Recreation Board

Approved: 091415 M&C Somers Gardiner Recreation Board Meeting Monday, August 3, 2015 - 6:30 p.m. College Park Community Center 5051 Pierce Avenue Members Present Absent Jazs Araghi ______ ___X__ Alan Bradford ___X__ ______ Adele Ellis ___X__ ______ Eric Grims ___X__ ______ Bettina McCloud ______ ___X__ Judith Oarr ___X__ ______ Barbara Pianowski ___X__ ______ Also Present: Sharon Fletcher, Department of Public Services Administrative Assistant; Cheryl Moran, M-NCPPC; Julie Beavers, Recording Secretary I. Call to Order The meeting was called to order at 6:34 p.m. II. Approval of Agenda Mr. Bradford motioned to approve the agenda. Mr. Grims seconded the motion. All were in favor. The motion passed 5-0-0 III. Approval of July 6, 2015 Minutes Mr. Grims motioned to approve the minutes as submitted. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 5-0-0 IV. Treasurer’s Report for July 2015 Ms. Ellis motioned to approve the Treasurer‟s Report. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 5-0-0 V. Field Use Requests Duvall Field a. Resident Arturo Rodriguez - Wednesday and Fridays 6:00 p.m. until 8:00 p.m. Mr. Rodriguez presented to the Board that he has approximately 16 boys from College Park who would like to gain additional soccer practice from coaches. The group would like to use Duvall Field Wednesdays and Fridays from 6:00  p.m. until 8:00 p.m. as soon as possible until December 1, 2015 when the field closes for the winter. Mr. Rodriguez has not had a chance to contact Mary Lintner or Joan Keller from the Boys and Girls Club about the possibility of sharing the field with their group of approximately 20 students who are 15 and under. The Board recommended that Mr. Rodriguez will need to get insurance. If he works with the Boys and Girls Club, the group may be able to covered under their insurance. Ms. Fletcher will put share Mr. Rodriquez‟s contact information with CPB&GC to discuss sharing of the field and insurance. Ms. Ellis motioned that pending coordination with the Boys and Girls Club, as well as Mr. Rodriguez‟s group and pending the agreement by the Boys and Girls Club to share the field and allow them to play under the rubric of the Boys and Girls Club which would allow his group to be covered by the Boys and Girls Club insurance, we approve his request. Mr. Grims amended the motion stating approval pending coordination with the Boys and Girls Club because they have the field for the next thirty (30) days and pending proof of insurance whether it is through the Boys and Girls Club or his own organization‟s insurance. Ms. Ellis accepted the friendly amendment. Ms. Oarr seconded the motion. All were in favor. The motion passed 5-0-0 VI. Recent Events a. Movie Night – 07/17/2015 Big Hero 6 was shown. It was well attended, with more than 40 attendees. In addition to the video and equipment, the M-NCPPC provided a face painter. A moon bounce was provided by the Recreation Board. Mrs. Moran has agreed to schedule the annual movie night for the third Friday of July going forward. This information will be added to the 2015 Fall Resident Guide, the City calendar of events and website. VII. Future Events a. National Night Out – 08/04/2015 Ms. Fletcher reported that there would be multiple locations in College Park for National Night Out: Duvall Field will have a moon bounce, College Park Woods 2 08032015 Approved Minutes  Swim Club will have free swimming, Lakeland will have a community walk, Berwyn will have a cookout, and Cherry Hill will have a community walk and desserts. b. College Park Day - 09/26/2015 College Park Day will be held opposite the College Park Metro Station in the large parking lot at the intersection of Corporal Frank S. Scott Drive and Paint Branch Parkway. There will be two stages this year. All the service organizations for the City will be under one tent. c. The Second Annual Back 2 School Backpack Bash- 08/22/2015 Knight Management and Greivis Vasquez will host free school supplies, bookbags, food, face painting and more. From 10:00 a.m. until 2:00 p.m. at Duvall Field. d. Blues Festival – 11/14/2015 The contract has been mailed to the DCBS. Ms. Fletcher is waiting its return. VIII. Recreation Board Charging Documents – Board Co-Chairs attended Mayor and Council Meeting on 05/12/15 – City Clerk has requested feedback by 09/01/15 a. Do you feel the original charge to this Board is still relevant and appropriate? i. Does the charge as written accurately reflect the Board‟s current operations? If not, where is it different? The original charge does not accurately reflect the Board‟s current operations. ii. Should it be amended? If so, how? Yes, the word “Enhance” should be changed to “sponsor” to clarify that the Board is creating events for the community. b. Would you suggest any changes to the number of members/district designation of the Board (not specific individuals) The Board would like to have more members to replace vacancies. They encourage the Mayor and Council to lift the limits of two per Council District. They would also like to have another Mayoral Appointee and a student from the 3 08032015 Approved Minutes  University of Maryland. Mrs. Pianowski mentioned that she spoke with a resident who will complete the application form when she returns from her trip to Oregon. c. What can the Mayor and Council do to help improve the effectiveness of the Board? The Council plays an important role by filling vacancies and maintaining budget support for the Board as more residents continue to attend City events. i. Fill Board all vacancies (Mayoral, Districts 2 and 3) Ms. Ellis will send her recommendations by email to the Board to review. IX. New/Other Business – suggestions, new ideas, comments a. Co-chair Bradford raised concerns about an adult soccer league using the Duvall Fields with at least 100 players and guests. There appeared to be officials, uniforms on site and teams lined up waiting to play. They do not have insurance and if someone is injured then the City is liable. The Boys and Girls Club does not know who they are. Ms. Fletcher reported that there has been a code complaint regarding the amount of litter around the field. There are signs posted at the entrances of Duvall Field stating that Sunday is open for unorganized use. Ms. Fletcher suggested Mr. Bradford call the Code Enforcement Hotline when he discovers these events so that staff can notify Contract Police as well as make contact with someone at the event to advise of the need for applications and permits. Ms. Ellis indicated that she would send an email to Mr. Ryan stating the Board has discussed this issue and they would like the City to take some action to secure the field, as use by this group had not been approved and the Board is not in a position to prohibit their use. The email will be sent to the Board before it‟s sent to Mr. Ryan. The Board may want to clarify the City Recreation Facilities Rules and Regulations; II. Definitions item 8. “Open time”: „use by the residents of the City of College Park UNLESS PERMITTED BY THE RECREATION BOARD.‟ b. Reminder that Breakfast with Santa will be December 12, 2015 4 08032015 Approved Minutes  X. Next Meeting Date: September 14, 2015 (September 7th is City/Federal Holiday) XI. Adjournment Ms. Pianowski motioned to adjourn. Ms. Ellis seconded the motion. All were in favor. The motion passed 5-0-0 The Meeting adjourned at 7:20 p.m. Minutes prepared by: Julie Beavers, Contract Secretary 5 08032015 Approved Minutes