Recreation Board

Approved 7/6/15 M&C Minutes Nagro Gardiner City of College Park Ryan Fletcher Recreation Board Meeting Monday, June 1, 2015 - 6:30 p.m. College Park Community Center 5051 Pierce Avenue Members Present Absent Jazs Araghi ___X__ ______ Alan Bradford ____ __ __X___ Adele Ellis ___X__ ______ Eric Grims ______ __X___ Bettina McCloud ___X__ ______ Judith Oarr ___X__ ______ Barbara Pianowski ___X__ ______ Also Present: Robert Ryan, Public Services Director; Sharon Fletcher, Department of Public Services Administrative Assistant; Corey Poole, College Park Community Center Director; Julie Beavers, Recording Secretary I. Call to Order The meeting was called to order at 6:43 p.m. II. Approval of Agenda Correction to the next meeting date, it should read: JULY 6, 2015 Mrs. Pianowski motioned to approve the agenda as amended. Ms. McCloud seconded the motion. All were in favor. The motion passed 5-0-0 III. Approval of April 6, 2015 Minutes Ms. Oarr motioned to approve the minutes as submitted. Ms. McCloud seconded the motion. All were in favor. The motion passed 5-0-0 IV. Treasurer’s Reports for April and May 2015 Mrs. Pianowski motioned to approve the Treasurer’s Reports, as submitted electronically by Mr. Bradford for April and May 2015. Ms. McCloud seconded the motion. All were in favor. The motion passed 5-0-0 V. Field Use Requests Duvall Field Approved by Mayor and Council – Confirm Board E-Vote a. Maryland Stinger’s Women’s Rugby Team 04/14 thru 05/22 7:30 p.m. until 9:30p.m. The Board stands confirmed. b. Boy Scout Troop 740- BBQ Fundraiser 05/17 or 06/07 – 7:00 a.m. until 6:00 p.m. The Board stands confirmed. c. Restroom Facility Only – 05/30/15 – 1:00 p.m. until 5:00 p.m. The Board stands confirmed. VI. Field Use Requests a. Knight Management Group – 08/22/15 –9:00 a.m. until 3:00 p.m. A final vote, after review of the second page of their application, was required. Ms. McCloud motioned to approve the Field Use Request. Ms. Ellis seconded the motion. All were in favor. The motion passed 5-0-0 VII. Recent Events – Funding Approval – Confirm Board E-Vote a. Attick Towers Memorial Day BBQ - $300.00 ($200 DJ/$100 Spellman House Guests) Ms. McCloud reported that the Deejay arrived at Attick Towers at 1:00 p.m. on Monday, May 25th. He played music until 7:00 p.m. and gave the guests dance instructions. The cost of the Deejay was $200.00 and there was an announcement that he was sponsored by the Recreation Board. Fifty five (55) people from Attick Towers were present for the BBQ. Due to short notice, residents of Spellman House did not attend the event therefore the $100.00 that was allotted was not spent. All paperwork has been submitted to, and processed by Ms. Fletcher. Ms. Fletcher identified the Deejay as Donnie Young. He was also used for Good Neighbor Day 2015. 2 06012015 Approved Minutes  Ms. Ellis motioned to confirm the online approval of the expenditure of the $200.00 for the Attick Towers Memorial Day event. Ms. Oarr seconded the motion. All were in favor. The motion passed 4-0-1 Ms. McCloud abstained VIII. Future Events a. Fourth of July Fireworks and Band confirmed/deposits paid – 07/04/15 b. Fourth of July Events at Spellman House and Attick Towers Ms. McCloud would like to budget $200.00 for the Deejay for Attick Towers and another $100.00 to pay for 20 guests from Spellman House. If Spellman House has their own event then budget $200.00 to support their event. Ms. McCloud will get details from Charles Robinson, at Spellman House and Linda Melton, at Attick Towers. The funds will be held for future events if this event does not occur. Ms. Ellis motioned to approve an expenditure of $400.00 out of the $1,000.00 FY16 Budget for Senior Events for entertainment at possible Fourth of July events at Attick Towers and/or Spellman House. Ms. Oarr seconded the motion. All were in favor. The motion passed 4-0-1. Ms. McCloud abstained c. Blues Festival – 11/14/15 – Ms. Araghi reported that she displayed the College Park Blues Festival banner at the West Virginia Blues Festival. The D.C. Blues Society (DCBS) is discussing the performers for this