January Council Meeting

COLBY COMMON COUNCIL January 2, 2024 Page 1 The regular meeting of the Colby Common Council was called to order at 6:30 P.M. by Mayor James Schmidt. On roll call: O’Brien, T Schmidt, Baumgartner, Hesgard, Hederer and Lindeman. Also present were Mayor James Schmidt, Clerk Connie Gurtner, Deputy Clerk Callie Weber and DPW Harland Higley Jr. Agenda was posted by the clerk. The agenda will stand as the order of the meeting. Minutes of the December 5th meeting minutes were pre-read and reviewed. Motion was made by Schmidt, seconded by Hesgard to approve the minutes as presented. Motion carried with a voice vote. Financial Statement and Bills were discussed. Motion was made Hederer, seconded by Lindeman to approve the financial statement and bills. The amounts approved are as follows: General Fund $279,802.77; Capital Fund $141,713.08; Water Department $24,868.19; Sewer Department $27,087.38; Net payroll $23,742.38. Motion carried with a voice vote. Public Comment Clerk Gurtner introduced the new Deputy Clerk/Treasurer Callie Weber to the council. Colby/Abbotsford Police Commission met on December 11th. The commission approved minutes and expenditures. Comments from the Public: Hederer said Colby Public Works Director Harland Higley had requested a list of CAPD contacts. President Schmidt suggested having new police officer introductions at the respective city council meetings, along with Lieutenant Bowman in his new role as police chief after February 1, 2024. Recognition of Chief Bauer for Meritorious Service: A certificate of recognition for Chief Bauer's meritorious service to the Colby-Abbotsford Police Department was presented to Chief Bauer by President Schmidt. Members of the CAPC, Mayor Schmidt and Mayor Weix gathered with Chief Bauer for a photo opportunity. Lieutenant Bowman presented Chief Bauer with a flag plaque of appreciation as a retirement gift. Chief Bauer said his retirement was a "bittersweet moment" and he expressed his gratitude for the support he received from the CAPC and municipalities over the years. Lieutenant Position: Chief Bauer recommended appointing James Wagner as Lieutenant, succeeding Lieutenant Bowman on February 1, 2024. The committee voted to approve the appointment James Wagner as Lieutenant. Employee Christmas Gifts: The commission voted to present each CAPD employee with a $50.00 Abbotsford-Colby Crossings Chamber of Commerce gift COLBY COMMON COUNCIL January 2, 2024 Page 2 certificate as a Christmas present. Motion was made by Hederer, seconded by Hesgard to approve this recommendation. Motion carried with a voice vote. Police Secretary Wages: The commission voted to recommend to the Abbotsford and Colby city councils a wage increase of $1.25 per hour for Police Secretary Jessica Weich, increasing her wage rate to $26.09 per hour, effective at the first full payroll period following the January 2024 city council meetings. Motion was made by Schmidt, seconded by Hederer to approve this wage increase. Motion carried with a voice vote. Transfer from SRO Account to Vehicle Replacement Fund: Chief Bauer said there was a balance of $61,000 in the designated SRO Account. He recommended transferring $44,906 from this account to the Vehicle Replacement Fund. The commission voted to recommend to the Abbotsford and Colby city councils a transfer of $44,906 from the SRO Account to the Vehicle Replacement Fund. Motion was made by Schmidt, seconded by Baumgartner to approve this recommendation. Motion carried with a voice vote. Squad Car Purchase: Chief Bauer said one of the squad cars had 160,000 miles on it. He said a 2024 Durango V-8 model was available through a Taylor County extra purchase. Lieutenant Bowman said a squad car order may not be filled in 2024 due to manufacturing delays. Chief Bauer said one of the existing squad cars would be used by the full-time SRO assigned to the Colby School District. The commission voted to recommend to the Abbotsford and Colby city councils the purchase of a 2024 Durango V-8 squad car through the Taylor County order. Motion was made by Schmidt, seconded by Hesgard to approve this purchase. Motion carried with a voice vote. Chief's Report: Chief Bauer said the officers had a busy weekend dealing with vehicle incidents including OWI arrests. He said the call volume was picking