Recreation Board

Approved: 091018 City of College Park Recreation Board Meeting August 6, 2018 6:00 p.m. College Park Community Center (CPCC) 5051 Pierce Avenue Draft Minutes Members Present Absent 1. Stuart Adams X 2. Sarah Araghi (Jazs) X 3. Janice Bernache-Crocker X 4. Alan Bradford X 5. Jane Hopkins X 6. Bettina McCloud X 7. Judith Oarr X 8. Barbara Pianowski X 9. Christina Toy X Also Present: City Staff: Robert Ryan, Public Services Director Sharon Fletcher, Executive Assistant, Public Services Department PG Parks: Jim Bell, College Park Community Center Director Other Attendees: Steve Baur, PG Pride Lacrosse Christopher Boylan, Youth Baseball Santosh Chelliah, Resident Tara Gray, MD Stingers Joe Limarz, Holy Redeemer School David Lynch, Youth Baseball Shontell Wright, College Park Boys & Girls Club I. Call to Order Meeting was called to order at approximately 6:04 p.m. II. Review and Approval of Agenda Mr. Bradford requested to add the January 2019 bowling event to the agenda under item VI. Future Events. Ms. Fletcher requested the addition of a Recreation Facility Use Application from Holy Redeemer Parish CYO for youth soccer practices at Calvert Hills Playground from August 27 through November 2, 2018.  Mrs. Toy motioned to approve the agenda as amended Mrs. Bernache-Crocker seconded the motion. All were in favor. The motion passed 7-0-0. III. Treasurer’s Report – July 2018 - Balance $1,698.05 Mrs. Pianowski motioned to approve the July Treasurer’s report. Mrs. Oarr seconded the motion. All were in favor. The motion passed 7-0-0. IV. Review and Approval of July 2, 2018 Minutes Mrs. Oarr motioned to accept the minutes as written. Mrs. Pianowski seconded the motion. All were in favor. The motion passed 7-0-0. V. Recreation Facility Use Requests (a – f for Duvall Field) a. College Park Boys & Girls Club – Fall 2018 Ms. Wright noted shared use with PG Pride. Mrs. Toy motioned to approve the Recreation Facility Use Application for the College Park Boys and Girls Club. Ms. McCloud seconded the motion. All were in favor. The motion passed 7-0-0. b. P.G. Pride Lacrosse – Fall 2018 Mrs. Toy motioned to approve the Recreation Facility Use Application for P.G. Pride Lacrosse. Ms. McCloud seconded the motion. All were in favor. The motion passed 7-0-0. c. Maryland Stingers – 08/18/18 –Ms. Gray noted that this was for a one day recruiting event. d. Maryland Stingers – Fall 2018 – No discussion held. Mrs. Pianowski motioned to approve both Recreation Facility Use Applications for the Maryland Stingers. Mrs. Toy seconded the motion. All were in favor. The motion passed 7-0-0. e. David Lynch Baseball – Feb. thru Nov. 2019 – Representatives of the group discussed their intentions for next year. • It was recommended that they meet with the College Park Boys and Girls Club and return to the September 2018 Recreation Board meeting for further discussion. • Mr. Bell offered a brief history on field use in the County and potential sites in lieu of Duvall Field. Ms. Fletcher will email a Field Use Application to David Lynch. Mrs. Toy motioned to postpone approval of the Recreation Facility Use Application until the next Recreation Board Meeting on September 10, 2017. Mrs. Bernache-Crocker seconded the motion. All were in favor. The motion passed 7-0-0. f. Holy Redeemer CYO Soccer practices – 08/27 through 11/02/2018 – • Ms. Fletcher acknowledged timely receipt of the application, noting it’s exclusion from the draft agenda. • Mr. Limarzi was advised of planned construction at the Calvert Road school which might impact use of the field.  Christina Toy motioned to approve the Recreation Facility Use Application for Holy Redeemer. Ms. McCloud seconded the motion. All were in favor. The motion passed 7-0-0. VI. Past Events a. Band and Fireworks – 07/04/18 Mr. Ryan provided a recap of the event, the Board discussed: • Mr. Ryan indicated that the event was well-attended (approximately 20,000 to 30,000 people attended) • Effective traffic control • Short-timing of the display, all shells were expended • Discussions with UM will begin shortly for relocation of staging areas for future events as the current area will be impacted by the construction of the Purple Line Light Rail. b. Movie Night – 07/20/18 – Ms. Fletcher provided a recap of the event: • Nearly 100 attended • The roller-skating truck, popcorn machine, face painters and moon bounce prior to movie were well appreciated. VII. Future Events c. CPAE Hispanic Heritage Movie Night at Duvall Field – 09/29/18: • The College Park Arts Exchange will host activities before the movie • The screen has been reserved and the movie Coco has been purchased for the free showing. d. Blues Festival at Ritchie Coliseum – 11/10/18 Advertising, funding, and logistical details were discussed: • The City’s advertising plans to promote the event • Ms. Araghi raised concerns about the proper way to gain sponsorships from City businesses. She was reminded of legal requirements prohibiting soliciting by Board members. • Options and associated costs for shuttle bus services • A list of City funds spent on the 2017 event was distributed. Ms. Araghi raised additional concerns about distribution of the funds budgeted for FY19. e. Mr. Bradford shared that he had contacted Bowlero to schedule the 2019 Family Bowling event. It was agreed that he should go forward with arrangements to hold the event on Sunday, January 27, 2019. Mrs. Oarr motioned to proceed with the reservation for the bowling event scheduled for January 27, 2019. Mrs. Bernache-Crocker seconded the motion. All were in favor. The motion passed 7-0-0. f. Jim Bell introduced himself to the Board and provided an overview of Community Connect reservations to use PGParks facilities for calendar year 2019 events must be submitted by 09/30/18. g. Attick Towers Resident Association picnic/barbeque - Labor Day weekend (tentative) • Ms. McCloud requested that the Board provide support for the event.  The request includes volunteer support and reimbursement up to $400 for the costs of the D.J. ($150.00) and refreshments ($250.00). • Mrs. Toy suggested that the group apply for a City Micro Grant. Mrs. Toy was advised of existing funds in the Recreation budget to support senior activities. • Ms. McCloud will share information about the micro grant with Attick Towers and inquire if the event will be held without support from the Board. VIII. Next Meeting: Monday, September 10, 2018 (first Monday is Labor Day) IX. Adjournment - The meeting adjourned at 7:35 p.m.