February 2022 Council Meeting

COLBY COMMON COUNCIL February 1, 2022 Page 1 The regular meeting of the Colby Common Council was called to order at 6:30 P.M. by Mayor James Schmidt. On roll call: O’Brien, T Schmidt, Kolden, Hesgard, Hederer and Lindeman. Sazama was absent. Also present were Mayor James Schmidt, Clerk Connie Gurtner, DPW Harland Higley Jr and Mike Voss of MSA. Agenda was posted by the clerk. The agenda will stand as the order of the meeting. Minutes of the January 4th meeting minutes were pre-read and reviewed. Motion was made by Hederer, seconded by Hesgard to approve the minutes as presented. Motion carried with a voice vote. Financial Statement and Bills were discussed. Motion was made Schmidt, seconded by Kolden to approve the financial statement and bills. The amounts approved are as follows: General Fund $612,147.90; Capital Fund $12,424.00; Water Department $41,978.75; Sewer Department $29,250.21; Net payroll $24,135.87. Motion carried with a voice vote. Colby/Abbotsford Police Commission met on January 10th. The commission approved minutes and expenditures. Accept Resignation of Officer Stubbe: Chief Bauer said Officer John Stubbe had resigned to take a position with the Merrill Police Department. His last day with the CAPD was January 9. Bauer said Stubbe was going back to his home area. He had served with the CAPD for 6 years. Weideman said Stubbe was a good community guy who would not be forgotten. Weideman said he had heard many compliments about Stubbe's job performance. The commission accepted Officer Stubbe's resignation with regret. 2021 Budget Amendments: Chief Bauer said the amendments were necessary due to the timing of the last payroll period and additional maintenance expenses. The commission approved the 2021 budget amendments as follows: Adjustment to revenues, $0.00; Adjustments to expenses, Worker's Compensation Insurance, +$4,000.00, Auto Maintenance, +$2,800.00, Clothing (Vests), +$1,000.00, Health Insurance, -$7,800.00. Chief's Report: Chief Bauer said there was a veterinary bill for teeth removal for K-9 Dodge. He said there was a 0% error rate for incident based reporting in November 2021. One squad car with 107,000 miles will be considered for replacement in 2022. Another squad car with 90,000 miles recently had a new motor installed under warranty, and would be kept in the rotation longer than usual. He said an advertisement for a new patrol officer had been placed on the state Wylienet site. He said it would be likely the CAPD would have to operate one officer short for three months, if a new officer could be hired in 45 days. COLBY COMMON COUNCIL February 1, 2022 Page 2 Chief Bauer said he would fill in for shifts as needed. Depending upon applications, a special CAPC meeting could be scheduled for interviews, otherwise, interviews will be held in closed session at the next regularly scheduled CAPC meeting in February. A new, more detailed K-9 activity report was presented. There were three K-9 activities reported for the month of December, resulting in three arrests. In 2020, the K-9 was used in 54 drug arrests. In 2021, the K-9 was used in 61 drug arrests. There were 892 total CAPD activities reported for the month of December, for a cumulative total of 9,152, compared to 10,361 activities for the first 12 months of 2020. Central Fire & EMS District met on January 20th. Nancy O’Brien reported on the meeting. Mayor Schmidt: Mayor Schmidt reported on his meeting of the United Communities of Clark County. DPW Higley: The following building permits were issued: Healthview Eye Care Center, 120 Dehne Drive, sign; Terry Krug, 104 N Division St, interior remodel/remove outer stairs/redo interior stairs; Harley Lang, 518 N 2 nd St, install drain tile and sump pump pit in basement. DPW Higley reported on the precipitation and flows for January 2022 at the STP. He also reported on the pumpage of water for January 2022. Tractor bid ad will be published next week and due February 24th for review. MSA Engineering: Voss reported that DNR approvals for storm water on Community Drive have been approved. He reported on funding available for street re-construction. Operator’s License: The city received the following operator’s licenses: Jesse Beran, 122 S 4th St, Abbotsford. Motion was made by Hederer, seconded by Hesgard to approve. Motion carried with a voice vote. Mayor/Council Wages: There are concerns with retaining and getting council members and mayors to take interest in the serving on the city council. Clerk Gurtner will look at other municipalities in our area and research the legality of it. Retail Sale of Fireworks Permit: The city was approached for a permit to sell fireworks in the city. We have an ordinance regulating the sales that requires a permit application and fee. Motion was made by Schmidt, seconded by O’Brien to approve the Retail Sale of Fireworks Permit with one change – temporary storage shall be at least 500 feet from all sources of ignition, not 50 feet. Also, the permit fee will be $250.00. Motion carried with a voice vote. COLBY COMMON COUNCIL February 1, 2022 Page 3 Committee meetings for February: Colby-Abbotsford Police Commission will meet on February 14, 2022 at 6:30 P.M. at the Police Department. Central Fire & EMS District will meet on February 17, 2022 at 7:00 P.M. at Station 2. March council meeting will be March 8, 2022 at 6:30 PM. Public Works will be on March 8, 2022 at 6:00 PM. Closed Session: Motion was made by Schmidt, seconded by Hesgard to go into CLOSED SESSION PER STATE STATUTE 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. PURPOSE: DISCUSS NEGOTIATIONS REGARDING FARMLAND LEASE AGREEMENT WITH CHRISTENSEN Roll Call Vote: Ayes – Hederer, Hesgard, Lindeman, Kolden, O’Brien, T Schmidt. Noes – none. Sazama was absent. Motion carried. Motion was made T Schmidt, seconded Kolden to offer $10,000/year for two years to end entire Farmland Lease Agreement with Harold Christensen for all property owned by the city on the West and East side of Community Drive as described in the current lease agreement. Motion carried with a voice vote. Adjourn in closed session: Motion was made by Hederer, seconded by Hesgard to adjourn at 7:37 P.M. Motion carried with a voice vote. Approved _____________________ James W Schmidt, Mayor Attest _________________________ Connie Gurtner, Clerk