up. He said the Memorandum of Understanding (MOU) for the full-time SRO position had been returned from the Colby School District, with the MOU from the Abbotsford School District for the full-time SRO position expected soon. He said the full-time SRO positions would become effective January 1, 2024. The K-9 was deployed four times in November, resulted in four arrests. There have been 7,886 total CAPD activities reported for the first eleven months of 2023, compared to 8,735 activities for the first eleven months of 2022. The remainder of the meeting was held in closed session to hire two new officers. Motion was made by Schmidt, seconded by Baumgartner to approve the hiring of Noemi Fuentes-Ramirez Ana. Motion carried with a voice vote. Motion was made by Schmidt, seconded by O’Brien to approve the hiring of Kaden Goodwin. Motion carried with a voice vote. Public Works Committee met on December 12th. COLBY COMMON COUNCIL January 2, 2024 Page 3 Bids for Crushing Concrete: The following bids were received: Earth, Inc at $4.11/ton, Paul Bugar Trucking at $4.78/ton, PGA at $4.95/ton, A-1 Excavating, Inc at $5.40/ton, and Stout Construction at $6.56/ton. The committee voted to accept crushing bid from Earth Inc. Motion was made by Hederer, seconded by O’Brien to accept crushing bid from Earth Inc at $4.11/ton. Motion carried with a voice vote. Bids for Aerial Lift Truck: The following bid was received from Utilities Sales and Service with the Ford F-550 cab/chassis at $60,000 and aerial, body, ASC, and install at $112,005 with a total of $172,005. The committee voted to accept the Aerial Lift Truck bid from Utilities Sales and Service. Motion was made by Hederer, seconded by Hesgard to approve the Aerial Lift Truck bid from Utilities Sales and Service for a total of $172,005. Motion carried with a voice vote. Bids for Pickup Truck: The following bids were received: Colby Chrysler with a total of $48,583 and Wheeler Chevrolet with a total of $50,645.70. The committee voted to approve the bid for the pickup truck from Colby Chrysler. Motion was made by Lindeman, seconded by Hederer to approve pickup truck bid from Colby Chrysler with a total of $48,583. Motion carried with a voice vote. Central Fire & EMS District met on December 21st. Nancy O’Brien reported on the meeting. Minutes were forwarded to the council. Mayor Schmidt: Mayor Schmidt reported on his meeting Clark County Economic Development Corp. Clerk Gurtner: Clerk Gurtner reported that we collected $749,609.52 in taxes from 12/15/23 thru 12/31/23, which is 35% of Clark County and 30% of Marathon County taxes. Clerk Gurtner thanked the council for the employee Christmas gifts. DPW Higley: The following building permits were issued: Charter Communications, 606 N Division St, interior remodeling; Colby School District, 705 N 2nd St, channel letters on signs. DPW Higley reported on the precipitation and flows for December 2023 at the STP. He also reported on the pumpage of water for December 2023. DPW Higley also thanked the council for employee Christmas gifts. Operator’s License: The city received the following operator’s license: Erin Hennes, 501 E Terrace St, Colby. Motion was made by Hederer, seconded by Hesgard to approve. Motion carried with a voice vote. COLBY COMMON COUNCIL January 2, 2024 Page 4 Johnson Block Engagement Letter for 2023 Audit: The city received an engagement letter for the 2023 audit at a total cost of $24,000. Motion was made by O’Brien, seconded by Lindeman to approve Johnson Block for the 2023 audit at a cost of $24,000. Motion carried with a voice vote. Resolution 1-2024 Budget Amendments: Motion was made by Schmidt, seconded by O’Brien to approve Resolution 1-2024 Budget Amendments as follows. Motion carried with a voice vote. RESOLUTION 1-2024 APPROVING AMENDMENTS TO THE 2023 BUDGET WHEREAS, certain authorized expenditures within the adopted 2022 Annual Budget need to be reallocated; and WHEREAS, according to Wisconsin Statutes no appropriations may remain overexpended at year end within the annual budget; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Colby that the 2023 budget be amended as follows: Reallocation Expenses as follows 100-45200 AWARDS & DAMAGES $113,400.00 100-51001-045 UNIFORMS $2,000.00 100-51300 LEGAL $6,000.00 100-51432 HEALTH INSURANCE $17,000.00 100-51450 