College Park Seniors Committee

Approved: 061020 College Park Seniors Committee Old Parish House March 4, 2020 7:00 PM Seniors Committee Members: PRESENT ABSENT 1. Ann Bolduc X 2. Pedro Manuel Guevara-Cordova X 3. Mary Anne Hakes X 4. Bonnie McClellan X 5. Darlene Nowlin X 6. Arelis Perez X 7. Rosemary Perticari X 8. Lynn Topp X 9. Robert Thurston X Also present: Scott Sommers, City Manager; Kiaisha Barber, Director of Youth and Family Services; Jim McFadden, Resident; Joi Woods, Contract Secretary I. Call to Order Mrs. Hakes called the meeting to order at 7:02 p.m. II. Old Business A. Approval of Agenda Mr. Thurston motioned to approve the agenda with additional discussion during New Business. Mrs. McClellan seconded the motion. All were in favor, none opposed. The motion passed. B. Approval of the February Minutes Ms. Perez motioned to approve the February 5, 2020 minutes as written. Mr. Thurston seconded the motion. All were in favor, none opposed. The motion passed. III. Membership Updates and Attendance A. Membership • Victoria Evans resigned from the Committee. • The Committee discussed number of vacancies and the number of allotted memberships, there are currently 3-4 vacancies on the committee. Mrs. Barber will confirm the number of allotted memberships. B. Attendance 1  • Mrs. Hakes noted that Miss. Topp, Ms. Perticari, and Mrs. Bolduc are excused from the March meeting. IV. City Policies, Procedures, and Ethics Mr. Somers, City Manager provided information about Council-Appointed Boards approved by Mayor and Council on November 12, 2019. Mr. Somers also reviewed accompanying attachments about the approval of Resolution 19-R-22. Attachments included (1) Role of Staff Liaison (2) Template for Annual Report (3) City of College Park Financial Policy pertaining to boards (4) City of Events and City- Initiated Solicitation (5) Timely Adoption of Minutes for Boards that meet infrequently (6) Code of conduct for Advisory Board and Committee Members Noted points included: • Staggered membership terms for boards and committee members beginning June 30, 2020. Memberships will be staggered in terms of 3 years, 2 years, and 1 year based upon the number of participating members. o Mr. Sommers invited the committee to provide feedback and recommendations on the reelection process, term details outlined in the resolution as it relates to the Senior Committee. o Maintaining representation from each District -Mr. Somers noted a level of intentionality to recruit citizens from each District to serve on city boards and committees. o Developing recommendations about modifications about committee rules and bi-laws • Updated Strategic Plan Proposed revisions to the city’s mission, vison, and goals o Implementing Annual Work Plans for the upcoming year. Plans to be submitted by each board and committee with annual year end reports. • Updated rules and procedures for boards and committees o Liaison Role clarification Mrs. McClellan suggested that the next meeting agenda include a review of the committee’s mission and purpose to identify potential edits and modifications. V. Additional Discussion A. AARP Age Friendly Community Initiative follow up • The committee discussed correspondence sent to the Mayor by Mrs. McClellan. o Mr. Somers provided clarity around next steps to present initiatives to Mayor and Council that require action during Council meetings and/or work sessions as applicable. • Mrs. McClellan solicited feedback from the committee about next steps to pursue AARP's Age- Friendly Community initiative in College Park. o Ms. Perez recommended forming a separate work session. The committee discussed and agreed to meet on March 16, 2020, 10:00 am- 2:00 pm, at Board and Brew. The goal of the work session is to review required paperwork and devise a plan to create a recommendation for Mayor & Council. Mr. Thurston will contact the venue to make them aware of plans. B. Senior Social Update: Spring Fling 2  • The committee revisited details shared by Mr. Guevara-Cordova about Senior Social Event planning. Noted points of discussion included: o Venue pricing is still pending o Mr. Guevara-Cordova is planning to meet with Gloria Aparicio-Blackwell to maximize partnership opportunities with The Hall. • Mrs. McClellan suggested forming a sub-committee to obtain information on pricing and logistics to prepare a request for Mayor and Council. o Ms. Nowlin and Ms. Perez will join the committee. • The board also discussed: o Other potential venues including Milkboys Art House, VFW, Moose Lodge o Music- DJs, playlists - Pandora, Spotify, and other music streaming platforms o Cost saving measures C. Assuming leadership of the Alexa project with CP scholars D. Refining the role of the committee to spur progress with Neighbors Helping Neighbors (NHN-CP) E. Lowering the age of senior eligibility in College Park • The committee noted that the current age for senior eligibility is currently 62, however the age of seniors is 60 throughout the US in accordance with the Older American’s Act. F. Greenplay Survey Mrs. Barber provided an update about the distribution, completion, and analysis of surveys, noted points included: • 112 received (more than 10% of the city’s population) • Open link surveys are available to CP residents until 3.16.2020 • Survey analysis is underway • Results are anticipated to be available late March or April VI. Events and Announcements A. Recap of CP Scholars Tech event B. Art Show- UM Catholic Student March 13, 2020 C. Census Event-March 21, 2020 VIII. Next Meeting: Wednesday, April 1, 2020 The committee revisited inviting the Communications Department and Terry Schum, Director of Planning and Development and Gabi Wurtzel, Event Planner. IX. Adjournment Ms. Perez motioned to adjourn the meeting. Ms. Nowlin seconded the motion. All were in favor, none opposed. The motion passed. The meeting was adjourned at 9:04 p.m. 3