SECTION 457 Whereas, INTERNAL REVENUE CODE 457 and Chapter 40.81 Laws of the Wisconsin Statutes permit the City of Colby, Wisconsin, to establish a Deferred Compensation Plan; and Whereas, The Plan may permit eligible employees to voluntarily elect to participate in the favorable tax treatment on the deferral of income; and Whereas, the City of Colby desires to establish such Deferred Compensation Plan providing for “voluntary” contributions through North Shore Bank fsb, Brookfield, Wisconsin, to become an eligible plan for its employees; and Whereas, the Laws of Wisconsin permit the City of Colby to make legal deposits to “custodial accounts” established within the North Shore Bank Deferred Compensation Plan; and Whereas, North Shore Bank shall be responsible to hold funds, as “custodian”, for the future benefit of those participating employees under all rules and regulations of the IRS CODE Section 457. Now, therefore, BE IT RESOLVED, that the City of Colby, Wisconsin, hereby amends its current DEFERRED COMPENSATION PLAN appointing North Shore Bank, as an additional provider serving the City and its employees as “custodian” and “administrator” for all investments provided within its Plan. BE IT FURTHER RESOLVED that all City officials are authorized and directed to assist North Shore Bank in the implementation of this Plan. James W Schmidt, Mayor Connie L Gurtner, Clerk City of Colby, Wisconsin IRC Section 457 (b) Deferred Compensation Plan: Motion was made by Kolden, seconded by Hesgard to approve the Wisconsin IRC Section 457(b) Deferred Compensation Plan as presented and to allow the Mayor to sign the agreement. Motion carried with a voice vote. COLBY COMMON COUNCIL March 8, 2022 Page 6 Resolution 4-2022 City of Colby Fee Schedule: Motion was made by Schmidt, seconded by Kolden to approve Resolution 4-2022 as presented. Motion carried with a voice vote. Resolution 5-2022 Borrowing $1,250,000 for N 2nd Street: Motion was made by Hederer, seconded by Kolden to approve Resolution 5-2022 to borrow for the North 2nd Street Project, $1,250,000 for a term of 10 years and a rate of 2.85%. Motion carried with a voice vote. Resolution 6-2022 Borrowing $650,000 for Community Drive: Motion was made by Lindeman, seconded by Sazama to approve Resolution 6-2022 to borrow for the Community Drive Project, $650,000 for a term of 10 years and a rate of 2.85%. Motion carried with a voice vote. Committee meetings for March: Colby-Abbotsford Police Commission will meet on March 14, 2022 at 6:30 P.M. at the Police Department. Central Fire & EMS District will meet on March 17, 2022 at 7:00 P.M. at Station 2. The annual cemetery meeting is March 15, 2022. April Council Meeting: The Spring Election is Tuesday, April 5th and we have been using the council room for the elections. It was determined that we will meet on the same night and just meet in the basement. Adjourn: Motion was made by Hederer, seconded by Hesgard to adjourn at 7:24 P.M. Motion carried with a voice vote. Approved _____________________ James W Schmidt, Mayor Attest _________________________ Connie Gurtner, Clerk