College Park Seniors Committee

Approved: 080118 College Park Seniors Committee City Hall – Council Chambers June 20, 2018 7:00 PM Seniors Committee Members: PRESENT ABSENT Carolyn Bernache X P.J. Brennan X Pedro Manuel Guevara-Cordova X Mary Anne Hakes X Jackie Kelly X Bonnie McClellan X Darlene Nowlin X Bonnie Beck O’Brien X Arelis Perez X Rosemary Perticari X Also present; John Payne, Neighbors Helping Neighbors of College Park (NHN-CP); James McFadden, Resident; Joi Woods, Contract Secretary I. Call to Order Mr. Brennan called the meeting to order at 7:02 p.m. II. Old Business A. Approval of the May 2, 2018 Minutes Corrections were noted for the spelling of neighbors on page 2 and formatting corrections on page 3. Ms. Perez motioned to approve the minutes with corrections for the May 2, 2018 meeting. Mrs. Hakes seconded the motion. All were in favor, none opposed. The motion passed. B. Neighbors Helping Neighbors of College Park (NHN-CP) Funds have been awarded for start-up costs to support NHN-CP, related expenses include: a laptop, cell phone, background checks, and a stipend for the Volunteer Coordinator. Receipt of funds is pending. NHN-CP is currently procuring a cell phone and laptop in lieu of in-kind of donations. The following points were noted during discussion. 1. Volunteer Coordinator • Paula Green, Department of Public Works has been identified as the Volunteer Coordinator. 2. Phone details and options • A cell phone has been established and is connected to a voicemail box accessible to other NHN-CP Board members. The phone number is 301- 222-3434. The Board and Volunteer Coordinator are working to create a voicemail greeting. • Using a phone service to respond to service requests that will allow Senior residents to speak with a live representative. 3. Volunteer Availability & Responding to requests • Volunteers will be notified of requests via e-mail and select which requests they can fulfill. Members will be encouraged to plan and make requests proactively to allow 48 hours for volunteers to respond. • The Village Rides software has a built-in process to respond to requests and inquiries. • The Volunteer Coordinator will follow up with members about the status of their requests and initiate follow up correspondence with volunteers to fulfil requests within 48 hours of submission. 4. Logistics, liability protection, and protocol • A protocol manual is being established. Mr. Payne will forward a copy of the manual to the committee to review and editorial feedback. 5. NHN-CP Meeting Space • Davis Hall has been identified as an available location to host board meetings. 6. Board Recruitment • The Board currently has 5 members and is working to recruit 3 additional members to make the Board more representative of College Park. The Board is seeking members from the Lakeland neighborhood, a role- based member with experience in volunteer recruitment, and a member from the Seniors Committee. 7. Volunteer recruitment • NHN-CP Committee members are invited and encouraged to complete the background check process to become a volunteer. • NHN-CP is seeking 7-9 volunteers for the summer with a target number of 15 volunteers by fall. 8. Advertising  • Village Rides is providing an initial brochure; a brochure in Spanish was also suggested • Advertising is currently in a “silent phase”, where the organizations is promoted through word of mouth • NHN-CP will launch more focused advertising efforts once volunteers have been secured and the organization is in position to meet the anticipated needs of the community. • The Board is currently working with a Graphic Designer to create a logo for NHN-CP III. New Business A. Neighbors Helping Neighbors (NHN-CP) – Village Rides training 1. Village Rides training is scheduled to be held on Wednesday, June 27, 6:30 pm- 8:30 pm in the Council Chambers • Mr. Payne will forward information in preparation for the training on June 27th including the link to request a background check and driving record check IV. Adjournment Mrs. McClellan motioned to adjourn the meeting. Ms. Perez seconded the motion. All were in favor, none opposed. The motion passed. The meeting was adjourned at 8:07 p.m.