year’s event. She advised that they are considering Patty Reese- a local, well-liked performer. As usual, the DCBS band (now the Full Power Blues Band), IBC Winner and a yet to be determined headliner will perform. Ms. Araghi also reported that the Archie Edwards Blues Ensemble is being considered as the opening acoustic act. She also reported that Professor Barry Pearson of the University of Maryland is also promoting the festival in his classes. Ms. Araghi is also in contact with the coordinator of music at the Riverdale Market to encourage attendance from members of surrounding communities. Ms. Araghi hopes to confirm the list of performers to meet advertising deadlines for the Shuttle UM buses. 3 06012015 Approved Minutes  Ms. Araghi indicated that she has discussed buffers/drapes piping with the sound crew to improved acoustics in the gymnasium, per Ms. Fletcher’s suggestions. IX. Recreation Board Charging Documents – Board Co-Chair Adele Ellis attended the Mayor and Council Meeting on 05/12/15 – City Clerk has requested feedback by 09/01/15 a. Do you feel the original charge to this Board is still relevant and appropriate? i. Does the charge as written accurately reflect the Board’s current operations? If not, where is it different? Ms. Ellis referenced the report sent to Park and Planning rather than report in person. Ms. Fletcher updates the previous year’s annual report for Board review prior to submission to Park and Planning. ii. Should it be amended? If so, how? See above b. Would you suggest any changes to the number of members/district designation of the Board (not specific individuals) All concurred that the Board would like to have more members to replace vacancies. They encourage Mayor and Council to lift the limits of two per Council District. c. What can the Mayor and Council do to help improve the effectiveness of the Board? i. Fill all Board vacancies (Mayoral, Districts 2 and 3) Ms. Ellis reported that the idea of having a student liaison was well received by the Mayor and Council. Jay Gilchrist serves as a liaison facilities and it might be helpful to have additional staff from the University on the Board. Ms. Ellis will write a report and then give to Mr. Ryan to then give to the council for review. Ms. Ellis will prepare a report for review by the Board prior to presentation to Mr. Ryan for Mayor and Council review. 4 06012015 Approved Minutes  Other comments included: If there were more Board members then there could be more variety of events for the residents. The Board recalled when Caitlyn Hutchison was a member and she created events for teens such as an Earth Day event. As the Board continues to age, younger members need to help support the current events. Mrs. Pianowski and Ms. Oarr will ask a resident of College Park Woods if they would be interested in joining the Board. Ms. Privett has not submitted a formal letter of resignation from the Board. The rule should be revised to say: the Board contacts the absent member and then contacts the Mayor and Council to have them look for a new member. Ms. Ellis suggested that the rules should be revised to say: “the Board contacts the absent member and then contacts the Mayor and Council to have them appoint a replacement.” X. New/Other Business – suggestions, new ideas, comments Movie in the park will be July 17th Big Hero Six. The movie will take place at Duvall Field. Several Board members asked whether it could be held at the College Park Community Center instead, which could move indoors if it is raining. Ms. Araghi will email the list of the Blues Festival line up if there isn’t a meeting in July. XI. Next Meeting Date: June 8, 2015 JULY 6, 2015 Ms. Ellis advised that she would not be in town for the July meeting. Board members suggested a poll and to confirm a quorum by June 16th. Ms. Fletcher offered to send an email on June 9th to poll members. XII. Adjournment Ms. Ellis motioned to adjourn. Ms. McCloud seconded the motion. All were in favor. The motion 5-0-0 The Meeting adjourned at 7:39 p.m. Minutes prepared by: Julie Beavers, Contract Secretary 5 06012015 Approved Minutes