Recreation Board

Approved: 050718 City of College Park Recreation Board Meeting College Park Community Center 5051 Pierce Avenue Monday, April 2, 2018 6:30 p.m. Members Present Absent 1. Stuart Adams X 2. Sarah Araghi (Jazs) X 3. Janice Bernache-Crocker X 4. Alan Bradford X 5. Jane Hopkins X 6. Bettina McCloud X 7. Judith Oarr X 8. Barbara Pianowski X 9. Christina Toy X Also Present: City Staff: Robert Ryan, Public Services Director Sharon Fletcher, Executive Assistant, Public Services Department Joi Woods, Contract Secretary I. Call to Order Mr. Bradford called the meeting to order at 6:35 p.m. II. Membership There was no discussion on this agenda item. III. Review and Approval of Agenda Mr. Adams motioned to add discussion of a new event to Item IX. IV. Treasurers Report March 2018: Balance remains at $1,698.05  Mrs. Pianowski motioned to approve the Treasurers Report for March 2018. Mrs. Oarr seconded the motion. All were in favor. The motion passed 7-0-0. I. Review and Approval of March 5, 2018 Minutes Mrs. Pianowski motioned to approve the minutes from March 2018. Mrs. Oarr seconded the motion. All were in favor. The motion passed 7-0-0. II. Recreation Board Operations Ms. Fletcher opened the floor for general questions from new members and comment on previously distributed information about board operations. There was no discussion. III. Facility Use Applications a. Calvert Hills/Old Town Civic Association – Community Yard Sale, Calvert Hills Field, 4/21/18, rain date 4/29/18 Mrs. Pianowski motioned to approve the field use request for Calvert Hills/Old Town Civic Association for a Community Yard Sale. Mrs. Oarr seconded the motion. All were in favor. The motion passed 7-0-0. b. Berwyn Heights Boys and Girls Club Soccer Practice- Duvall Field, 04/18 - 6/30/18 The Board discussed several points before making its decision: • The time requested for full field use conflicted with the time period approved for PG Pride Lacrosse. • Ms. Fletcher will contact PG Pride Lacrosse to confirm that the field was being used on the days and times granted for the permit. The dates and times of current field use are listed on the city’s website. • The Berwyn Heights Boys and Girls Club members are not City of College Park residents. Mrs. Toy motioned to deny the field use request for Berwyn Heights Boys and Girls Club. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 7-0-0. c. Berwyn Baptist Church Soccer Camp - Duvall Field, 7/23/18 - 7/27/18 The Board discussed a conflict with the CP Boys and Girls Club approved field use. A motion was made by Mrs. Toy to postpone approval of the field use request for Berwyn Baptist Church Soccer Camp to determine if the CP Boys and Girls Club will be using the field during the requested time. The application will be reviewed again at the May Recreation Board meeting. Mr. Bradford seconded the motion. All were in favor. The motion passed 7-0-0. Note: In response to inquiry by Ms. Fletcher, Berwyn Baptist agreed to change the start date of the camp by one week, to begin on July 30, 2018. VIII. Events a. Bunny Brunch 03/24/18, 9:00 - 11:00 a.m. The Board discussed the event, points of discussion included: • The event was well attended, approximately 300 adults and children were counted, however only 129 goodie bags were distributed to children. • Expectation of participation from M-NCPPC staff; Mr. Ryan noted that this year’s event was first time new Board members and new Center staff worked together. • Use of signage to reduce room conflicts and logistical confusion among organizers, vendors, event participants and other residents who use the facility. • Communication needs between the Recreation Board and M-NCPPC staff • The need for clearer city advertising to distinguish between similar city events • Need for additional tables, chairs, and a larger room to host the event Feedback and recommendations have been compiled, Mrs. Bernache-Crocker will forward the list to Ms. Fletcher. Ms. Fletcher will share the feedback with Mr. Smith and Center staff. The Board discussed options for the event in the future to include: • Changing the start time to reduce conflict with similar-sponsored city events. • Renaming the event to Lunch with the Bunny • Considering shifts and multiple volunteers serving as the Bunny to prevent long lines and wait times for photo opportunities with the bunny. Mrs. Toy noted that wait time for photos was up to 45 minutes for some families. Mrs. Toy will share the list she created on the Google Keep app. The list denotes quantity details and store location for food items and supplies. A target number of 250 participants was established for food purchases. b. Return of the Father’s Day Ice Cream Social - Duvall Field, 6/17/18 • Ms. Fletcher is waiting for a response from Jay Gilchrist regarding ice cream costs. • Ms. Fletcher suggested establishing a flat amount in terms of costs and working with vendors in the city that offer ice cream and other cold prepared treats. Some vendors include Coldstone Creamery, UMD Dairy, Rita’s, and Moms. Mrs. Toy offered to assist Ms. Fletcher in gathering costs on items for the event. • Members suggested activities such as: a father-child soccer game, Cornhole, horseshoes, sack races, 3-legged races, water balloon toss, and dunk tank. c. Fourth of July • Mrs. Oarr reported that the deposit with the Night Life Band has been made • Ms. Fletcher reported fees for the stage and fireworks have been paid d. Movie Night at Hollywood Park, 53rd Ave & 53rd Place • Ms. Fletcher reported that a generator has been requested. Ms. Fletcher is working with M-NCPPC to provide entertainment and activities for movie night before the start of the movie.  e. Trolley Trail Harvest Hayride 10/27/18, 10/31/18, or 11/3/18 The Board discussed renting tractors and contacting residents who own tractors. Mrs. Toy will contact some residents who have trailers. Mrs. Pianowski indicated that there is a similar event hosted by the College Park Airport, Ms. Fletcher will inquire about details of the Airport’s event. IV. New Business a. Pop-up Mini Golf Mr. Adams suggested that the Board host a Pop up mini mobile golf course on vacant or developing commercial properties around the city for fixed durations. The site at 7150 Baltimore Avenue (formerly Plato’s Diner) was suggested as a potential location. The Board discussed ideas and details including: • Equipment Liability and costs • Guidelines for UMD Community groups and organizations participate in creating holes for the course b. Ms. Fletcher reminded board members to complete the survey the Recreation’s Board meeting time change V. Adjourn Mrs. Oarr made a motion to adjourn the meeting. Mrs. Hopkins seconded the motion. All were in favor. The motion passed 7-0-0. The meeting was adjourned at 7:28 p.m.