Dr. Martin Luther King, Jr. Tribute Committee

FINAL Minutes Dr. Martin Luther King, Jr. Tribute Committee Thursday February 1, 2018 7:00 p.m. City Hall, Lower Level Conference Room Members Present Absent Lilla Sutton, Co-Chair X Anita Wolley, Co-chair X Dottie Chicquelo X Britney Crawford X Dorie Arbach X Jordan Schakner X Thelma Lomax, Honorary Member X Also Present Monroe Dennis, Councilmember District Two X Sharon Fletcher, Staff Liaison X Jimi Lyons, Videographer X Carleveva Thompson, Contract Secretary X I. Call to Order a. Ms. Sutton called the meeting to order at 7:05pm. II. Review, Amendment and Approval of Agenda a. The committee reviewed the agenda and Ms. Chicquelo motioned to approve the agenda as presented. Second by Ms. Wolley. All members were in favor and the agenda was approved. III. Reading and Approval of Minutes a. The minutes from the January 4, 2018 meeting were reviewed by the committee. Ms. Arbach made a motion to approve the January meeting minutes as written. Second by Mr. Dennis. All members were in favor and the January minutes were approved as written. IV. 2018 event review a. Venue – The Kay Theater worked well for the event. There was some feedback from attendees that the back of the auditorium was too dark and they could not read the programs. b. Advertising – Facebook and Eventbrite were used to advertise the event. The Eventbrite count had over 100 responses received. The program time change seemed to help increase attendance.  c. Program Participants – The keynote speaker was 1.5 hours late due to an emergency and this caused the program time to go over, which created an extra expense. d. Attendance – Over 300 people were in attendance. e. Reception – The reception was well-received by the program participants and attendees. Guests stayed longer than anticipated, even after the food was gone. f. What we spent (FY18 Budget $8,000) g. Video of the event - Mr. Lyons presented copies of edited and unedited recordings of the 2018 event for distribution and showing on the College Park TV channels. V. Membership a. The University co-sponsors the event and Ms. Fletcher is looking to recruit members from the University to join the committee. Mr. Dennis discussed inviting residents from Greenbelt and Berwyn Heights to future committee meetings. b. Mr. Morris, a resident of Berwyn Heights, submits the program from each event to the Dr. Martin Luther King Center in Atlanta and the City is counted in events for Dr. King. VI. Preparing for 2019 a. Budget requests – The committee will request an increase in funding of $10,000. b. Venue changes – The committee would like to keep the event at the Kay Theater. c. Program format – The program booklet needs to have the committee members added. Future invites to keynote speakers will emphasize the time limit of 15 minutes. d. Increasing interfaith participation – The committee will look for ways to increase participation with performers and increase attendance. e. Thank you letters – Ms. Chicquelo made a motion to add an additional statement in the formal thank you letter to ask participants to respond by email if they are interested in participating in the 2019 event. Second by Ms. Wolley. All members were in favor and the motion has been approved. f. Date for 2019 – January 12, 2019 VII. Other Business a. None VIII. Adjournment/Next Meeting a. Mr. Dennis motioned to adjourn the meeting. Second by Ms. Wolley. The meeting adjourned at 8:27pm. b. The next meeting is scheduled for Thursday, March 15, 2018 at 7:00pm.