Recreation Board

City of College Park Recreation Board Meeting August 5, 2019 6:00 p.m. College Park Community Center (CPCC) 5051 Pierce Avenue Final Minutes Present Absent 1. Sarah Araghi (Jazs) X arrived 6:04pm Departed at 7:31pm 2. Santosh Chelliah X 3. Janice Bernache-Crocker X 4. Jane Hopkins X 5. Bettina McCloud X 6. Judith Oarr X 7. Barbara Pianowski X 8. Christina Toy X 9. Aiina De Triana X Also Present: City Staff: Scott Somers, City Manager (departed at 7:04 pm) Bill Gardiner, Assistant City Manager Robert Ryan, Public Services Director (departed at 6:54 pm) Sharon Fletcher, Executive Assistant, Public Services Department Ryna Quinones, Communications Coordinator Joi Woods, Contract Secretary PG Parks: Kathleen Reardon, Assistant Facility Director Applicant: Joseph Smith, CYO Youth Soccer I. Call to Order Meeting was called to order at 6:02 p.m. II. Review and Approval of Agenda Mrs. Pianowski motioned to approve the agenda. Mrs. Hopkins seconded the motion. None were opposed. The motion passed 5-0-0. Ms. Araghi motioned to reorder the agenda, moving sub item g Blues Festival to sub item b. Fourth of July Band. Mrs. Toy seconded the motion. None were opposed. The motion passed 6-0-0. III. Review and Approval of Minutes- July 1, 2019 Mrs. Pianowski motioned to approve the July 1, 2019 minutes. Mrs. Oarr seconded the motion. None were opposed. The motion passed 5-0-0. IV. City Policy for “City Events and City Initiated Solicitations” Mrs. Quinones led discussion on the policy, highlighted points included: • Ensuring inclusivity of all residents for city events • Maintaining city protocol to report and document event sponsorship • Addressing planning and facilitation challenges during the event planning process • Targeted Marketing to increase resident attendance at city events • Securing feedback from city residents about events • Partnership with other city agencies and community based organizations V. New Events & Outreach Coordinator Mrs. Quinones advised the Board that: • An Events & Outreach Coordinator had been hired; and • Efforts and intentions to centralize city event planning processes were under way VI. Citywide Events - Planning and Reports: The Board discussed: a. M-NCPPC Partnerships • Annual Community Connect Requests for Calendar Year 2020 Events o Date selection for Brunch with Bunny o Ms. Fletcher recommended hosting the event on March 28, 2020 for the Board’s consideration Mrs. Toy motioned to host a Spring Brunch event on March 28, 2020. Mrs. Pianowski seconded the motion. None were opposed. The motion passed 6-0-0. o Date selection for Santa event Mrs. Pianowski motioned to host a breakfast/brunch with Santa event on December 14, 2019. Mrs. Oarr seconded the motion. None were opposed. The motion passed 6- 0-0. • Movie night at the Aviation Museum– August 23, 2019 o Mrs. Quinones noted that this was a partnership opportunity for with the Recreation Board and that Aviation staff was interested in hosting future events o There was mention of partnering with the UM Dairy to sell ice cream at the event b. Blues Festival - 11/09/2019 • Venue confirmed • DCBS Agreement o Pending feedback from the City Attorney • Promotional Items & Solicitation process o Banner was delivered per Ms. Araghi’s request o DCBS will solicit to secure local hotels and vendors to provide food for artists • Securing prize items and promoting local businesses o Previous event promotions efforts o Partnership with the other local entities to promote the Blues Festival (i.e. Clarice, Aviation Museum, etc.) o Giveaways to gain event feedback and demographic details (Raffles, Prize Wheel, etc.) c. Family Movie Night(s)  • 07/19/19 Decrease in attendance from last year • 09/13/19 – should we proceed The Board discussed planning, logistics, and event costs. Mrs. Pianowski motioned to cancel Movie Night on September 13, 2019. Mrs. Hopkins seconded the motion. None were opposed. The motion passed 5-0-0. d. National Night Out – 08/06/19 – Four (4) locations • Berwyn • College Park Woods • Duvall Field • Lakeland e. College Park Day – 10/05/19 f. Proposed Halloween themed event - 10/19 The board discussed: • Alternate fall event theme ideas • Potential dates, locations, and logistics g. Fourth of July Band – 07/04/19; 2020 location TBD • Event was well attended VII. Recreation Facility Use Requests a. CPB&G Club soccer and baseball @ Duvall Approval pending application submission b. P.G. Pride – Lacrosse @ Duvall c. Dematha soccer @ Duvall Mrs. Oarr motioned to approve the Field Use Requests for Dematha soccer and P.G. Pride Lacrosse to share the field contingent upon the organizations’ willingness to share the field. Mrs. Toy seconded the motion. None were opposed. The motion passed 5-0-0. Ms. Fletcher will propose the terms to both organizations and provide an update for the Board. d. Holy Redeemer – CYO @ Calvert Mrs. Oarr motioned to approve the Field Use Requests for Holy Redeemer. Mrs. Toy seconded the motion. None were opposed. The motion passed 5-0-0. VIII. Confirm Next Meeting: Monday, September 9, 2019 (first Monday is a Holiday) IX. Adjournment Mrs. Pianowski motioned to adjourn the meeting. Mrs. Oarr seconded the motion. All were in favor. The motion passed 5-0-0. The meeting adjourned at 7:52 pm.