Board of Elections Supervisors

Approved: 111518 Board of Election Supervisors Council Chambers, City Hall July 9, 2018 Members Present Absent Maria Mackie __X___(arrived 3:03pm) ______ Jack Robson __X___ ______ Mary Katherine Theis __X___ ______ Terri Wertz __X___ ______ John Payne __X___ ______ Also Present: Yvette Allen, Assistant City Clerk; Rick Dixon, ESS (via conference call); Sheryl DeWalt, Recording Secretary. The meeting was called to order to at 2:10 p.m. by Jack Robson. 1. Agenda. The agenda was changed to include “Approval of May 17, 2018 minutes.” Mrs. Wertz moved to accept the change to the agenda. Mr. Payne seconded the motion and the committee approved. 2. Prior Meeting Minutes. The minutes from May 17, 2018 were reviewed. Mrs. Theis moved, Mr. Robson seconded, and the committee approved the minutes. 3. Committee Member change. Mrs. Wertz announced that she will be moving out of College Park and is resigning as a member of the committee. Mr. Robson asked her to send an email and he will forward to the City Clerk’s office as official notification. 4. ES&S. Mr. Rob Dixon, with ESS, telephoned to join the meeting. The conversation consisted of outlining the services and costs ES&S could do for the City of College Park at the voting centers. Mr. Dixon mentioned that he had spoken to Mr. Robson previously and although not able to give an exact amount, he estimated $20,000 for their company to assist with the elections by having additional equipment available. He also ensured that if an outage does occur, the system will be backed up and an update will occur once the outage is over. Mr. Dixon also advised that the Maryland State Board of Elections may be able to assist the City of College Park. Mr. Robson thanked Mr. Dixon for his time. 5. Campus Voting. The University of Maryland has given approval to use the Stamp Union as a voting site, however, there will be no free parking for voters, only for election officials working at the site. The date will need to be scheduled by the beginning of the spring semester. Discussed election officials needed for all voting locations:  3 – epoll book judges 2 – scanners 3 – provisional judges 4 – ballot judges 1 – election supervisor 1 – rotating fill in (at large) 2 – scanner judges 1 – ballot marking device The question was asked if we know how many people did early voting with the recent state elections? Mr. Robson stated he did not have an answer, but would inquire. He also stated that there are 18,000 registered voters in College Park. Early voting would most likely take place at Lakeland Community Center. The day would be a Sunday from 10:00am – 4:00pm. A fill in judge would not be needed. 6. Meeting with City Attorney. Mr. Robson is meeting with the City Attorney, Suellen Ferguson, on July 25 to discuss the February 2, 2018 memo to Mayor and Council. Issues to be discussed are: a. Formal monetary limit b. Contribution expenditures and businesses not required to report expenditures. c. Late fees, especially concerning Tom Chen d. Early voting – changes to charter and City code. e. Candidate residency 7. No excuse absentee ballot. In order for implementation to be successful, someone will need to be hired to handle. The City Clerk’s office would need to review the skill level needed for the position. 8. Thank you. The committee thanked Mrs. Wertz for her service to the committee and wished her well. Adjournment: Ms. Mackie made a motion to adjourn. Mrs. Theis seconded the motion. All were in favor. The motion passed 5-0-0. The meeting adjourned at 3:40pm. Submitted by: Sheryl DeWalt, Recording Secretary