Recreation Board

City of College Park Recreation Board Meeting July 1, 2019 6:00 p.m. College Park Community Center (CPCC) 5051 Pierce Avenue Final Minutes Deleted: Draft Present Absent Deleted: ¶ 1. Sarah Araghi (Jazs) X 2. Santosh Chelliah X 3. Janice Bernache-Crocker X 4. Aiina De Triana X 5. Jane Hopkins X 6. Bettina McCloud X 7. Judith Oarr X 8. Barbara Pianowski X 9. Christina Toy X Departed at 7:13 pm 10. Darlene White X Also Present: City Staff: Robert Ryan, Public Services Director (departed at 7:00 pm) Sharon Fletcher, Executive Assistant, Public Services Department Joi Woods, Contract Secretary PG Parks: Eric Smith, Regional Director Kathleen Reardon, Assistant Facility Director I. Call to Order Meeting was called to order at 6:04 p.m. II. Review and Approval of Agenda Mrs. Hopkins motioned to add discussion of Committee on Committees recommendations to the agenda Ms. Araghi seconded the motion. None were opposed. The motion passed 9-0-0. Mrs. Pianowski motioned to approve the agenda as amended. Mrs. Toy seconded the motion. None were opposed. The motion passed 9-0-0. III. Review and Approval of Minutes- March 4, 2019, April 1, 2019, and June 3, 2019 a. March 4, 2019 Mrs. Hopkins motioned to approve the March 4, 2019 minutes. Mrs. Pianowski seconded the motion. None were opposed. The motion passed 9-0-0. b. April 1, 2019  Mrs. Pianowski motioned to approve the April 1, 2019 minutes. Mr. Chelliah seconded the motion. None were opposed. The motion passed 9-0-0. c. June 3, 2019 Mrs. Oarr motioned to approve the June 3, 2019 minutes. Mrs. Toy seconded the motion. None were opposed. The motion passed 9-0-0. IV. Recreation Facility Use Requests a. Maryland Stingers Women’s Rugby 08/13 – 11/26/19 7:30p – 9:45p Mrs. Pianowski motioned to approve the Field Use Request submitted by the Maryland Stingers Women’s Rugby Team. Mrs. Toy seconded the motion. None were opposed. The motion passed 9-0-0. b. CPB&G Club Saturdays 06/01 – 8/31/19 noon – 9:30p Mrs. Toy motioned to approve the Field Use Request submitted by the CPB&G Club. Mrs. Oarr seconded the motion. None were opposed. The motion passed 9-0-0. c. Assure Security & Protection Services LLC 07/05 10:00a-4:00p Mrs. Toy motioned to approve the Field Use Request submitted by Assure Security & Protection Services LLC. Mrs. Hopkins seconded the motion. None were opposed. The motion passed 9-0-0. V. Citywide Events Reports and Planning: a. Fourth of July Band Selection – 07/04/2019 • Band, Fireworks, and venue have been confirmed • Parking, logistics, and notification in the event of cancellation • Fireworks only will be display on 07/05/19 if a rain date is required. b. Family Movie Night(s) – Hollywood Park 07/19 and 09/13 • Skating and face painting will be hosted prior to the event • Skating, face painting, and screen rental have been confirmed • Movie- To be announced c. National Night Out – 08/06/19 • Events are scheduled to be hosted in College Park Woods and Duvall Field d. College Park Day – 10/05/19 • Recreation Board members are invited to attend e. Backpack Give-away The Board engaged in discussion about hosting an event to replace the event previously hosted and sponsored by the Greivis Vásquez Foundation. f. Proposed Halloween themed event - 10/19 g. College Park Blues Festival 2019 -confirmed for 11/09/2019 The Board discussed: • The impact of the updated 19-G-79 requirements on securing food and prizes for raffles and give-a-ways, etc.  • Promotional items-banners will be displayed two weeks prior to the event along Rhode Island Avenue. Mrs. Toy motioned that the City allow contact with Lidl’s, Ledos Pizza, and other local establishments to secure food, beverages, and other refreshments for artists, crew members, and volunteers at the Festival as was previously done by DCBS representatives. Ms. McCloud seconded the motion. None were opposed. The Formatted: Not Highlight motion passed 9-0-0. Mrs. Toy motioned to that the City secure, prizes for raffles drawings for attendees. Ms. Araghi seconded the motion. None were opposed. The motion passed 9-0-0. VI. City Policy for 19-G-79 “City Events and City Initiated Solicitations” The Board revisited the policy change to City Events and Initiated Solicitations: • City Events are any advertised/promoted functions organized by the Mayor and/or Councilmembers, City staff, or City Boards, Commissions or Committees in their official capacities. Prior to any spending or promotion, all Events must be approved. The City Manager may approve an event, or refer for approval by the Mayor and Council. o The City’s Office of Communications will partner with all City Boards and Committees to advertise events and all solicitations will also be handled by the Office of Communications. o An Event Planner will be hired soon to provide additional support for city sponsored events VII. Committee on Committees recommendations discussion The Board discussed the recommendations Mrs. Hopkins motioned that correspondence on behalf of the Recreation Board be drafted, stating the Board’s strong wish to retain authority to recommend approval of field use requests for final approval by Mayor and Council. Mrs. Oarr seconded the motion. None were opposed. The motion passed 9-0-0. VIII. Next Meeting: Monday, August 5, 2019 IX. Adjournment Mrs. Araghi motioned to adjourn the meeting. Mrs. Oarr seconded the motion. All were in favor. The motion passed 8-0-0. The meeting adjourned at 7:30 pm.