Recreation Board

Approved: 04/16/15 M&C Nagro Gardiner Ryan Fletcher Minutes City of College Park Recreation Board Meeting Monday, March 2, 2015 6:30 p.m. College Park Community Center 5051 Pierce Avenue Members Present Absent Jazs Araghi ___X__ ______ Alan Bradford ___X__ ______ Adele Ellis ___X__ ______ Eric Grims ___X__ ______ Bettina McCloud ___X__ ______ Judith Oarr ___X__ ______ Barbara Pianowski ___X__ ______ Also Present: Robert Ryan, Public Services Director; Sharon Fletcher, Department of Public Services Administrative Assistant; Corey Poole, College Park Community Center Director; Julie Beavers, Recording Secretary I. Call to Order The meeting was called to order at 6:35 p.m. II. Approval of Agenda Ms. Ellis motioned to approve the agenda. Mr. Grims seconded the motion. All were in favor. The motion passed 7-0-0 III. Approval of February 2, 2015 Minutes Mr. Grims motioned to approve the minutes as submitted. Ms. McCloud seconded the motion. All were in favor. The motion passed 7-0-0 IV. Treasurer’s Report for February 2015  Ms. Ellis motioned to approve the Treasurer‟s Report as submitted. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 7-0-0 V. Field Use Request a. College Park Boys & Girls Club Spring 2015 Calvert Hills Playground Mr. Bradford recommended that the time of use be amended from “6:00 p.m. until 8:00 p.m.” to “6:00 p.m. until dark”. Mr. Ryan stated the Board can approve the request with this stipulation. Duvall Field Mr. Bradford reminded all present that under the Field Use Regulations that Sunday use is open to field time and the CPB&G should submit a tentative game schedule and submit a separate request for Sunday use. Ms. Fletcher will contact the CPB&G for Sunday‟s schedule. A separate request will be reviewed at the next Board meeting. Ms. Ellis motioned to approve the College Park Boys and Girls Club Field Use Request for the Calvert Hills field with the amendment that the time requested should read “from 6:00 p.m. until dark”. Also, to approve the College Park Boys and Girls Club Field Use Request for Duvall Field with the change that they will submit a schedule to request use on Sundays. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 7-0-0 VI. Recent Events a. Valentine‟s Day celebration at Attick Towers – The Residents‟ Association has been reimbursed for Deejay Ms. McCloud reported that the seniors enjoyed the Valentine‟s party at Attick Towers. $200.00 was spent on a Deejay who was more expensive then Tommy the Deejay but played music longer. 2 03022015 Minutes  Approximately 60 seniors enjoyed the event and appreciated the music. b. Valentine‟s Day at Spellman House – See attached request for $139.43 Ms. McCloud stated 50 residents of Spellman House enjoyed food for their Valentine‟s Day event. Ms. McCloud was asked after the event if the Recreation Board could help reimburse for the food. Mr. Grims motioned to approve the request totaling $139.43 for the Valentine‟s Day event. Ms. Oarr seconded the motion. All were in favor. The motion passed 7-0-0 VII. Future Events a. Good Neighbor Day 03/28/2015 – The Planning Committee for this event has requested support for a Deejay This is the 5th year for Good Neighbor Day. For the past three (3) years the Recreation Board has provided the Deejay for the end of the day volunteer lunch. Ms. Ellis motioned to approve the request for a contribution to support for a Deejay for Good Neighbor Day not to exceed $200.00. Ms. Araghi seconded the motion. All were in favor. The motion passed 7-0-0 b. Bunny Brunch – 04/04/2015 – Ms. Greene of Department of Public Works will order items and serve as Bunny. Mr. Bradford will go to Raulin‟s Bakery for the donuts. Suggestions were made to purchase healthier items such as carrots, raisins and non-flavored whole milk. Ms. Araghi suggested not purchasing pound cake but purchasing more bagels and chocolate chip cookies instead. Mr. Grims will not be able to attend the event. Mr. Poole verified that the Community Center purchased a new coffee maker and it is ready for use. The event will run from 11:00 a.m. to 1:00 p.m. and Board members are asked to arrive by 9:30 a.m. to set up. 3 03022015 Minutes  There will be a magician who will entertain until the bunny arrives. Ms. Fletcher will try to get both white and chocolate milk from Shoppers Food Warehouse. c. Mother‟s Day 5-K – 5/10/2015 – Support approved 02/02/2015 There is a „Couch to 5K‟ program to help train those who want to get ready for the local races. There will be a College Park 5K series during March, April and May to include Good Neighbor Day (03/28), 5K at the UMD golf course (April) with the Mother‟s Day 5K as the third event in the series. Ms. Araghi would like display the Blues Festival Banner, announcing the 2015 date, along the event route or at the finish line. Ms. Fletcher indicated that the banner would be revised in time for the event. d. Fourth of July Fireworks and Band confirmed/deposits paid – 07/04/2015 The Board also discussed displaying a banner at the 4th of July event to promote the Recreation Board. The flier listing Recreation Board events will be updated for distribution at Maryland Day (04/25/2015). e. Blues Festival – 11/14/2015 – Ms. Fletcher reported that the banners are being updated with the 2015 date. Mr. Grims noted that he spoke with members of the School of Music who stated they would be willing to work with Ms. Araghi to promote the Festival. He indicated that the school does not have study of Blues class but there is a Jazz class and they are interested in exchanging promotion of the event for any experience to be gained by class participants. Mr. Grims will share the contact information with Ms. Araghi. The Smith School of Business at the University of Maryland contacted the DC Blues Society about putting together an event website for their class, but ended up choosing a different organization to work with the students. 4 03022015 Minutes  Ms. Araghi is looking into advertising for the festival on the Shuttle UM buses which has to be scheduled in advance. She would also like to speak with Eric Olson, Executive Director of the College Park City University Partnership and City Councilmember Patrick Wojahn about advertising on the circuit buses. Ms. Fletcher reported the banner will be ready by the end of the week. The Recreation Board signed the thank you cards to all those who sponsored the 2014 event. Ms. Araghi suggested that the School of Music have a booth at the festival where they can sell T-shirts to promote their school. Ms. Ellis indicated that DCBS should pursue Andy and Mary Shaver as performers for the 2015 festival. The structure of the event will stay the same. Many vendors expressed interest in returning for the 2015 event, but Ms. Araghi is considering a reduction from ten (10) vendors to five. A possibility would be to have local organizations or groups like those at College Park Day instead of vendors. VIII. Board Vacancies – Board members are asked to have their Council members make appointments to fill any vacancies a. District 1 (1) b. District 2 (1) c. District 3 (1) There is no age limit. Younger members would be a wonderful asset to the Board. IX. New/Other Business – suggestions, new ideas, comments Mr. Bradford motioned to appoint Ms. Araghi and Mr. Grims as the alternate representatives for the Prince George‟s County Federation of Park and Recreation Council. Ms. McCloud seconded the motion. All were in favor. The motion passed 7-0-0 X. Next Meeting Date: April 6, 2015 5 03022015 Minutes  Ms. Ellis and Mr. Grims indicated that they will not be at the April meeting. A quorum of four of the seven members is required to hold the meeting. XI. Adjournment Mr. Bradford motioned to adjourn. Ms. Ellis seconded the motion. All were in favor. The motion passed 7-0-0 The Meeting adjourned at 7:29 p.m. Minutes prepared by: Julie Beavers, Contract Secretary 6 03022015 Minutes