Board of Elections Supervisors

Board of Election Supervisors Virtual Meeting February 11, 2021 7:00 p.m. Final Minutes Member District Present Absent John (Jack) Robson, Chief Mayoral X Appointme nt Lisa Williams 1 X 7:09 p.m. Yousuf Jaleel 4 X John Payne 3 X Lynea Cooper Mayoral X Appointme nt Cameron Thurston 2 X Also present: Janeen S. Miller, City Clerk; Yvette Allen, Assistant City Clerk; LaToya Moore, Administrative Specialist; Joi Woods, Contract Secretary 1) Call to Order: The meeting was called to order by Chief Jack Robson at 7:06 p.m. 2) Approval of agenda February 11,2021 Chief Jack Robson made a motion to approve the agenda . All were in favor. None opposed. The motion passed. 3) Approval of January 14, 2021 Meetings Minutes Chief Jack Robson made a motion to approve the January 14, 2021 meeting minutes . All were in favor. None opposed. The motion passed. 6) The board reviewed and discussed Budget Assumptions. Janeen Miller welcomed feedback from members about the budget assumptions and elections cost projections. Noted points included:  Voter turnout trends during the Special Election (2020) aligns with trends of previous Mayoral Elections in District 2  Historical voter trends for city elections o 2019 -Registered Voters: 16,723 -Persons Voting: 2,092 -Percentage: 12.51% o 2017   -Registered Voters: 18,299 -Persons Voting: 2,648 -Percentage: 14.5% o 2015- -Registered Voters: 17,188 -Persons Voting: 2,222 -Percentage: 12.9%  Difficulty in projecting costs stem from the voting method (In-person vs. Mail-In- Voting)  A City Code change to adjust language about when an election must/shall take place  Additional costs for County Election Staff during early voting  Tentative work session date, Tuesday, February 16, 2021 7) Vendor briefings and demonstration s-BOES members interest & availability The board discussed their availability and interest to participate in meetings with election vendors that offer services including election equipment, printing & mailing, and ballot tracking software. All BOES members noted an interest; two members have schedule restrictions that might not allow them to attend. 9) November 8, 2020 Post-election report to M&C (to be written). The report is currently in draft form, additional review by Janeen Miller is pending. 10) Same Day Voter Registration Feasibility Report Chief Jack Robson has made an inquiry to gain access to the Maryland Motor Vehicle Administration’s database. Access to the database will allow for BOES to crosscheck registered voters’ data for same day voter registration without a Provisional Ballot. The request is pending the approval of the State Board. 11) Municipal Survey The BOES also discussed completing the Municipal Survey after the Mayor & Council Work Session. 12) Adjourn ment: A motion was made by Cameron Thurston and seconded by John Payne to adjourn the meeting. The motion passed. The meeting adjourned at 7:52 p.m.