COMPUTER EXPENSE $2,300.00 100-52210 HYDRANT RENTAL $7,200.00 100-55200-270 PARK EXPENSES $3,400.00 100-58100 PRINCIPAL $58,000.00 100-58200 INTEREST $17,500.00 100-45200 AWARDS AND/OR DAMAGES $9,200.00 100-51600-306 CITY HALL WAGES -$1,400.00 100-52200-330 POLICE WAGES -$1,300.00 100-53300-309 STREET MAINT WAGES $4,600.00 100-53300-312 STREET MAIN SNOW/ICE WAGES $1,700.00 100-53412-313 TRAFFIC CONTROL WAGES -$1,600.00 100-53440-315 STORM SEWERS WAGES -$1,600.00 COLBY COMMON COUNCIL January 2, 2024 Page 5 100-53640-316 WEED-TREE/BRUSH CONTROL $4,300.00 100-55200-321 PARKS/REC WAGES $4,500.00 James W Schmidt, Mayor Connie L Gurtner, City Clerk Carry-Over Funds from 2023 to 2024: Motion was made by Hederer, seconded by O’Brien to approve the carry-over funds from 2023 to 2024 as follows. Motion carried with a voice vote. FUND BALANCE FUND BALANCE $66,565.07 STREET CONSTRUCTION $61,500.00 MACHINE/EQUIP $25,104.35 OFFICE EQUIP $1,757.83 OFF STREET PARKING $6,012.23 STREET LIGHTS $5,500.85 ECON DEVELOPMENT $6,580.41 SIDEWALKS $10,247.50 STORM SEWER $10,543.56 FIRE DEPT EQUIP $35,140.26 FIRE HALL MAINTENANCE $52,000.00 OFFICIAL MAPPING $5,000.00 TOTAL GENERAL $285,952.06 Well House $25,000.00 Wells $60,000.00 Water Tower $12,500.00 TOTAL WATER $97,500.00 Ordinance 2024-1 Repealing and Recreating Section 432-21 Parking Prohibited Zones: Motion was made by Lindeman, seconded by Hederer to approve Ordinance 2024-1 Repealing and Recreating Section 432-32 Parking Prohibited Zones as presented. Motion carried with a voice vote. Ordinance # 2024-1 Ordinance Repealing and Recreating Section §432-21 Parking Prohibited Zones §432-21 Parking Prohibited Zones. COLBY COMMON COUNCIL January 2, 2024 Page 6 A. Definitions. As used in this section, the following terms shall have the meanings indicated: PARK or PARKING The halting of a vehicle whether occupied or not, except temporarily for the purpose of and while actually engaged in loading or unloading property or passengers. B. State Highway 13. All parking, except for emergencies, shall be prohibited on the east and west sides of State Highway 13 in the City of Colby. C. North Second Street. Parking shall be prohibited on the west side of North Second Street from High Street to Dolf Street (except for bus parking, which shall be permitted on the west side of North Second Street extending north from the north side of the main Colby High School entrance 220 feet to the corner, except those areas where bus parking would otherwise not be permitted). D. West Dolf Street. There shall be no parking on the north side of West Dolf Street from North Second Street to 200’ west of North Fourth Street between the hours of 7:30 a.m. to 4:30 p.m. on days when school is in session. E. West Dolf Street. There shall be no parking on the south side of West Dolf Street from North Second Street and extending 350’ west between the hours of 7:30 a.m. to 4:30 p.m. on days when school is in session. F. South East Street. There shall be no parking on the east side of South East Street from East Broadway to East Clark Street. G. Lincoln Street. There shall be no parking on the south and north sides of Lincoln Street between South Division Street and South Main Street. H. High Street. There shall be no parking on both sides of High Street. I. South Second Street. There shall be no parking on the west side of South Second Street starting 285’ south of the intersection of W Clark Street and S 2nd Street and extending 220’ south between the hours of 7:30 a.m. to 4:30 p.m. on days when school is in session. J. East Graves Street. There shall be no parking on the south side of East Graves Street between South Main Street and East Street. James W Schmidt, Mayor Connie L Gurtner, Clerk Committee meetings for January: Colby-Abbotsford Police Commission will meet on January 8, 2024 at 6:30 P.M. at the Police Department. Central Fire & EMS District will meet on January 18, 2024 at 7:00 P.M. at Station 2. City Planning Committee will meet on January 15, 2023 at 6:00 P.M. Colby Economic Development Corporation will meet on January 17, 2023 at 6:60 P.M. Adjourn: Motion was made by Hederer, seconded by Lindeman to adjourn at 7:15 P.M. Motion carried with a voice vote. Approved _____________________ James W Schmidt, Mayor Attest _________________________ Connie Gurtner, Clerk