January 2022 Council Meeting

COLBY COMMON COUNCIL January 4, 2022 Page 1 The regular meeting of the Colby Common Council was called to order at 6:30 P.M. by Mayor James Schmidt. On roll call: T Schmidt, Kolden, Hesgard, Hederer and Lindeman. Also present were Mayor James Schmidt, Clerk Connie Gurtner, DPW Harland Higley Jr and Mike Voss of MSA. Agenda was posted by the clerk. The agenda will stand as the order of the meeting. Minutes of the December 7th meeting minutes were pre-read and reviewed. Motion was made by Schmidt, seconded by Hesgard to approve the minutes as presented. Motion carried with a voice vote. Financial Statement and Bills were discussed. Motion was made Hederer, seconded by Kolden to approve the financial statement and bills. The amounts approved are as follows: General Fund $193,278.41; Capital Fund $25,180.81; Water Department $44,289.61; Sewer Department $19,392.92; Net payroll $22,990.21. Motion carried with a voice vote. Motion was made by Hederer, Schmidt to approve the final payment to Earth Inc for the final payment of the parking lot construction in the amount of $5,790.89. Motion carried with a voice vote. Colby/Abbotsford Police Commission met on December 13th. The commission approved minutes and expenditures. Employee Christmas Gifts: The commission authorized the purchase of AbbyColby Crossings Chamber of Commerce gift certificates in the amount of $50.00 for each CAPD employee and the cleaning person. Chief's Report: Lieutenant Bowman reported on a recent meth bust using the K- 9 and the status of several drug investigations. He said there were no maintenance problems with the squad cars. There were three K-9 activities reported for the month of November, resulting in three arrests. There were 626 total CAPD activities reported for the month of November, for a cumulative total of 8,232, compared to 9,518 activities for the first 11 months of 2020. Central Fire & EMS District met on December 16th. The commission approved minutes, financial statements and bills. 2022 District insurance: Discussion was held on the 2022 District insurance policy. James Weix stated that the amount the City of Abbotsford bills the District for the insurance on Station 2 will remain the same as in 2021. Larry Oehmichen reviewed the Statement of Values for the 2022 policy through the MacGillis COLBY COMMON COUNCIL January 4, 2022 Page 2 Insurance Agency. The premium for 2022 is $16,409, an increase of $591 from 2021. The commission voted to approve the insurance with MacGillis Insurance Agency for 2022. 360° Camera for new engine: The commission voted to approve the purchase of the proposed 360° camera for the new engine at a cost not to exceed $5,000. American Rescue Plan Act funds for municipalities: Larry Oehmichen presented information he received on the ARPA funds which included key terms, eligible use categories of ARPA funds, transferring ARPA funds to other entities & reporting requirements. Those municipalities that participate and contribute ARPA funds to the District will receive a dollar for dollar reduction on their annual fire protection dues paid to the District. The commission made a motion to accept ARPA funds from those municipalities that choose to participate. Chief’s Report: Chief Mueller presented his monthly chief’s report. Chief Mueller stated that he would like to start looking for a used rescue truck. Chief Mueller also presented 2 price quotes on a new command vehicle; both quotes are from Colby Chrysler. He is waiting on a quote from Abby Ford, Chevrolet will not quote any vehicles until June 2022. No action was taken Mayor Schmidt: Mayor Schmidt reported on his meeting Clark County Economic Development Corp. Clerk Gurtner: Clerk Gurtner reported that we collected 36% of Clark County and 26% of Marathon County taxes as of 12/31/21. DPW Higley: DPW Higley thanked the council for the employee Xmas gifts. The following building permits were issued: John Peel, 110 N Division Street, electrical upgrade; Cindy Kramer, 609 N 2nd St, electrical repair from storm. DPW Higley reported on the precipitation and flows for December 2021 at the STP. He also reported on the pumpage of water for December 2021. He also reported to the council some of the damage that occurred during the recent storm. MSA Engineering: Voss reported that he completed the CN permit for the N 2 nd Street and there is an application fee of $1,350.00. Operator’s License: The city received the following operator’s licenses: Patrick Mateer, N15286 Estate Dr, Abbotsford, WI. Motion was made by Kolden, seconded by Schmidt to approve. Motion carried with a voice vote. COLBY COMMON COUNCIL January 4, 2022 Page 3 Cabinet Modifications in Clerk’s Office: The clerk’s office is complete with a small punch list to be completed. The front counter is too high and deep to wait on customers comfortably. We did not notice that this would be an issue when reviewing the plans. Motion was made by Kolden, seconded by Schmidt to approve the new additional contract with Market & Johnson to modify the counter/base as specified in drawings dated 12/10/21 at a cost of $2,800, Ratsch Engineering agreeing to pay $1,000 of the cost. Motion carried with a voice vote. Bids for North Second Street Project: The city received the following bids for this project. Motion was made by Hederer, seconded by Hesgard to accept and award the bid to Francis Melvin Inc for $1,865,398.10 which includes the base bid and alternates A12 & A21. Motion carried with a voice vote. Francis Melvin Inc Base: $1,829,626.70 Alts: $172,329.00-$136,557.60 =$35,771.40 Switlick & Sons Base: $1,878,243.00 Alts: $176,375.00-$150,865.00 =$25,510.00 Haas Sons Inc Base: $1,946,251.09 Alts: $184,288.50-$149,589.50 =$34,699.00 A-1 Excavating Inc Base: $2,275,696.50 Alts: $186,469.00-$162,550.00 =$23,919.00 Earth Inc Base: $2,330,627.40 Alts: $233,786.00-$190,090.00 =$43,696.00 Peterson Sons Inc Base: $2,345,984.29 Alts: $200,410.59-$170,790.52 =$29,620.07 Merrill Gravel Base: $2,802,096.11 Alts: $283,382.91-$231,897.83 =$51,485.08 Bids for Community Drive Project: The city received the following bids for this project. Motion was made by Hederer, seconded by Kolden to accept and award the bid to Francis Melvin Inc for $559,544.70 contingent on clarification and resolution by the city attorney of our pending lease agreement with Harold K Christensen. Motion carried with a voice vote. Francis Melvin Inc $559,544.70 Switlick & Sons $615,546.50 Haas Sons Inc $634,818.32 Stout Construction $672,235.55 Earth Inc $804,097.00 Merrill Gravel $854,239.45 Resolution 1-2022 Budget Amendments: Motion was made by Schmidt, seconded by Kolden to approve Resolution 1-2022 Budget Amendments as follows. Motion carried with a voice vote. RESOLUTION 1-2022 APPROVING AMENDMENTS TO THE 2021 BUDGET WHEREAS, certain authorized expenditures within the adopted 2021 Annual Budget need to be reallocated; and COLBY COMMON COUNCIL January 4, 2022 Page 4 WHEREAS, according to Wisconsin Statutes no appropriations may remain overexpended at year end within the annual budget; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Colby that the 2021 budget be amended as follows: Reallocation Expenses as follows 100-48200 RENT - MUNICIPAL BUILDINGS $2,538.00 100-59204 CONTINGENCY FUND -$3,262.00 100-56700 ECONOMIC DEVELOPMENT $5,800.00 100-55200-321 PARKS/REC WAGES $10,000.00 100-53300-312 SNOW/ICE WAGES -$10,000.00 James W Schmidt, Mayor Connie L Gurtner, City Clerk Carry-Over Funds from 2021 to 2022: Motion was made by Hederer, seconded by Hesgard to approve the carry-over funds from 2021 to 2022 as follows. Motion carried with a voice vote. FUND BALANCE FUND BALANCE $384,696.12 STREET CONSTRUCTION $61,500.00 CITY HALL $0.00 MACHINE/EQUIP $25,104.35 OFFICE EQUIP $1,757.83 OFF STREET PARKING $6,012.23 STREET LIGHTS $5,500.85 ECON DEVELOPMENT $6,580.41 SIDEWALKS $10,247.50 STORM SEWER $10,543.56 FIRE DEPT EQUIP $35,140.26 FIRE HALL MAINTENANCE $73,000.00 OFFICIAL MAPPING $5,000.00 TOTAL GENERAL $625,083.11 Well House $25,000.00 COLBY COMMON COUNCIL January 4, 2022 Page 5 Wells $60,000.00 Water Tower $12,500.00 TOTAL WATER $97,500.00 Committee meetings for December: Colby-Abbotsford Police Commission will meet on January 10, 2022 at 6:30 P.M. at the Police Department. Central Fire & EMS District will meet on January 20, 2022 at 7:00 P.M. at Station 2. Adjourn: Motion was made by Hederer, seconded by Kolden to adjourn at 7:27 P.M. Motion carried with a voice vote. Approved _____________________ James W Schmidt, Mayor Attest _________________________ Connie Gurtner, Clerk